Committee of the Whole

With respect to the November 4, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. 2019CLS.036 (Realty Services) we recommend that Administration proceed as directed in Closed Session.

With respect to Report No. R 49/2019 (Infrastructure & Operations – Engineering & Operations ), we recommend that Contract 12, 2019 for Solid Waste and Recycling Facility - Phase II Leachate Collection System Extension be awarded to Nadin Contracting, which submitted the lowest tender in the amount of $1,000,263.01 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 162/2019 (Infrastructure and Operations – Engineering & Operations), we recommend that Administration implement sport field user fees as outlined in this report; PAGE 6 OF 10 Committee of the Whole – November 4, 2019 AND THAT sport field fees as outlined be included in the 2020 Proposed Operation Budget and included in the list of fees presented in the User Fee By-law; AND THAT any by-laws necessary be presented for ratification; AND THAT the Mayor and Clerk be authorized to execute all necessary documentation.

With respect to Report No. R 159/2019 (City Manager’s Office – Corporate Strategic Services), we recommend that the Terms of Reference for the Clean, Green and Beautiful Committee, as appended to this Report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the motion with respect to the installation of Rainbow and Transgender Crosswalk be amended by deleting: "AND THAT funding up to $35,000 be allocated for consideration in the 2020 budget for the first crosswalk” and replacing with: "AND THAT the City provide funding up to 50 percent of the total costs for the project, not to exceed $28,000;”

With respect to the installation of Rainbow and Transgender Crosswalk, we recommend that the first painted crosswalk be located at Bay & Algoma; PAGE 8 OF 10 Committee of the Whole – November 4, 2019 AND THAT the City provide funding up to 50 percent of the total costs for the project, not to exceed $28,000; AND THAT the Engineering Division be responsible for all maintenance costs associated with the painted crosswalk in future budgets; AND THAT the Engineering Division and Thunder Pride work together to determine the proposed locations of future painted crosswalk locations and provide recommendations to Council for approval; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Mr. M. Szybalski, Corporate Records Manager – Archivist, dated October 25, 2019 we recommend that the Courthouse Hotel be nominated for the Lieutenant Governor’s Ontario Heritage Award for Excellence in Conservation recognizing the project for its contribution to cultural heritage through adaptive reuse of a heritage building.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 18, 2019 at 4:30 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; and the security of the property of the municipality or local board.