Committee of the Whole

With respect to the September 14, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the Confidential Memorandum dated September 2, 2020 from Linda Evans, General Manager- Corporate Services & Long-Term Care, Treasurer, we recommend that Administration proceed as directed.

With respect to Report No. R 62/2020 (Infrastructure & Operations – Engineering & Operations), we recommend that new and reconstructed intersections continue to be constructed to meet AODA standards; AND THAT standardized pedestrian signal timings be implemented as discussed in this report; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to the Eye on the Street annual report (R 105/2020), we recommend that Administration, together with the Thunder Bay Police Service (TBPS), review the feasibility of transferring the Eye on the Street program to the TBPS; AND THAT the report include potential costs associated with transferring the program; AND THAT the report include any recommendations for the Thunder Bay Police Services Board’s consideration; AND THAT Administration report back on or before December 21, 2020; AND THAT a copy of the resolution be shared with the Chief of Police and the Thunder Bay Police Services Board; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Ms. K. Dixon, Director – Engineering, we recommend that Administration report to Council the costs associated with implementing the recommendations contained within the 2010 Boulevard Lake Dredging feasibility study, including the additional measures outlined in the memorandum; AND THAT the report include costs associated with additional studies to complete the dredging project; AND THAT the report include estimated timelines associated with the dredging project; AND THAT Administration report back on or before December 21, 2020; PAGE 6 OF 13 Committee of the Whole – September 14, 2020 AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Ms. K. Dixon, Director – Engineering, we recommend that Administration report to Council the costs associated with the clean up of driftwood at Boulevard Lake at the two (2) north beach locations; AND THAT Administration report back on or before December 21, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Ms. K. Dixon, Director – Engineering, we recommend that Administration report to Council the costs associated with the clean up of driftwood at Boulevard Lake at the two (2) north beach locations; AND THAT Administration report to Council the costs associated with implementing the recommendations contained within the 2010 Boulevard Lake Dredging feasibility study, including the additional measures outlined in the memorandum; AND THAT the report include costs associated with additional studies to complete the dredging project; AND THAT the report include estimated timelines associated with the dredging project; AND THAT Administration report back on or before December 21, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Councillor S. Ch’ng dated August 18, 2020, we recommend the design and installation of a Permanent “Thunder Bay” Word Sign at the waterfront; AND THAT up to $100,000 of funding be approved through the City’s unallocated Municipal Accommodation Tax funds for the design and installation of the Permanent “Thunder Bay” Word Sign; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 19/2020 (Corporate Services & Long Term Care - Long Term Care & Senior Services) we recommend that City Council authorize Administration to facilitate the provision of services to the maximum number of clients while remaining within the Homemakers Program approved annual budget; AND THAT all necessary by-laws be presented to Council for ratification.

With respect to the motion relative to Report No. R 107/2020 (Community Services – Transit Services), we recommend that the following be added after the 4th paragraph: “AND THAT the Report include financial implications inclusive of tax-related information relative to the 4-Neebing bus route;”

With Respect to Report R 107/2020 (Community Services –Transit Services) we recommend that Administration be directed to implement the Transit Service Measure Improvements - Recommended as outlined in this report; AND THAT Administration continue with the approach of adjusting service levels to match fluctuating ridership demand and to make incremental adjustments to gradually return to pre- pandemic service levels; AND THAT Administration report back to Council for direction on future pandemic related impacts that may include the need for major service level reductions from normal levels; AND THAT Administration report back on or before November 30, 2020 with a plan to commence testing of a micro transit/On-Demand service pilot project on route 4-Neebing by January 31, 2021; AND THAT the Report include financial implications inclusive of tax-related information relative to the 4-Neebing bus route; AND THAT Administration report back on or before April 30, 2021 to provide more information on the benefit, viability and feasibility of implementing future micro transit options or other service adjustment options that may be warranted at that time: AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Corporate Report No. R 104/2020 (Community Services – Asset Management), we recommend that Tender No. 24/2020 for the Supply and Delivery of two (2) new Tandem Trucks with Side Load Refuse Packers be awarded to Shu-Pak Equipment Inc. of Cambridge Ontario in the amount of $649,750 (inclusive of HST); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this tender; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

With Respect to Report R 110/2020 (Community Services – Recreation & Culture) we recommend that $22,850 in Phase III Community, Youth & Cultural Funding Program Emergency Funding be allocated to Shelter House; AND THAT this allocation be conditional that the City may request repayment of funds if provincial or federal funding is allocated towards the specific needs funded by CYCFP Emergency Fund; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect the memorandum from Mayor B. Mauro, dated September 4, 2020 we recommend that City Council receive a report on the status of the 2022 Municipal Election and on any impacts relative to the COVID-19 pandemic that would impact the 2022 Municipal Election; AND THAT this work be assigned to the City Clerk and that the report be received on or before August 23, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 21, 2020 at 4:30 p.m. in order to receive information relative to advice that is subject to solicitor- client privilege, including communications necessary for that purpose and the security of the property of the municipality or local board; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or PAGE 12 OF 13 Committee of the Whole – September 14, 2020 organization; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. THAT a Committee of the Whole – Closed Session meeting be scheduled for Thursday, September 24, 2020 at 4:10 p.m. in order to receive information relative to advice that is subject to solicitor- client privilege, including communications necessary for that purpose and; a proposed or pending acquisition or disposition of land by the municipality or local board and; THAT the City Council Special Session – CEDC AGM meeting scheduled for Monday, September 28, 2020 at 5:00 P.M. be amended to start at 5:30 P.M.