Committee of the Whole

WITH RESPECT to the June 17, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Deputation by Coalition for Waverley Park Fountain on June 17, 2024, we recommend that the contents of the deputation be referred to Administration for review including the addition of the Waverley Fountain maintenance costs into the Parks & Opens Spaces 3-year capital budget and the use of funding from the sale of surplus park lands; AND THAT Administration report back on or before December 2, 2024; AND THAT any necessary by-laws be presented to Council for ratification. Committee of the Whole – Monday, June 17, 2024

WITH RESPECT to the Memorandum from Jonathan Paske, Supervisor – Municipal Parking Services, dated June 10, 2024, we recommend that short-term stay rates at parking meters be reintroduced at a 50-cent minimum and 50-cent per 15-minute increments, excluding Marina Park; AND THAT short-term stay rates at Marina Park be introduced at a 50-cent minimum and 50-cent per 15-minute increments, excluding Market Square; AND THAT short-term stay rates at parking spaces in Market Square be introduced at a 75-cent minimum and 75-cent per 15-minute increments; AND THAT current Schedule D of the User Fee By-law 28-2007 be repealed and replaced with the amended Schedule D, as appended to this memorandum; AND THAT By-law 141-2024 be repealed; AND THAT any necessary by-laws be presented to City Council for ratification on June 24, 2024.

Committee of the Whole – Monday, June 17, 2024 WITH RESPECT to the Memorandum from Councillor Kasey Etreni dated June 5, 2024, and the Deputations from the Waterfront District BIA and Chamber of Commerce on June 17, 2024, we recommend that Administration review the concerns relating to residential parking in the downtown cores; AND THAT Administration report back on or before July 22, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 2024CLS.026 (Realty Services) we recommend that the lease between the City and Thunder Bay Community Tennis Centre be approved as outlined in the Report; AND THAT the Mayor and City Clerk be authorized to execute the Lease, in form and content satisfactory to the Director – Development Services and the City Solicitor, as substantively described in this Report; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 2024CLS.028 (Legal Services) we recommend Administration proceed as directed in closed session. Committee of the Whole – Monday, June 17, 2024

WITH RESPECT to the Memorandum from Jillian Fazio, Senior Planner, dated June 5, 2024 and Report 087-2024-Infrastructure, Development & Operations- Development Services-Planning Services, we recommend that the Urban Design and Landscaping Guidelines document prepared and presented by Scatliff + Miller + Murray be adopted; Committee of the Whole – Monday, June 17, 2024 AND THAT an implementation plan be prepared by Planning Services based on the recommendations described in Section 6 of the document be reported to Council on or before December 31, 2026; AND THAT the document be used to guide development within the community and evaluate applications for Site Plan Control Approval; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 127-2024-Infrastructure, Development & Operations- Planning Services, we recommend that the request by 1698293 Ontario Inc. to extend draft plan approval (58T-17501) as it applies to Lacewood South Draft Plan of Subdivision, as it applies to Concession 3 NKR, Neebing, Part of Lot 21, PART 1 on Plan 55R7116, PARTS 1 and 2 on Plan 55R14232, municipally known as 3052 20th Side Road to June 30, 2025 subject to the conditions outlined in Attachment B and on the redlined plan dated May 10, 2016 Draft Plan of Subdivision prepared by Schollen & Company Inc. in Attachment C appended to this report, be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 188-2024 (Community Services), relating to the indoor racquet facility located at 440 Chapples Drive, we recommend that conditional on the City entering into a ground lease (the “Ground Lease”) with the Thunder Bay Community Tennis Centre (“TBCTC”) for the development, construction, use and operation of a building (the “Indoor Facility”) for the purposes of an indoor racquet facility on the lands municipally described as 440 Chapples Drive in the City of Thunder Bay, as more particularly described in Schedule A (the “Indoor Facility Lands”), pursuant to section 110 of the Municipal Act, 2001, the City hereby: 1. a) Designates the Indoor Facility and all present and future improvements thereto, as a municipal capital facility for recreational purposes; 2. b) Exempts the Indoor Facility and the lands upon which the Indoor Facility is situated from taxation for municipal and education purposes; and 3. c) Provide financial assistance to the TBCTC for the operation of the Indoor Facility, as set out in the Ground Lease; AND THAT the City approves the by-law 198-2024 substantially in the form attached hereto as Schedule “B” (the “Indoor Facility By-law”); AND THAT upon the City and TBCTC entering into the Ground Lease, Administration bring the Indoor Facility By-law forward to be passed by Council; AND THAT, conditional on the passage of the Indoor Facility By-law, the City is authorized to enter into a municipal capital facility agreement (the “Indoor Facili

WITH RESPECT to Report 188-2024 (Community Services), relating to the seasonal facility located at 430 Chapples Drive, we recommend that the lands municipally described as 430 Chapples Drive in the City of Thunder Bay, as more particularly described in Schedule C (the “Seasonal Facility Lands”) where the TBCTC operates a seasonal racquet facility (the “Seasonal Facility”) pursuant to a Letter of Understanding, as amended, supplemented, replaced or restated from time to time (the “Seasonal Facility Agreement”), pursuant to section 110 of the Municipal Act, 2001, the City hereby: 1. a) Designates the Seasonal Facility and all present and future improvements thereto, as a municipal capital facility for recreational purposes; 2. b) Exempt the Seasonal Facility and the lands upon which the Seasonal Facility is situated from taxation for municipal and education purposes; and 3. c) Provide financial and other assistance to the TBCTC for the operation of the Seasonal Facility, as set out in the Seasonal Facility Agreement; AND THAT, the City approves the by-law 228-2024 substantially in the form attached hereto as Schedule “D” (the “Seasonal Facility By-law”); Committee of the Whole – Monday, June 17, 2024 AND THAT when the Indoor Facility By-Law is brought forward to be passed that Administration also bring the Seasonal Facility By-law forward to be passed by Council; AND THAT, conditional on the passage of the Seasonal Facility By-law, the City is authorized to enter into municipal

WITH RESPECT to Report 223-2024-City Manager's Office-Office of the City Clerk, we recommend that Corporate Policy 03-06-01 Records Management Policy be repealed and replaced with the revised Policy as appended to this report; AND THAT the approved policy be added to the Corporate Policy Manual; AND THAT Corporate Policy 03-06-02 Records Authority Schedule Implementation and 03-06-03 Interim Management of Email Records be repealed; AND THAT Chapter 193 – Records Retention Destruction – Authority and Chapter 194 – Records Retention Destruction of the Municipal Code be repealed; AND THAT By-Law 79-2021, as amended, and By-Laws 60-1996, and 282-2003 be repealed; AND THAT item 2024-005-ADM-Records Management Policy by removed from the Outstanding Items list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Outstanding Item 2023-003-ADM-the Library Facilities Plan we recommend that the following be added to the resolution after paragraph 1; “AND THAT the Report from Administration be presented as a First Report for Council’s consideration.”

WITH RESPECT to the Memorandum from Kelvin Jankowski, Manager-Capital Facilities Construction, dated June 6, 2024 we recommend that Outstanding Item 2023-003-ADM- the Library Facilities Plan review be deferred from June 24, 2024 to on or before July 22, 2024. AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11 p.m., we continue with the business at hand.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, June 24, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.