Committee of the Whole

WITH RESPECT to the December 12, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the motion as contained in the Memorandum from Councillor Andrew Foulds, dated December 9, 2022, we recommend that the report back date be changed from May 8, 2023 to March 13, 2023.

WITH RESPECT to the deputation from Soccer Northwest Ontario, we recommend that the information within the deputation be referred to Administration for review and feedback; AND THAT Administration connect with key stakeholders to collect relevant data and information that would inform the report; AND THAT Administration report back on or before March 13, 2023; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated December 5, 2022 relative to Board Appointments for the Thunder Bay Community Economic Development Commission (CEDC), we recommend that Sarah Lewis, Michelle Salo and Roger Souckey be appointed as Community Directors of the Thunder Bay Community Economic Development Commission; AND THAT Sarah Lewis, Michelle Salo and Roger Souckey’s term of office shall be four years commencing December 12, 2022 and expiring December 12, 2026.

WITH RESPECT to the confidential memorandum from Ms. Krista Power, City Clerk, dated December 5, 2022 relative to the Thunder Bay Community Foundation Board of Trustees, we recommend that Murray Becotte and Wendy Bell be appointed.

WITH RESPECT to the Confidential Memorandum from Krista Power, City Clerk, dated December 5, 2022 relative to appointments to the Waterfront District BIA Board of Directors, we recommend that Jim Comuzzi, Peter White, Jordan Calonego, Phil Walkden, Maelyn Hurley, Ken Ogima, John Murray, Thomas Trist and Kory Morabito be re-elected for a 4 year term expiring November 14, 2026; AND THAT Robyn Despins be appointed for a 4 year term expiring on November 14, 2026, or until such time as a replacement has been appointed.

THUNDER BAY INTERNATIONAL AIRPORT AUTHORITY (1) One Citizen to serve a three year term expiring November 30, 2025, or as soon as their replacement has been appointed; AND (1) One Citizen to serve the remainder of a 3 year term expiring November 30, 2024, or as soon as their replacement has been appointed: 1. Carol Pollard 2. Cody Fraser 3. Ron Hell 4. Margaret Wanlin

WITH RESPECT to Report 2022CLS.026 (Human Resources) it was consensus of Committee that Administration proceed as directed in Closed Session held earlier in the evening.

WITH RESPECT to Report 222CLS.025 (Human Resources) it was consensus of Committee that Administration proceed as directed in Closed Session held earlier in the evening.

WITH RESPECT to Report 223-2022, we recommend that the additional appropriation #39 required to continue with the purchase of four ambulances be approved; AND THAT the Mayor and Clerk be authorized to sign any necessary agreement related to the report; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 210-2022-Community Services-Recreation & Culture, we recommend that repairs to the ice plant at the Thunder Bay Tournament Centre be approved to an upset limit of $108,108.95; AND THAT the Thunder Bay Tournament Centre Capital Reserve Fund be approved as the source of funds for the repairs; AND THAT Appropriation 37 – Recreation & Culture, Tournament Centre be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 233-2022, (Community Services - Facilities, Fleet and Energy Management), we recommend the purchase of radio equipment from Harris Canada Systems Inc. of Mississauga Ontario, through its’ local agent Spectrum Group in the amount of $105,090.00 (inclusive of HST and Contingency); AND THAT the use of the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113- 2011 be utilized to procure radio equipment; AND THAT the General Manager – Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this purchase; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 221-2022 (Corporate Services & Long Term Care), it is recommended that pursuant to section 110 of the Municipal Act, 2001 the City hereby enter into a municipal capital facility agreement for the purpose of providing financial assistance to the Thunder Bay Community Auditorium Inc. (TBCA) as authorized by By-Law 105-2008; AND THAT the City Manager be authorized to execute the municipal capital facility agreement in form and content satisfactory to the City Solicitor and General Manager Development & Emergency Services; AND THAT the City renegotiate and enter into a modernized lease, as landlord, with TBCA, as tenant (the “Lease”), of the lands and building municipally known as 1 Paul Shaffer Drive, Thunder Bay (the “Facility”); AND THAT the City Manager be authorized to execute the Lease, in form and content satisfactory to the City Solicitor and General Manager Development & Emergency Services as directed in Closed Session; AND THAT the City Manager be authorized to execute the Loan Agreement as directed in Closed Session, in form and content satisfactory to the City Solicitor and General Manager, Corporate Services & Long Term Care & City Treasurer; AND THAT the $500,000 base loan amount be committed from the Stabilization Reserve Fund; AND THAT repayment of the $500,000 base loan amount eliminate the commitment from the Stabilization Reserve Fund; AND THAT the $500,000 short term revolving loan for special events be committed from the Stabilization R

WITH RESPECT to the Memorandum from D. Lopes, Senior Planner dated November 25, 2022, we recommend that the legal description relating to the application by 1852034 Ontario Limited (Robert Zanette) for an exemption to Part Lot Control under Section 50(7) of the Planning Act as presented in Report 12/2021 be amended to " LOTS 24-28, 38-52, 60- 69, PLAN 138, PORT ARTHUR, PART OF LOTS 29, 37, 53 & 59, PLAN 138 PORT ARTHUR, PART OF LANES, PLAN 138 (CLOSED BY PAB2980 & PTA132604) PORT ARTHUR, PART OF BROWN STREET, PLAN 138, PORT ARTHUR (NOW BRIGHT, ST CLOSED BY PAB2980), PART 1 & 2, PLAN 55R14156, EXCEPT PARTS 1, 2, 3, 4, 5, 6, 7, 9, 10, 13 & 14, PLAN 55R14167 CITY OF THUNDER BAY"; AND THAT the number of overall separate parcels of land to be created be six; AND THAT By-law 101/2022 be repealed; AND THAT By-law 219-2022 be presented to Council for consideration on December 19, 2022.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 19, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.