Committee of the Whole

WITH RESPECT to the April 8, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2024CLS.006 (Realty Services) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 074-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 3, 2024 - Sewer & Watermain I Simpson St/Dease St be awarded to Makkinga Contracting and Equipment Rentals, which submitted the lowest tender in the amount of $5,429,086.41 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and could be higher than the tender amount; AND THAT the General Manager of Infrastructure, Development and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT we resolve into Closed Session in order to receive information that is relative to Report 076-2024-Infrastructure, Development & Operations - Engineering & Operations and then revert back to open session to continue with the business at hand, pursuant to the Municipal Act (Section 239 (2)): (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or Committee of the Whole Minutes – April 8, 2024 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to Report 076-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that the Corporation of The City of Committee of the Whole Minutes – April 8, 2024 Thunder Bay accept the transfer of the Department of Fisheries and Oceans Canada’s (DFO) commercial fishing docks associated with their Thunder Bay Current River Facility as outlined in this report; AND THAT Parks and Open Spaces commence operation of the facility beginning in 2024 for a minimum 5-year period, including establishment of docking contracts with the local commercial fishers currently using the facility; AND THAT the General Manager, Infrastructure, Development and Operations be authorized to execute the agreements and such other documentation required, as between the City and DFO to give effect to the surrender of the Lease by DFO and the transfer of the infrastructure from DFO to the City; AND THAT the General Manager, Infrastructure, Development and Operations or their designate be authorized to negotiate and execute the agreements with boaters consistent with the terms set out in this Report; AND THAT the proposed Current River Commercial Dock Facility user fees be added to the 2024 Infrastructure, Development & Operations Schedule G User Fee Schedule; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 080-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 1, 2024 for Asphalt Rehabilitation I be awarded to Taranis Contracting Group Ltd, which submitted the lowest tender in the amount of $5,496,650.89 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract Committee of the Whole Minutes – April 8, 2024 will be based on measured quantities for the complete work and could be higher than the tender amount; AND THAT the General Manager of Infrastructure, Development and Operations report any significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification; AND THAT Appropriation Change Order No. 07-2024 should be approved.

WITH RESPECT to Report 081-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 16, 2024 for Pedestrian Bridge Replacements, be awarded to Pete’s Backhoe Service Ltd. who submitted the lowest tender in the amount of $984,671.20 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work and could be higher than the tender amount; AND THAT consulting engineering services be awarded to the firm of WSP Engineering with an agreement approved in the amount of $123,763.25 [inclusive of HST] for construction administration and inspection associated with this contract; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; Committee of the Whole Minutes – April 8, 2024 AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Andrew Foulds dated March 20, 2024, we recommend that Administration provide an update relating to Transit Operator Safety initiatives; AND THAT Administration report back on or before March 10, 2025; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Krista Power, Director of Legislative Services & City Clerk dated April 2, 2024, relative to Training Options RE: Integrity Commissioner Report, we recommend that a facilitated session be coordinated by the Office of the City Clerk and the Integrity Commissioner that focuses on collaborative relationships, emotional reasoning, conflict resolution and tools that will assist all Members of Council in their official capacity as an elected official; Committee of the Whole Minutes – April 8, 2024 AND THAT the participation of Councillor Agarwal be mandatory; AND THAT all members of council be encouraged to attend for the best benefit of City Council as a whole; AND THAT the cost for this educational opportunity be funded from the City Manager’s Office existing budget; AND THAT any necessary by-laws be presented for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 15, 2024 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: c) a proposed or pending acquisition or disposition of land by the municipality or local board; k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.