Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, September 13, 2021 Committee of the Whole – Closed Session, we recommend that the following reason be added: “a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 13, 2021 at 4:30 p.m. in order to receive information relative to the personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

PAGE 5 OF 15 Committee of the Whole – September 13, 2021 WITH RESPECT to the September 13, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the deputation from Surfmasons River Surfing Association on September 13, 2021, we recommend that the contents of the deputation be referred to Administration to determine the feasibility of including the project in the City’s Permit to Take Water and Water Management Plan for Boulevard Lake; AND THAT Administration report back on or before March 7, 2022.

WITH RESPECT to the confidential memorandums from City Clerk Krista Power, dated September 8, 2021, relative to Board and Advisory Committee Appointments, we recommend that the following people be appointed: THUNDER BAY PORT AUTHORITY (1) One Citizen to serve a three year term expiring September 11, 2024, or as soon as their replacement has been appointed: 1. Patrick Bushby THUNDER BAY INTERNATIONAL AIRPORT AUTHORITY (1) One Citizen to serve a three year term expiring November 30, 2024, or as soon as their replacement has been appointed: 1. Ken Boshcoff 2. Margaret Wanlin DOWNTOWN FORT WILLIAM REVITALIZATION COMMITTEE – Council Appointments (2) Council Members to serve the remainder of a four year term expiring November 30, 2022, or as soon as their replacements have been appointed: 1. Councillor Mark Bentz 2. Councillor Brian Hamilton DOWNTOWN FORT WILLIAM REVITALIZATION COMMITTEE – Citizen Appointments (2) Citizens to serve a four year term expiring June 30, 2025, or as soon as their replacement has been appointed; 1. Robert Frenette 2. Scotia-leigh Kauppi (2) Citizen to serve a three year term expiring June 30, 2024, or as soon as their replacement has been appointed; 1. Stephen Margarit 2. Scott Bradley PAGE 7 OF 15 Committee of the Whole – September 13, 2021 (1) Citizen to serve a two year term expiring June 30, 2023, or as soon as their replacement has been appointed. 1. Michael Larizza

WITH RESPECT to Report 2021CLS.029 (Human Resources & Corporate Safety) we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the International Brotherhood of Electrical Worker (IBEW), Local 339, Traffic Control and Street Lighting be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks and Opens Spaces dated September 2, 2021, we confirm Council’s support of the $7.1M Centennial Botanical Conservatory renewal and recommend that Administration submit an application to the Northern Ontario Heritage Fund Corporation (NOHFC) Enhance Your Community Stream fund for the Centennial Botanical Conservatory Renewal understanding that the City will be required to provide the additional funds to complete the project including any cost overruns that may occur; AND THAT the General Manager of Infrastructure and Operations will be the authorized signing authority for the application; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Rebecca Johnson, dated August 24, 2021, we recommend that Administration implement a pilot project relating to tactile walking indicators that would include paint solutions for existing indicators as well as new pre-manufactured yellow indicators; AND THAT the pilot project be in place from October 2021 – December 2023; AND THAT the Accessibility Advisory Committee be consulted to determine two intersections to be included in the pilot project; PAGE 9 OF 15 Committee of the Whole – September 13, 2021 AND THAT Administration include the costs associated with the pilot project in the 2022 and 2023 budgets; AND THAT Administration report back the outcome of the pilot project and research on tactile plate implementation in other Ontario municipalities on or before January 15, 2024 with potential recommendations for Council’s consideration prior to final 2024 budget deliberations; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Councillor Aldo Ruberto dated August 24, 2021, we recommend that Administration review the requirement for mandatory residential solid waste containers; AND THAT the report include options and costs associated with a mandatory system; AND THAT Administration report back on or before March 31, 2022; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Gary Armstrong, Chair – Synergy North Corporation and Thunder Bay Hydro Corporation relative to Board Member Compensation Increase and Term Limit Proposed Provision, we recommend that the annual stipend for Directors be increased from six thousand dollars ($6,000) annually to seven thousand six hundred dollars ($7,600) annually; AND THAT the Chair of the Board receive an additional annual stipend which will be increased from one thousand five hundred ($1,500) annually to two thousand ($2,000) annually; AND THAT Standing Committee Chairs receive an additional stipend which will be increased from one thousand dollars ($1,000) annually to one thousand three hundred dollars ($1,300) annually; AND THAT in addition to the annual stipend, Directors receive an increase from one hundred dollars ($100) to three hundred dollars ($300) for all Board related meetings, including Board and Committee meetings; AND THAT the compensation shall increase by an amount equal to the lesser of the average increase in Synergy North employee compensation and the Canada Consumer Price Index on an annual basis; AND THAT the proposed by-law amendment to Synergy North By-law 1, being a by-law relating generally to the transaction of the business and affairs of Synergy North Corporation, section 3.5 Term Limit be presented to City Council for approval; AND THAT any necessary bylaws be presented to Council for ratification.

WITH RESPECT to Report R 119/2021 (City Manager’s Office – Human Resources and Corporate Safety), we recommend that the definition for Covered Individuals within Corporate Policy 06-01- 39 for Mandatory COVID-19 Vaccine Disclosure be deleted and replaced with the following: ‘Covered Individuals’ means all City of Thunder Bay employees, students, volunteers and Members of Council. The Policy also applies to all contractors identified in Directives and Instructions issued by the Office of the Chief Medical Officer of Health.

WITH RESPECT to Report R 119/2021 (City Manager’s Office – Human Resources & Corporate Safety) we recommend that the Mandatory COVID-19 Vaccine Disclosure Policy, appended to this report, be approved; AND THAT the definition for Covered Individuals within Corporate Policy 06-01-39 for Mandatory COVID-19 Vaccine Disclosure be deleted and replaced with the following: ‘Covered Individuals’ means all City of Thunder Bay employees, students, volunteers and Members of Council. The Policy also applies to all contractors identified in Directives and Instructions issued by the Office of the Chief Medical Officer of Health.; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 98/2021 (Corporate Services & Long-Term Care), we recommend that the Report be received; AND THAT Report R 98/2021 (Corporate Services & Long-Term Care) be presented at the October 18, 2021 Committee of the Whole meeting for consideration.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 20, 2021 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: The meeting is held for the purpose of educating or training the members; and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.