Committee of the Whole

WITH RESPECT to the April 24, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.012 (Human Resources & Corporate Safety), we recommend that a 2.0% general increase be applied effective January 1, 2023, to all non-union managerial employees governed by Schedule A of the Non-Union Managerial By-Law, and that the Non-Union Managerial Salary Schedule be amended accordingly; AND THAT a 2.0% general increase be applied to all non-affiliated employees effective January 1, 2023, and that the Non-Affiliated Salary Schedule be amended accordingly; AND THAT Band 1 Step 1 be eliminated from Non-Affiliated Salary Schedule effective October 1, 2023, and that the Non-Affiliated Salary Schedule be amended accordingly; AND THAT any necessary By-Laws be presented to Council for ratification.

WITH RESPECT to the Confidential Memorandum from City Solicitor Patty Robinet dated April 24, 2023, we recommend that Outstanding List Item 2023-001-DEV Encampments on the McVicar Creek Recreation Trail be removed from the Outstanding List.

WITH RESPECT to Report 149-2023 (City Manager's Office – Human Resources and Corporate Safety Division) as per the direction of City Council in Report R 29-2018, we recommend that the remuneration for City Council be amended for the annual adjustment of half the rate of inflation for 2022 for Thunder Bay (2.9%); AND THAT this increase be retroactive to January 1, 2023; AND THAT Administration continue to present annual adjustments as directed that equal half the rate of inflation for the previous calendar year for Thunder Bay; AND THAT annual adjustments be presented to City Council for approval in conjunction with the annual review of By-law164-1989 (Non-union and Managerial Personnel of the Corporation of the City of Thunder Bay); AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 121-2023-Corporate Services & Long-Term Care – Corporate Information Technology, we recommend that the Director – Corporate Information Technology be authorized to directly negotiate, and enter into contracts, with NTT Data Business Solutions Incorporated and SAP Canada Inc. to upgrade the City’s SAP Software System to S4/HANA Cloud Solution (the “SAP Upgrade”), in the amount of $1,177,800 plus applicable HST, pursuant to sections 4.08 and 4.09 of Supply Management By-law No. 113-2011; AND THAT the General Manager, Corporate Services & Long-term Care and the Director – Corporate Information Technology, together, be authorized to execute all contracts and other documentation to implement the SAP Upgrade, including a five (5) year license subscription period commencing May 25, 2023; AND THAT the General Manager – Corporate Services & Long-Term Care be authorized to sign all documentation related to this matter; AND THAT the General Manager, Corporate Services & Long-Term Care and the Director – Corporate Information Technology, together, be authorized to expend any further funds that may be necessary or financially beneficial to the City in relation to SAP Upgrade, but such funds, shall not exceed, in aggregate, the approved 2023 capital budget for this SAP Upgrade; AND THAT the Manager – Supply Management be authorized to issue the required purchase orders to award this purchase; AND THAT any necessary by-laws be presented to City Council for ratificatio

WITH RESPECT to Report 127-2023 - Corporate Services and Long Term Care - Revenue, we recommend that Administration be authorized to enter into agreements with the Crown relative to any Crown liens registered against the following properties that did not sell in the 2021 and 2022 tax sales: Roll Number Address Balance at March 31, 2023 02.103.51200.0000 410 Everton Avenue $4,088.66 02.103.51400.0000 394 Everton Avenue $4,228.75 02.103.54500.0000 395 Morecombe Avenue $3,316.16 02.103.58100.0000 417 Lancaster Avenue $3,341.08 02.103.58200.0000 425 Lancaster Avenue $3,169.55 03.108.22600.0000 2008 Pennington Avenue $5,535.00 03.109.15800.0000 4330 Chilton Avenue $3,045.78 03.109.17513.0000 4412 Willard Avenue $3,032.96 03.109.17540.0000 4480 Willard Avenue $3,309.69 03.109.17573.0000 4411 Neebing Avenue $3,072.73 03.109.19700.0000 4610 Chilton Avenue $3,184.80 03.109.20424.0000 4643 Chilton Avenue $2,443.73 04.113.11100.0000 626 McBain Street $80,504.13 04.120.04900.0000 640-642 Simpson Street $34,481.04 04.120.05100.0000 636 ½ Simpson Street $13,050.73 04.140.04300.0000 113 Cumming Street $34,302.79 04.148.04700.0000 129 May Street South $89,757.89 04.218.03400.0000 135 Frederica Street West $20,783.44 04.218.03500.0000 137 Frederica Street West $94.526.80 AND THAT upon entering into agreements with the Crown relative to any Crown liens, the City Treasurer vest the following properties in the name of the municipality being properties having a low environmental risk and that the

WITH RESPECT to Report 137-2023 (Corporate Services & Long Term Care - Financial Services) we recommend that paragraph 1 be deleted and replaced with the following: "WITH RESPECT to Report 137-2023-Corporate Services & Long- Term Care-Financial Services, we recommend that the Council Budget Review Process section of the 2024 Budget Calendar be referred to Administration to review a potential change in structure of the annual budget meeting process and an opportunity for the reduction in budget review meetings;” AND THAT paragraph 2 be deleted; AND THAT the following paragraphs be added after paragraph 1: "AND THAT the Administrative Capital Budget Timelines and Administrative Operating Budget Timelines as contained in the 2024 Budget Calendar be approved; AND THAT Administration report back on or before June 26, 2023 with a revised Council budget review process."

WITH RESPECT to Report 137-2023-Corporate Services & Long- Term Care-Financial Services, we recommend that the Council Budget Review Process section of the 2024 Budget Calendar be referred to Administration to review a potential change in structure of the annual budget meeting process and an opportunity for the reduction in budget review meetings; AND THAT the Administrative Capital Budget Timelines and Administrative Operating Budget Timelines as contained in the 2024 Budget Calendar be approved; AND THAT Administration report back on or before June 26, 2023 with a revised Council budget review process; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 157-2023 (Development & Emergency Services - Community Strategies) we recommend that the following paragraph be added after paragraph 4: "AND THAT the City's human rights-based approach be referred to the Inter-Governmental Affairs Committee to engage in a robust lobbying effort for provincial advocacy."

WITH RESPECT to Corporate Report 157-2023 (Development & Emergency Services - Community Strategies) we recommend the City adopt a human rights-based approach to responding to unsheltered homelessness as outlined in this report and the proposed Encampment Response Protocol (Attachment A), prioritizing needs-based service provision to individuals experiencing unsheltered homelessness; AND THAT Administration include $20,000 as an expansion in the 2024 Proposed Operating Budget for Council consideration to further support a human rights-based approach to unsheltered homelessness; AND THAT Administration conduct community consultation that includes engagement with people living in encampments; Indigenous leadership, organizations and individuals; community partners; and the general public to better understand the feasibility of designated/supported encampments (including potential locations, service level requirements, partnerships for implementing, and costs); AND THAT Administration report back to City Council and the Community the results and any recommendations based on this consultation by end of Q1-2024; AND THAT the City's human rights-based approach be referred to the Inter-Governmental Affairs Committee to engage in a robust lobbying effort for provincial advocacy; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from City Clerk Krista Power dated April 17, 2023, we recommend that Item 2022-002-ADM relative to the Ontario Team Centennial Canoe - the 'William McGillivray' Task Force be removed from the Outstanding List.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 1, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; and (3.1) the purpose of educating or training the members relative to City Council orientation.