Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, December 11, 2023 Committee of the Whole – Closed Session, we recommend that the following reasons be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 11, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Committee of the Whole - Monday, December 11, 2023 Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the December 11, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.042 (Realty Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 357-2023-Community Services-Recreation & Culture, we recommend that the 2024 Community, Youth & Cultural Funding Program recommendations be included in the 2024 operating budget for consideration; AND THAT the cap for Operating Grant category recommendations continue to be $220,000 for 2025; AND THAT Roots Community Food Centre be moved to the Sustaining Grant category beginning in 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 378-2023 Community Services, we recommend that the City enter into an agreement for funding with the Community Economic Development Commission for infrastructure improvements necessary for hosting the Ontario Winter Games; AND THAT the City enter into an agreement for funding with the Northern Ontario Heritage Fund Corporation for infrastructure improvements necessary for hosting the Ontario Winter Games; AND THAT the General Manager, Community Services be identified as the signing authority for the agreements; Committee of the Whole - Monday, December 11, 2023 AND THAT Appropriation #17 be approved to record the $523,458 in funding awarded from the Northern Heritage Foundation (NOHFC), $120,000 from the Community Economic Development Commission and $3,000 from the Thunder Bay Diving Club and $15,000 from the Thunderbolts Swim Club; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 381-2023-Community Services-Transit Services, we recommend that Administration be authorized to establish a new Universal Transit Pass (U-Pass) Agreement between the City and the Student Union of Confederation College Inc. (SUCCI), including such ancillary documents, amendments and renewal agreements as may be required to give further effect to the intended relationships of the parties for a three-year term commencing on September 1, 2024; AND THAT the General Manager, Community Services be authorized to execute all documentation with respects to the U-Pass program Agreement; AND THAT the necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 336-2023-Community Services-Fleet Services, we recommend that the contract for the Supply and Delivery of One (1) new Landfill Committee of the Whole - Monday, December 11, 2023 Refuse Compactor with Trash Blade, in the amount of $1,091,261.34 (inclusive of HST) be awarded to Toromont Caterpillar of Thunder Bay; AND THAT a contingency in the amount of $24,000 be approved for the purchase of the Landfill Refuse Compactor with Trash Blade; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this Request for Proposal; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 370-2023 (Infrastructure, Development & Operations- Environment, we recommend that City Council approve the updated 20-year Solid Waste (Landfill) Financial Plan appended to this Report; AND THAT tipping fees continue to fund costs related to the operation and maintenance of the Landfill site, including gas collection system program costs; AND THAT special tipping fee rate agreements be introduced for waste haulers that bring in a minimum of 12,000 metric tonnes of waste annually to the Landfill Site effective January 1, 2024; Committee of the Whole - Monday, December 11, 2023 AND THAT city waste packers and all other city operations are charged the applicable tipping fee rate at the Landfill Site for measured tonnage over the scale effective January 1, 2027; AND THAT the Solid Waste (Landfill) Financial Plan be implemented subject to approval of the 2024 Solid Waste and Recycling Services Operating and Capital Budget; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 309-2023-Corporate Services we recommend that the recommendations included in this report be re-presented at the January 22, 2024 Committee of the Whole meeting for approval and include any feedback received internally and externally for information.

WITH RESPECT to the Memorandum from Doug Vincent, Manager – Licensing & Enforcement, dated November 30, 2023, we recommend Outstanding Item 2023- 008-DEV be removed from the Outstanding List; AND THAT that draft By-law 288-2023 as attached, be approved and presented to City Council for ratification on December 18, 2023.

Committee of the Whole - Monday, December 11, 2023 We recommend that the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the Memorandum from Doug Vincent, Manager Licensing & Enforcement, dated November 30, 2023, we recommend that Outstanding Item No. 2021-114- DEV Fence related By-laws be deferred from December 11, 2023, to on or before April 28, 2025; AND THAT any necessary by-laws be presented to City Council.

WITH RESPECT to the Memorandum from Tammy Mastalerz, Supervisor – Supply Management, dated November 29, 2023, it is recommended that Appropriation Number 18-2023 be approved to finance the cost of the Front and Egan Fuel Farm Project; AND THAT any necessary by-laws be presented to City Council at the December 11, 2023 City Council meeting for ratification.

Committee of the Whole - Monday, December 11, 2023 THAT a City Council - Special Session be established on December 18, 2023 for the purpose of ratifying December 11, 2023 Committee of the Whole minutes and adopting December 11, 2023 City Council minutes.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 18, 2023 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.