Committee of the Whole

Committee of the Whole – Monday, November 20, 2023 THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, November 20, 2023, at 6:00 p.m.in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.

WITH RESPECT to the November 20, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from Supervisor - Sport & Community Development Paul Burke, dated October 27, 2023 we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2023CLS.039 (Human Resources & Corporate Safety), we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the Ontario Nurses Association (ONA) be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

Committee of the Whole – Monday, November 20, 2023 WITH RESPECT to Report 2023CLS.037 (Realty Services), we recommend that the property described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this Report; AND THAT public notice of the proposed disposal be given in the manner set out in this Report; AND THAT the General Manager - Infrastructure, Development & Operations; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 333-2023, Infrastructure, Development and Operations– Capital Facility Construction, we recommend that a Greenhouse Gas Emissions Reduction Roadmap and Action Plan (GRAPP) be developed to meet the City’s requirements under Ontario Regulation 25/23: Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans; AND THAT Appropriation #16 be approved; AND THAT any relevant agreements be executed by the General Manager Infrastructure, Development & Operations; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT Committee of the Whole Meeting resolve into closed session following a brief recess in order to receive information pursuant to Municipal Act (Section 239 (2)): Committee of the Whole – Monday, November 20, 2023 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to Report 335-2023 (Corporate Services), we recommend that a maximum limit for the construction costs of a permanent hard sided structure, the Multi-use Indoors Sports Facility (MUISF) be set at $30 million and that administration work to revise the scope of the project to achieve this costing target through consultation with stakeholders to develop options for the Statement of Requirements; AND THAT considerations to lower cost may include, reduction of project scope including but not limited to the size of the field, amenities included, LEED Silver Certification, COTB Design Guidelines, Net Zero Strategy; AND THAT the price for the MUISF be based on Ontario Building Code Standards with additional pricing to meet COTB Design Guidelines and LEED Silver Certification; AND THAT Administration recommend a project delivery and related procurement process that is best suited to ensuring a total construction cost not to exceed $30M while achieving the lowest life cycle and estimated operating costs of such a facility; AND THAT Administration recommend a financing strategy for the project; AND THAT we approve the use of the Negotiation Method pursuant to section 4.09 of Corporate By-law 113-2011 (Supply Management) to engage Stantec Architecture Ltd. to consult on necessary studies and potential facility options; AND THAT Administration report back with options for the Statement of Requirements on or before March 24, 2024; AND THAT any necessary by-laws be presented to

WITH RESPECT to the recommendation relative to Receipt of Report from Integrity Commissioner, we recommend that paragraph two be amended by replacing “period of 30 days (2 pay periods)” with “period of 15 days (1 pay period)”. Committee of the Whole – Monday, November 20, 2023

WITH RESPECT to the Integrity Commissioner report presented on November 6, 2023 relating to the conduct of Councillor Agarwal, we recommend that the sanction contained within the report be approved; AND THAT Councillor Agarwal’s pay be suspended for a period of 30 days (2 pay periods) commencing with the next pay period; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

THAT a City Council - Special Session be established for the purpose of ratifying October 30, 2023 and November 6, 2023 Committee of the Whole minutes and adopting October 30, 2023 and November 6, 2023 City Council minutes.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 27, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: Committee of the Whole – Monday, November 20, 2023 (a) the security of the property of the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.