Committee of the Whole

THAT the resolution to establish the Committee of the Whole – Closed Session meeting scheduled for June 22, 2020 at 3:45 p.m. to amended to include a proposed or pending acquisition of disposition of land by the municipality or local board.

With respect to the June 22, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. 2020CLS.025 (Development & Emergency Services - Realty Services) we recommend the City, follow certain principles of the Canada Emergency Commercial Rent Assistance (CECRA) program by offering certain rent relief and deferral to the City’s commercial tenants for the months of April, May and June 2020 noting that the City would not be benefitting from the government assistance available through CECRA; AND THAT the General Manager Development & Emergency Services be authorized to extend the City’s rent relief program for a maximum of one month should the CECRA program also be extended; AND THAT the cost of this rent relief program for the City’s tenants be funded from the Land Development Fund. AND THAT the General Manager Development & Emergency Services be authorized to execute all required documentation to the satisfaction of the City Solicitor;

With respect to Report No. 2020CLS.028 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

With respect to the Thunder Bay Community Foundation Board of Trustees, we recommend that Mr. Don Rusnak be appointed to fill the position of Trustee for a 3 year term ending on June 22, 2023.

With respect to the recommendation relative to Report No. R 79/2020 (City Manager’s Office) City of Thunder Bay Program and Service Review – Phase Two Final Report, we recommend that the following be added after the second paragraph: “AND THAT a Special Committee of the Whole meeting be established for City Council to review the recommendations of the Program and Services Review on or before September 30, 2020.”

With respect to Report No. R 79/2029 (City Manager’s Office) we recommend that the Grant Thornton Phase Two Final Report (Attachment A) on the City Program and Service Review be received; AND THAT the Report be published to the Get Involved section of the City’s website; AND THAT a Special Committee of the Whole meeting be established for City Council to review the recommendations of the Program and Services Review on or before September 30, 2020. AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 59/2020 (Corporate Services & Long Term Care - Financial Services), we recommend that the Non-Consolidated Financial Statements (Attachment A) for the Corporation of the City of Thunder Bay be received by City Council for information purposes; AND THAT the 2019 tax-supported surplus of $3.4 million be transferred to the Stabilization Reserve Fund; AND THAT the 2019 update on the Reserve Funds and Investment of Municipal Funds be received by City Council for information purposes; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Corporate Tax Policy Report R 68/2020 (Corporate Services & Long Term Care - Revenue), we recommend that the special service area boundary be extended for sewage and land drainage to include all properties on Dogwood Crescent; AND THAT graduated taxation apply to the large industrial property class for 2020 with two bands of taxation, the lower band being taxed at 90% of the upper band and the CVA boundary between taxation bands be $18.5 million; AND THAT the recommended tax ratios and tax rates included in Attachment 11 be approved for the 2020 taxation year; AND THAT the final tax levy be due in two installments on September 2 and October 7, 2020; AND THAT the penalty shall be one half per cent (0.5%) of the amount in default on the first day immediately following the installment due date for the installments due on July 8, 2020, September 2, 2020 and October 7, 2020; AND THAT the penalty shall be one and one-quarter per cent (1.25%) of the amount in default on the first day immediately following the installment due date for the installment due March 4, 2020; AND THAT interest shall accrue at a rate of one and one-quarter per cent (1.25%) against all amounts that have become due and remain unpaid. Such interest shall be calculated and imposed on the first day of the calendar month. AND THAT by-law 277/1990 being a by-law to provide for penalties for non-payment of taxes be repealed; AND THAT by-law 276/1990 being a by-law to provide for interest to be ad

With respect to the recommendation in Report No. 55/2020 (Infrastructure & Operations – Environment, we recommend the following be added after the 3rd paragraph of the resolution; “AND THAT the funding allocated to this program be increased from $50,000 to $100,000 for 2020 and be taken from the Stabilization Reserve Fund; AND THAT this increase be included in the 2021 Budget for City Council’s consideration;”

With respect to Report No. 55/2020 (Infrastructure & Operations - Environment) we recommend that City Council approve an interest free loan program for Private Lead Water Service Replacements as contained within this report; AND THAT the maximum loan amount be $3,000 of eligible costs; AND THAT the term of the loan be five years or a maximum of 10 years; AND THAT the funding allocated to this program be increased from $50,000 to $100,000 for 2020 and be taken from the Stabilization Reserve Fund; AND THAT this increase be included in the 2021 Budget for City Council’s consideration; AND THAT Administration report back on the success of the program after two years; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 78/2020 (Infrastructure and Operations – Engineering& Operations), we recommend that the contract for Waterfront Market Square Phase II be awarded to Thunder Contracting Inc, which submitted the lowest tender in the amount of $638,309.88 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; Page 11 of 17 Committee of the Whole – June 22, 2020 AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Brook McIlroy be retained for site supervision and further on going design in the amount of $72,144.85 (including HST); AND THAT any necessary By-laws be presented to City Council for ratification.

With Respect to Report R 76/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 2 Summer 2020 Operations service level changes outlined in the report (Attachment A) be approved; AND THAT Administration report back on or before July 27, 2020 relative to Operations Under Review for Reopening identified in Attachment A; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to Report R 75/2020 (Community Services – Recreation & Culture) we recommend that $43,850 in Community, Youth & Cultural Funding Program Emergency Funding be allocated in Phase II; AND THAT the funds be allocated to two (2) organizations as follows: Regional Food Distribution Association ($40,100), Community Clothing Assistance ($3,750); AND THAT these allocations be conditional, that the City may request repayment of funds if provincial or federal funding is allocated towards the specific needs funded by CYCFP Emergency Fund; AND THAT administration seek updated information from eligible organizations and report back with recommendation for allocation of the remaining $22,850 in Emergency Funding in September, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

WHEREAS the amount of single-use plastics leaking into our lakes, rivers, waterways is a growing area of public concern; WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly; WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes; Page 13 of 17 Committee of the Whole – June 22, 2020 WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs would go a long way toward this outcome; WHEREAS the City of Thunder Bay is supportive of a timely, seamless and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products; AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility; THEREFORE BE IT RESOLVED: THAT the City of Thunder Bay transition their Blue Box program to full producer responsibility on July 1, 2023. AND THAT this decision is based on the following rationale: 1. Cost avoidance. Early termination fees in the first two years of transition for the City of Thunder Bay’s municipal blue box collection and processing contract provide cost savings to tax

Page 14 of 17 Committee of the Whole – June 22, 2020 THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Report No. R 63/2020 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 14, 2020 for Multi-Use Trails & Electrical Works be awarded to PNI Contracting, which submitted the lowest tender in the amount of $1,338,640.38 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT Schedule One –Traffic Signals of City of Thunder Bay Traffic By-law be amended by inserting Arthur Street and Ford Street; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; Page 15 of 17 Committee of the Whole – June 22, 2020 AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to the memorandum from Councillor Peng You, dated June 19, 2020 relative to public health considerations for transit users, we recommend that Administration provide an information report relative to the public messaging relative to COVID-19; AND THAT Administration report back on or before July 20, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the Committee of the Whole meeting recess and reconvene following the City Council meeting.

We recommend that the following items be deferred to the July 20, 2020 Committee of the Whole Meeting for consideration: • Reports of Committees • 2020 Non-Affiliated, Non-Union and Managerial Salaries • 2020 Council Remuneration Increase • The Engagement of Council in Decisions to Host Evacuees • Request for Report – Development of a Loitering By-law • Community and Supportive Housing • Ban on Single Use Plastics • Vacancy Review