Committee of the Whole

With respect to the March 23, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the resolution relative to Report No. R 32/2020 Recycling Collection and Processing Contract Award be amended by adding the following after paragraph 3: “AND THAT plastics No. 3 to No. 7 be added to the City’s recycling program at a cost of $188,600; AND THAT the costs be funded from the Stabilization Reserve Fund;”

THAT paragraph four of the resolution relative to Report No. R 32/2020 Recycling Collection and Processing Contract Award be amended by deleting “after one (1) year of the contract” and replacing with “prior to ratification of the 2021 Budget”.

With respect to Report No. R 32/2020 (Infrastructure & Operations – Environment), we recommend that City Council approve the award of RFP 88/2019 – Collection and Processing of Recyclable Material for the Municipal Program to GFL Environmental Inc. based on the current service level program, which was the highest scoring proposal; AND THAT the duration of the new Agreement commence July 1, 2020 for a period of seven (7) years, with two (2), one (1) year renewal options upon mutual agreement of both parties; AND THAT all plastic containers with codes No. 1 and 2 be added to the City’s recycling program effective July 1, 2020; PAGE 3 OF 5 Committee of the Whole – March 23, 2020 AND THAT Administration report back to Council prior to ratification of the 2021 Budget on costs and options to add additional recyclable material to the program for Council’s consideration; AND THAT any revenue received from the sale of recyclable material as a result of the City’s revenue sharing agreement be used to offset the operating costs associated with the program; AND THAT the Mayor and Clerk are authorized to execute this new Agreement and any other necessary documentation related to the new Agreement in the form satisfactory to the City Solicitor; AND THAT any necessary by-laws are presented to City Council for ratification.

With Respect to the concerns relative to financial relief for residents and businesses we recommend that Administration report back to City Council on Monday, March 30, 2020 with options that include but are not limited to; deferral of payments and penalties and alteration of the May 6, 2020 tax billing schedule; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the establishment of the Mayor’s Task Force related to issues associated with COVID-19 we recommend that a Task Force be established; AND THAT a task force create a terms of reference that includes but is not limited to; the membership of the task force, purpose, goals, community agencies, and necessary resources need to perform the work of the task force; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Special Session meeting be scheduled on Monday, March 30, 2020 at 6:30 pm in order to receive reports that are time sensitive, urgent or have associated legislative requirements; AND THAT a City Council – Special Session meeting be scheduled for Monday, March 30, 2020 immediately following the Committee of the Whole – Special Session meeting, in order to ratify previous minutes of Committee of the Whole and City Council, to ratify any required resolutions from the March 30, 2020 Committee of the Whole – Special Session meeting, and to and to consider any necessary by-laws.