Committee of the Whole

WITH RESPECT to the March 8, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report No. 2021CLS.004 (Development & Emergency Services - Realty Services), we recommend that the properties and easement interests described in this report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method(s) set out in this report; AND THAT public notice of the proposed disposals be given in the manner set out in this report; AND THAT a portion of the City’s easement interest in the vacant lands on Dease Street located between 1550 & 1600 Dease Street, legally described as a closed portion of Selkirk Street, Plan WM-3 (C129) be released and transferred to the abutting owner; AND THAT the City transfer an easement interest over a portion of City-owned parkland municipally known as 95 Balsam Street, legally described as Part of Lot 1, Registered Plan 774 (D71), for utility purposes at the request of Bell Canada at the appraised market value of $2,768.34; AND THAT the City’s interest in part of the untravelled portion of Red Pine Way, south of Lot 70, PAGE 4 OF 11 Committee of the Whole – March 8, 2021 Registered Plan PA 606, and the portions of the unnamed road allowance west of Lots 51 & 64 Registered Plan PA 606, (F93), once closed, be sold to the abutting property owners (Jo-Ann Bodnar and 2405124 Ontario Ltd.) for lot enlargement purposes at the appraised market value of $8,302.00; AND THAT the City’s interest in parts of the untravelled portion of Biloski Road adjacent to 1358

WITH RESPECT to the confidential memorandum from Mayor B. Mauro dated January 15, 2021, relative to the Thunder Bay Community Foundation Board of Trustees, we recommend that the following individuals be appointed: 1. Mr. Scott Henderson 2. Ms. Ann C. Paterson

With respect to the three vacancies on the Board of Directors for the Thunder Bay Synergy North Corporation, we recommend that Mark Bentz, Denise Carpenter and Ash Sahi be appointed for a term to expire on or before May 31, 2024, or until such time as replacements are appointed; AND THAT as sole Shareholder of Thunder Bay Hydro Corporation, we direct the Thunder Bay Hydro Corporation to approve these appointments at the 2021 Synergy North Corporation’s Annual General Meeting

WITH RESPECT to Report No. R 9/2021 (Community Services - Facilities, Fleet & Energy Management), we recommend that Tender No. 018-2020, for the construction of the Thunder Bay Multi-Use Indoor Sports Facility, be awarded to Tom Jones Corporation, up to the amount of $39,194,680 inclusive of all taxes and a contingency allowance. AND THAT the Manager – Supply Management be authorized to issue any purchase order for a purchase related to this project; AND THAT Appropriation No. 1 be approved; PAGE 7 OF 11 Committee of the Whole – March 8, 2021 AND THAT the Director- Facilities, Fleet and Energy Management report any circumstances to City Council should significant variations in contract quantities occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT the project continue to move forward as recommended in the report; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor A. Foulds dated January 27, 2021, we recommend that Administration include options in 2021 Fare Strategy Review for Council consideration relating to the three (3) alternative strategies; AND THAT Administration, as part of their fare strategy review, consult with the following stakeholders: District of Thunder Bay Social Services Administration Board; Lakehead Social Planning Council; and Poverty Free Thunder Bay; AND THAT Administration report to Council on or before August 31, 2021; AND THAT the Intergovernmental Affairs Committee advocate to the federal and provincial government to increase operating funding for municipal public transit systems; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Ms. K. Robertson relative to COVID-19: Winter/Spring 2021 Operations Service Level Changes dated March 3, 2021, we recommend that the cancellation notice requirement under the City’s Ice Allocation Policy (Report 2005.204) be reduced to one business day for organizations who cancelled their ice between February 25 – 28/2021; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT paragraph one be amended by replacing “on transit buses” with “at transit terminals”

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to compliance with public health guidelines as it relates to the spread of COVID- 19, we recommend that Administration be directed to add the presence of Municipal By-Law Enforcement Officers at transit terminals during regularly scheduled working hours to monitor for compliance where practical and appropriate; AND THAT any necessary by-laws be presented for ratification.

WITH RESPECT to Corporate Report No. R 23/2021 (Infrastructure & Operations – Parks & Open Spaces Section), we recommend that RFP 2021-07, for the Design, Supply and Install New Playground at Centennial Park be awarded to RJC Concrete & Construction Ltd., up to the amount of $699,470.00 (inclusive of all taxes) as per their Proposal dated February 17, 2021; AND THAT $65,000.00 be allocated for contingency if needed as approved by the General Manager – Infrastructure & Operations; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager –Infrastructure & Operations report any circumstances to City Council should significant variations in contract values occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, March 15, 2021 at 6:00 p.m. in order to receive information relative to advice that is subject to solicitor-client privilege, including communications necessary for that purpose.