Committee of the Whole

PAGE 3 OF 10 Committee of the Whole – January 24, 2022 WITH RESPECT to the January 24, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from CSWB Specialist Lee-Ann Chevrette (Development & Emergency Services – Community Strategies), dated January 19, 2022, notwithstanding the Council and Citizen appointment process as outlined in Corporate Policy 08- 01-01, we recommend that the following individual be appointed: PAGE 4 OF 10 Committee of the Whole – January 24, 2022 COMMUNITY SAFETY & WELL-BEING ADVISORY COMMITTEE – Citizen Appointments One (1) citizen to serve a two-year term expiring January 30, 2024, or as soon as their replacement has been appointed: 1. Paul Capon Indigenous Community (sector)

WITH RESPECT to the Confidential Memorandum from City Clerk Krista Power, dated January 18, 2022, we recommend that the following individuals be appointed: Accessibility Advisory Committee One (1) citizen to serve as a Service Agency representative for a 4 year term expiring November 30, 2025 or as soon as a replacement has been appointed: 1. Todd Kennedy Heritage Advisory Committee One (1) citizen to serve as the Architectural/Engineering Representative for the remainder of a 4 year term expiring November 30, 2022, or as soon as a replacement has been appointed: 1. Cody Raposo

WITH RESPECT to Report R 15/2022 (City Manager’s Office - Office of the City Clerk), we recommend that the property known as Vickers Park, located at 1700 Arthur Street East, be designated as a City of Thunder Bay heritage property for its cultural heritage value as defined by Part IV of the Ontario Heritage Act; AND THAT the property be listed on the City of Thunder Bay’s heritage register as a designated property; AND THAT the designation be recognized through a plaque or signage placed in the park; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 8/2022 (Corporate Services & Long-Term Care – Long Term Care & Senior Services), we recommend that the Corporation of the City of Thunder Bay receive funding provided by the Ministry of Long-Term Care (MLTC) for Infection Prevention and Control (IPAC) Minor Capital projects; AND THAT Appropriation Change Order No. 17 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 11/2022 (Corporate Services & Long-Term Care - Revenue), we recommend the Request for Proposal (RFP) 2021-52, for the Software, Licensing, Configuration, Delivery, Installation, Set-up, Testing and Training of a Property Based Water Billing System and Customer Portal be awarded to Origin Consulting, LLC, under the terms and conditions as stated in the Proposal; AND THAT the Mayor and Clerk be authorized to sign any required documentation related to the contract including any supplementary agreements; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 6/2022 (Corporate Services & Long Term Care - Financial Services), we recommend that Corporate Policy 05-01-04 Investments be repealed and replaced with the revised Investment Policy Statement, attached as Appendix A; AND THAT the Mayor and Clerk be authorized to execute the ONE Joint Investment Board Agreement; AND THAT any one or more of the Mayor, General Manager – Corporate Services & Long Term Care/City Treasurer and Clerk be authorized to execute all other documents related to ONE Joint Investment Board; AND THAT the Municipal Client Questionnaire attached as Appendix B be approved; PAGE 7 OF 10 Committee of the Whole – January 24, 2022 AND THAT a By-law to authorize ONE Joint Investment Board to manage the City’s long-term investments under the Prudent Investment regime as required by Ontario Regulation 438/97 be presented on February 7, 2022, and that such By-law be known as the Authorizing By-law; AND THAT after the ONE Joint Investment Board Agreement has been executed by ONE Joint Investment Board, a Prudent Investor Enabling By-law be presented to Council to authorize the City’s investments under the Prudent Investment regime as required by Ontario Regulation 438/97, and that such By-law be known as the Prudent Investor Enabling By-law.

WITH RESPECT to Report R 9/2022 (Community Services - Facilities, Fleet & Energy Management), we recommend that Tender No 023-2021 for the construction of the Centennial Botanical Conservatory - Production Greenhouse and Annex be awarded to MBuilds (NWO) up to the amount of $4,821,140.00 inclusive of all taxes and a contingency allowance; AND THAT the Manager – Supply Management be authorized to issue any purchase order for a purchase related to this project; AND THAT Appropriation No.1 be approved; AND THAT any surplus from the additional funding as a result of successful outstanding grant applications be returned to the Renew Thunder Bay reserve fund; AND THAT the Director- Facilities, Fleet and Energy Management report any circumstances to City Council should significant variations in contract quantities occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Peng You dated December 21, 2021, we request that Administration provide an update to the review of Supply Management By-law 113- 2011including, but not limited to, an overview of the planned updates including provisions for improving the transparency of the Expressions of Interest process, planned consultation and a proposed timeline for presentation of a draft by-law to council; AND THAT Administration provide a preliminary report to City Council on or before May 16, 2022 in addition to this work being added to the Outstanding List going forward with dates to be determined by Administration and included in the above noted report; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 7, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board.