Committee of the Whole

WITH RESPECT to the April 3, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.007 (Human Resources & Corporate Safety) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 59-2023 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 3, 2023 - Sewer and Watermain I be awarded to Menei Brothers Contracting, which submitted the lowest tender in the amount of $2,891,455.30 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report any significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 112-2023 (Infrastructure & Operations-Engineering & Operations), we recommend that Contract 7, 2023 for the Northcore Streetscape Renewal - Court Street and Red River Road be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $13,231,401.31 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT consulting services be awarded to the firm of Brook McIlroy Ltd. with a maximum agreement approved in the amount of $113,000.00 [inclusive of HST] for inspection associated with this contract; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should serious variations in the Contract quantities occur; AND THAT Appropriation #1 be approved; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-law be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Greg Johnsen, dated March 17, 2023, we recommend that the second paragraph in the motion be amended by deleting 2024 and replacing it with 2025; AND THAT the third paragraph be amended by deleting October 16, 2023 and replacing it with June 3, 2024.

WITH RESPECT to the Memorandum from Councillor Greg Johnsen dated March 17, 2023, we recommend that Administration investigate the various options for a trail network in the vicinity of Mountain Road and Nor’Wester View School; AND THAT this report include on a broad scale the financial impacts of taking on this work in the 2024 budget and future city budgets; AND THAT Administration report back on or before October 16, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated March 23, 2023, we recommend that Outstanding Item 2022-101 INO – Injured Workers Monument & Policy Development be removed from the Outstanding List for Operations; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 105-2023-Community Services-Recreation & Culture, we recommend that Administration submit a Stage 2 application for funding to the Northern Ontario Heritage Fund Community Enhancement Program for infrastructure improvements necessary for hosting the Ontario Winter Games; AND THAT the City be responsible for mitigating funding shortfalls related to this project; AND THAT the General Manager, Community Services be identified as the signing authority for the application; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Kristen Oliver, Chair – Inter- Governmental Affairs Committee, dated March 13, 2023, we recommend that Council support the passing of a resolution calling for the provincial government to work more collaboratively with municipalities on efforts to increase the supply of housing, and for it to tackle the homelessness crisis in Ontario and to support the Call to Action on Housing and Homelessness from the AMO, in advance of the provincial budget. AND THAT a copy of this resolution be sent to the Minister of Municipal Affairs and Housing; the Minister of Children, Community and Social Services; the Minister of Health; and to the Association of Municipalities of Ontario; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated March 23, 2023, we recommend that the report back date of September 11, 2023 be added to Outstanding Item 2022-103 – Proposed Multi-Use Indoor Sports Facility on the Community Services Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 17, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on behalf of the municipality or local board.