Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 12, 2021 at 5:00 p.m. in order to receive information relative to advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

PAGE 3 OF 13 Committee of the Whole – Monday, April 12, 2021 WITH RESPECT to the April 12, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Ms. L. Evans, General Manager – Corporate Services & Long Term Care, dated April 7, 2021, we recommend that the subject of the memorandum be referred to Administration to review alternate options; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the following paragraph be added to the resolution after paragraph 5: "AND THAT Administration and the Chief Executive Officer of the CEDC agree the responsibility for scheduling, agreements, maintenance and access to the Dock at Pool 6 should be transferred back to the City of Thunder Bay, including any necessary permitting for use of the waterlot from Transport Canada and the Thunder Bay Port Authority."

WITH RESPECT to Report R 33/2021 (Infrastructure & Operations), we recommend that Professional Engineering Services be retained to assess the Pool 6 Dock at Prince Arthur’s Landing to accommodate cruise line docking requirements; AND THAT other site improvements including general clean up and landscaping, lighting, pedestrian connections and wayfinding be carried out; AND THAT cruise line docking user fees be established at $0.02835 Per Gross Tonne per day and a passenger fee of $4 per person (originating or terminating) be introduced starting in 2022; AND THAT costs associated with the dock assessment and initial site improvements be funded from unallocated Municipal Accommodation Tax funds to an upset limit of $100,000; AND THAT Administration report back to Council, following the dock assessment should costs to ready the site to meet cruise line specifications exceed approved funds; AND THAT Administration and the Chief Executive Officer of the CEDC agree the responsibility for scheduling, agreements, maintenance and access to the Dock at Pool 6 should be transferred back to the City of Thunder Bay, including any necessary permitting for use of the waterlot from Transport Canada and the Thunder Bay Port Authority; PAGE 6 OF 13 Committee of the Whole – Monday, April 12, 2021 AND THAT Appropriation No. 3 be approved; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to Report No. 28/2021 (Engineering & Operations – Engineering & Operations), we recommend that Contract 1, 2021 for Asphalt Surface Rehabilitation be awarded to Taranis Contracting Group, which submitted the lowest tender in the amount of $4,719,506.33 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 29/2021 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 3, 2021 - Sewer and Watermain I: Trunk Watermain be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $2,910,750.05 PAGE 7 OF 13 Committee of the Whole – Monday, April 12, 2021 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 39/2021 [Infrastructure and Operations – Engineering], we recommend that Contract 4, 2021 – Storm Sewer Separation be awarded to P.N.I. Contracting Ltd. who submitted the lowest tender in the amount of $2,146,668,23 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this contract would be based on measured quantities for the complete work AND THAT the General Manager of Infrastructure and Operations report any significant variations in the contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documents related to these matters; AND THAT Appropriation Change No. 4 be approved; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor S. Ch’ng dated March 26, 2021, we recommend that Administration review peer municipal landfill tipping fee charges and report back any discounts provided to specific user groups; AND THAT Administration report to Council on or before October 4, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 9 OF 13 Committee of the Whole – Monday, April 12, 2021 WITH RESPECT to Report R 34/2021 (Community Services – Recreation & Culture), we recommend that the proposed Event Legacy Policy contained in the report as Attachment A be adopted; AND THAT Administration report back on the establishment of an Event Hosting Reserve Fund to support the future costs of bidding for, hosting and supporting major sporting events, multi-sport games and other significant events; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to Report R 37/2021 Municipal Alcohol Policy Update (Community Services – Recreation and Culture), we recommend that the revisions to the Municipal Alcohol Policy as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the Thunder Bay Chamber of Commerce and the Canadian Chamber of Commerce be added to Paragraph 2.

WITH RESPECT to the Memorandum from Mayor B. Mauro, dated March 30, 2021, we recommend that City Council support, in principle, the development and implementation of a National Transportation Strategy and an Essential Bus Network by the Coast to Coast Bus Coalition; AND THAT a copy of this resolution be sent to Prime Minister Justin Trudeau; Hon. Omar Alghabra, Minister of Transport (Canada); Hon. Patty Hajdu, MP – Thunder Bay Superior – North; Marcus Powlowski, MP – Thunder Bay-Rainy River; Premier Doug Ford; Hon. Caroline Mulroney, Minster of Transportation; Hon. Greg Rickford, Minister of Energy, Northern Development and PAGE 11 OF 13 Committee of the Whole – Monday, April 12, 2021 Mines; Michael Gravelle, MPP – Thunder Bay-Superior North; Judith Monteith-Farrell, MPP – Thunder Bay-Atikokan; Thunder Bay Chamber of Commerce and Canadian Chamber of Commerce; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the letter from the Northern Ontario Big City Mayors dated March 24, 2021, we recommend that City Council endorse the position of the Mayors relative to Ontario’s Public Health Modernization Plan; AND THAT the City Council advocate to the Province of Ontario to abandon the amalgamation of the public health units and commit to the historic funding model whereby the province pays the same share of public health costs that it did prior to its modernization framework; AND THAT a copy of this resolution be sent to Premier Doug Ford; Honourable Christine Elliott – Minister of Health; Michael Gravelle, MPP – Thunder Bay-Superior North, Judith Monteith- Farrell, MPP – Thunder Bay-Atikokan; Northern Ontario Municipal Association (NOMA), Thunder Bay District Municipal League (TBDML), Thunder Bay District Health Unit, Northwestern Health Unit, and Federation of Northern Ontario Municipalities (FONOM); AND THAT any necessary bylaws be presented to City Council for ratification.

PAGE 12 OF 13 Committee of the Whole – Monday, April 12, 2021 WITH RESPECT to the current status of city infrastructure including but not limited to outdoor parks, golf courses, soccer fields and baseball playfields; AND THAT Administration report back by April 19, 2021; AND THAT any necessary by-laws be presented for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, April 19, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and labour relations and employee negotiations.