Committee of the Whole

WITH RESPECT to the March 27, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT Council resolve into closed session.

WITH RESPECT to Report 090-2023-Corporate Services & Long-Term Care, we recommend that the cancellation, reduction or refund of taxes totaling $42,725.76 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 091-2023-Corporate Services & Long-Term Care – Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $25,402.14 due to a gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 092-2023-Corporate Services & Long-Term Care-Revenue, we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this Report for which real property tax is owing for a period of over two years unless taxes are paid by the registration date; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the resolution relative to Work Life Initiatives Policy Update (Work from Home Program), we recommend that the following be added after the first paragraph: "AND THAT Outstanding Item 2021-104-ADM Work Life Initiatives - Policy (Work from Home) be removed from the Outstanding List;"

WITH RESPECT to Report 113-2023-City Manager’s Office-Human Resources & Corporate Safety, we recommend that the report be referred to Administration to provide more information relating to liabilities and risk for employees working from home, including processes for addressing workplace injuries and violence in the workplace; AND THAT Administration report back on or before June 26, 2023.

WITH RESPECT to Report 113-2023-City Manager's Office-Human Resources & Corporate Safety, we recommend that the amended Corporate Policy 06-01-36 Work Life Initiatives, appended to this report, be approved; AND THAT Outstanding Item 2021-104-ADM Work Life Initiatives - Policy (Work from Home) be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 082-2023-City Manager’s Office – Strategic Initiatives & Engagement, we recommend that authority be delegated to the City Manager to sign the renewed City of Thunder Bay Memorandum of Understanding (MOU) with Lakehead University, and in addition, that the City Manager sign any subsequent renewals or renegotiations of said MOU and future comparable MOUs; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 075-2023-City Manager's Office-Office of the City, we recommend that the Terms of Reference for the Community Communications Committee, as appended to this Report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that the composition of the Thunder Bay Public Library Board include one (1) representative from the Lakehead Public Schools and one (1) representative from the Thunder Bay District Catholic School Board;

AND THAT one (1) additional member of City Council be added;

AND THAT the total composition of the Library Board remain at ten (10) members appointed by City Council;

WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that the composition of the Thunder Bay Public Library Board include one (1) representative from the Lakehead Public Schools and one (1) representative from the Thunder Bay District Catholic School Board; AND THAT one (1) additional member of City Council be added; AND THAT the total composition of the Library Board remain at ten (10) members appointed by City Council; AND THAT the amendment to By-law 182-1985 and any necessary Chapters of the Municipal Code to be repealed be presented to City Council for ratification on April 24, 2023.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 3, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; and (3.1) the purpose of educating or training the members relative to City Council orientation.