Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, March 18, 2024 Committee of the Whole – Closed Session, we recommend that the meeting start time be changed to 5:30 p.m.; AND THAT the following reason be removed: (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 18, 2024 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the March 18, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2024CLS.012 (Infrastructure, Development & Operations) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 067-2024-Infrastructure, Development & Operations- Planning Services, we recommend that the request by 2201947 Ontario Inc. to extend draft plan approval (58T-18501) as it applies to Lacewood North Draft Plan of Subdivision, as it applies to Concession 3 NKR, Part of Lot 21, RP 55R-14723 PARTS 3 AND 4, municipally known as 2160 West Arthur Street to March 25, 2025 subject to the conditions outlined in Attachment "B" and on the plan dated November 29, 2017 Draft Plan of Subdivision prepared by J.D. Barnes in Attachment "C" appended to this report, be approved; Committee of the Whole – Monday, March 18, 2024 AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 032-2024-Corporate Services-Office of the City Treasurer we recommend that the attached by-law in support of The Corporation of the City of Thunder Bay’s involvement in the Prudent Investor offering of the ONE Joint Investment Board be approved, which includes an amended ONE JIB Agreement and Records Retention By-law; and recommends a change in the composition of the Board from ten to twelve members. AND THAT these by-laws be presented to City Council for ratification on March 25, 2024.

WITH RESPECT to Report 048-2024-City Manager’s Office-Office of the City Clerk, we recommend that the Official Recognition Committee Terms of Reference, as appended to this report, be approved; AND THAT the amended Corporate Policies 07-01-01 – Civic Recognition and 07- 01-02 – Commemorative Gifts/Promotional Souvenirs, as appended to this report, be approved; Committee of the Whole – Monday, March 18, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Report from Integrity Commissioner, we recommend that the matter be referred to Administration to consult with Principles Integrity and recommend training options for consideration for Councillor Agarwal that focus on conflict resolution; AND THAT Administration report back on April 8, 2024.

WITH RESPECT to the Memorandum from Kayla Dixon, Director – Engineering & Operations Division dated March 8, 2024, we recommend that the report back date relating to Outstanding Item 2022-106-CS be changed from March 25, 2024 to June 3, 2024; AND THAT Outstanding Item 2023-003-CS be changed from Q1 2024 to June 3, 2024; AND THAT any necessary by-laws are presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 25, 2024, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Committee of the Whole – Monday, March 18, 2024 (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.