Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, April 7, 2025 Committee of the Whole – Closed Session, we recommend that the meeting start time be changed to 5:30 p.m.; AND THAT the following reasons be removed: (b) personal matters about an identifiable individual, including municipal or local board employees; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if Committee of the Whole – Monday, April 7, 2025 disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; AND THAT the following reasons be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

THAT a Committee of the Whole Closed Session meeting be scheduled for Monday, April 7, 2025, at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the April 7, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Corporate Report 2025CLS.025 (Growth – Strategy & Engagement), we recommend that the approved funding be received by the City of Thunder Bay to support the Temporary Village and the City’s Human Rights-Based Community Action Plan for Encampments; AND THAT delegated authority for the City Manager and City Clerk to sign the funding agreements required to receive the funds be affirmed; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Resolution as presented in Report 2025 - Council Composition Review Committee, we recommend that the number of Ward Councillors be amended from 11 members, 1 Mayor, 2 members elected At Large and 8 members elected in 4 wards to 11 members, 1 Mayor, 6 members elected At Large and 4 members elected, 1 per ward;

WITH RESPECT to the Report 2025 –Council Composition Review Committee, we recommend that the Council Composition model outlined in this report be approved. This would change the composition of City Council to 11 members, 1 Mayor, 2 members elected At Large and 8 members elected in 4 wards; AND THAT the existing ward boundaries be repealed and replaced with the 4 ward model that reflects the structure outlined in this report; AND THAT Administration be directed to bring forward the associated by-law to enact this change in Council composition in advance of the 2026 Municipal Election; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the April 7, 2025 Committee of the Whole meeting and due to technical difficulties with the broadcasting equipment, we recommend that the meeting be recessed at 8:35 p.m.

WITH RESPECT to the Report 2025 – Council Composition Review Committee, we recommend that the Council Composition Review Committee be dissolved with gratitude for their work; AND THAT Administration be directed to bring forward a proposed plan and associated budget to begin a Ward Boundary Review in 2027 of the current seven ward system to achieve population equity in advance of the 2030 Municipal Election; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 2025 - Council Composition Review Committee, we recommend that the Council Composition Review Committee be dissolved with gratitude for their work.

WITH RESPECT to the Resolution as presented in Report 057-2025 - Growth - Strategy & Engagement, we recommend: Committee of the Whole – Monday, April 7, 2025 THAT the following be removed from the first paragraph "a portion of the lands owned by the Lakehead Region Conservation Authority (LRCA) and Municipally known as 1111 Fort William Road, Thunder Bay" and replaced with "the Municipally owned land adjacent and North of the Salvation Army on Cumberland Street, Thunder Bay"; AND THAT all reference to the Lakehead Region Conservation Authority lands and associated lease requirements be deleted from paragraphs 1 and 2.

THAT the hour being 11:00 p.m. we continue with the business at hand.

WITH RESPECT to Report 057-2025-Growth-Strategy & Engagement, we recommend that a portion of the Municipally owned land adjacent and North of the Salvation Army on Cumberland Street, Thunder Bay, be approved as the site for the Temporary Village Initiative; AND THAT the Director, Strategy & Engagement have delegated authority to make decisions regarding operationalizing the Temporary Shelter Village Initiative; AND THAT the Director, Strategy & Engagement be authorized to execute documents for the Temporary Shelter Village Initiative and for the duration of the project, on terms satisfactory to the City Solicitor and City Manager; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 004-2025-Infrastructure & Operations -Engineering, we recommend that the proposed Complete Streets Policy as outlined in Attachment A and Traffic Calming Policy as outlined in Attachment B to this Report be approved and the policies be included within the Corporate Policy Manual; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 087-2025-Infrastructure & Operations-Parks & Open Spaces, we recommend that Outstanding Item 2024-102-INO be removed from the Outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Report 2025 –Council Composition Review Committee, we recommend that the Council Composition model outlined in this report be approved. This would change the composition of City Council to 11 members, 1 Mayor, 2 members elected At Large and 8 members elected in 4 wards; Committee of the Whole – Monday, April 7, 2025 AND THAT the existing ward boundaries be repealed and replaced with the 4 ward model that reflects the structure outlined in this report; AND THAT Administration be directed to bring forward the associated by-law to enact this change in Council composition in advance of the 2026 Municipal Election; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Kayla Dixon, Commissioner of Infrastructure & Operations dated March 17th, 2025, we recommend that the execution of the Transfer Payment Agreement (TPA) for the Housing-Enabling Core Servicing (HECS) fund between the Ministry of Infrastructure and the Corporation of The City of Thunder Bay be approved; AND THAT the Commissioner of Infrastructure & Operations be authorized to execute any necessary agreements; Committee of the Whole – Monday, April 7, 2025 AND THAT any necessary by-laws be presented to City Council.

WITH RESPECT to the Recommendation as contained in Report 070-2025- Infrastructure & Operations-Parks & Open Spaces, we recommend that the following be added after paragraph 2: “AND THAT items in Provisional Item 1, with the exception of the stack and bridge, be approved at a cost not exceeding $20,000 following a meeting with the Lakehead Transportation Museum;” “AND THAT the funding source for Provisional Item 1 be Stabilization Reserve Fund;” “AND THAT Administration store the items at the appropriate location until the transfer of ownership be completed with the Transportation Museum of Thunder Bay should this be an agreeable step forward between the City of Thunder Bay and Lakehead Transportation Museum.”

WITH RESPECT to the Recommendation as contained in Report 070-2025- Infrastructure & Operations-Parks & Open Spaces, we recommend that the following be added after paragraph 2: “AND THAT Provisional Item 3, be added to the Tender Award; AND THAT the funding source to cover the cost be funded by capital carry forward and the deferral of planned projects including up to $50k from Urban Drainage Improvements and up to $50k from Rural Roads Granular Upgrades; AND THAT the City of Thunder Bay work with the Lakehead Transportation Museum to facilitate a loan agreement for the cost of this work to be paid to the City of Thunder Bay at a future time;”

WITH RESPECT to Report 070-2025-Infrastructure & Operations-Parks & Open Spaces, we recommend that the contract for the Recycling of the James Whalen Tug Boat proceed and that the entire vessel be recycled; AND THAT the Commissioner of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract costs occur; AND THAT the Commissioner of Infrastructure and Operations be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.