Committee of the Whole

WITH RESPECT to the April 17, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Karie Ortgiese, Director Human Resources & Corporate Safety dated April 12, 2023, we recommend that the corporate structure as presented be approved as a major change as per By-law 84-1993; AND THAT Administration proceed to update and implement the changes as presented.

WITH RESPECT to Report 124-2023-Development & Emergency Services-Realty Services, we recommend that City Council approve the Downtown Fort William Strategic Renewal Plan: Big Moves for a Bright Future attached to this report as Attachment “A”; AND THAT Administration report back by September 18, 2023, with recommendations and options regarding potential operating models, resourcing and implementation plans; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 144-2023-Development & Emergency Services-Fire Rescue, we recommend that the proposed Sacred Fires Policy as outlined in Attachment A to this Report be approved and included within the Corporate Policy Manual; AND THAT Sacred fires are to be considered separate from the current Fire Permit system because they are held in an Indigenous ceremonial context, and individuals taking part are practicing their culture; AND THAT Thunder Bay Fire Rescue continue to collaborate with Indigenous Relations Committee on the application of the Sacred Fires Policy which takes into account community safety while respecting the rights of Indigenous Peoples and the Corporation’s commitment to inclusivity; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 135-2023-Development & Emergency Services-Planning Service, we recommend that By-law 14-2020, the Mandatory Pre-Consultation By-law, be amended as follows: 1.That Section 4 be amended by replacing “Director” with “Manager.” 2.That Section 6 ii) be amended by replacing “sign” with “review” and “Checklist” with “Record.” 3. That the following text be added after Section 6 ii): iii) Apply for a planning application within one year of completing the Pre- Consultation process or otherwise be required to re-apply for Pre- Consultation. 4.That Section 7 iv) be amended by deleting “and sign” and replacing “Checklist” with “Record” and “signature” with “review.” 5.That Section 8 is deleted in its entirety and that subsequent section(s) are re-numbered accordingly. AND THAT Schedule C – Development & Emergency Services Department of By-law Number 028-2007, the User Fee By-law, as amended, be amended by deleting the text “will be credited to related planning application submitted within 1 year of the date of the pre- consultation meeting” after “Pre-consultation-Fee” in Column 2 “User Fee Description”. AND THAT the necessary by-law amendment be presented to City Council for ratification.

WITH RESPECT to Report 060-2023-Infrastructure & Operations- Engineering & Operations, we recommend that Contract 1, 2023 for Asphalt Resurfacing be awarded to Pioneer Construction Inc., which submitted the lowest tender in the amount of $5,721,354.13 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work; AND THAT paving and intersection signal rebuild work on Memorial Avenue for a cost of $1,500,000.00 only be approved pending the notification of FedNor and NOHFC funding for Contract 7, 2023; AND THAT the General Manager of Infrastructure and Operations report any significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Lisa Zawadzki, Senior Property Agent dated April 3, 2023, we recommend that land use fees for the purpose of outdoor restaurant patios/retail display and shared outdoor dining on City-owned land and street allowances be waived for the duration of the 2023 patio season ending on September 30, 2023; AND THAT available City-owned traffic barriers and perimeter protection materials be made available to applicants as supplies permit on a full cost recovery basis; AND THAT applications fees be reinstated for land use applications related to outdoor restaurant patios/retail display and shared outdoor dining on City-owned land and street allowances; AND THAT the General Manager - Development & Emergency Services be authorized to execute all necessary documents with regards to patios located on municipally owned land; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks & Open Spaces, dated April 05, 2023, we recommend that Administration submit an application to the NOHFC Community Enhancement Program – Enhance Your Community Fund for the Centennial Botanical Conservatory Outdoor Venue and Events Project; AND THAT the General Manager of Infrastructure and Operations will be the authorized signing authority for the application; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Kayla Dixon, Director Engineering & Operations, dated April 8, 2023, we recommend that Administration submit applications to the NOHFC Community Enhancement Program – Enhance Your Community Fund and the FedNor Northern Ontario Development Program Community Economic Development Priority for the Northcore Streetscape Project; AND THAT the City fund their portion of the project as previously approved; AND THAT cost overruns will be covered by the City of Thunder Bay; AND THAT the General Manager of Infrastructure and Operations will be the authorized signing authority for the applications; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 24, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (d) labour relations or employee negotiations; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.