Committee of the Whole

With respect to the May 25, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the confidential memorandum from Mayor B. Mauro, dated May 15, 2020 we recommend that Administration proceed as directed in Closed Session.

With respect to the Confidential Memorandum from Ms. K. Power, City Clerk, dated May 17, 2020, we recommend that the following person be appointed to the Committee of Adjustment: COMMITTEE OF ADJUSTMENT (1) One Citizen to serve as a Citizen Representative for the remainder of a four year term expiring November 30, 2022, or as soon after as a replacement has been appointed: 1. Donna Mahoney

With respect to Report No. 2020CLS.021 (Human Resources) we recommend that Administration proceed as directed in Closed Session.

THAT with respect to Report No. R 56/2020 (Development & Emergency Services - Planning Services), statutory public meetings and hearings under the Planning Act be held by electronic participation, in accordance with the procedure described in this report, during the COVID-19 Emergency Order; AND THAT By-law 128-2012 Procedural By-law of Council and its Committees be amended to include these provisions for electronic participation as per Section 5.11 - Public Meeting; AND THAT the Committee of Adjustment be requested to include provisions for electronic participation in its rules and procedures.

With respect to Report No. R 54/2020 (Infrastructure & Operations - Engineering & Operations) we recommend that Contract 15, 2020 for Marina Pedestrian Overpass Rehabilitation be awarded to Tom Jones Corporation who submitted the lowest tender in the amount of $1,321,133.12 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT consulting engineering services be awarded to the firm of JML Engineering Ltd. with an agreement approved in the amount of $67,064.37 [inclusive of HST] for construction administration and inspection associated with this contract; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; PAGE 6 OF 12 Committee of the Whole – May 25, 2020 AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to the Pop-Up Patio Pilot Program, we recommend that Realty Services report back on the utilization of the pilot program for 2018 and 2019 including the number of known restaurants who have shown interest but have not participated and potential barriers for participation; AND THAT the report include recommendations to expand the existing pilot to allow for increased participation; AND THAT the report include recommendations to close suitable streets or surface parking lots that continue to ensure that the flow of pedestrian travel is not disrupted and that accessible parking spaces are maintained as much as possible; AND THAT administration determine if timeframes associated with the application need to be altered to allow for an expedited process; AND THAT information regarding the potential waiving of fees associated with the program for 2020 be included in the report; AND THAT administration report back on or before June 15, 2020; PAGE 7 OF 12 Committee of the Whole – May 25, 2020 AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to the memorandum from Mayor B. Mauro dated May 19, 2020 relative to Community Improvement Plans, we recommend that Administration report back with recommendations on potential parameters of the grant programs and recommended sources of funding; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the review of options for the Thunder Bay Police Services Facility, we recommend that the Steering Committee report to Council additional options for police facilities in the City; AND THAT additional options including, but not be limited to neighbourhood-based satellite offices; AND THAT the Steering Committee report to Council any financial implications of completing the additional review; AND THAT Administration report back on or before September 30, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Ms. K. Power, City Clerk dated May 12, 2020, relative to the development of agendas for Committee of the Whole and City Council, we recommend that the City Clerk in consultation with the Committee Chair and the Executive Management Team be designated the responsibility of determining the appropriate items for agendas from now until the end of June; AND THAT agendas only contain items that are time sensitive/urgent, relate to the current State of Emergency and where resources are appropriately available to respond to the matter; PAGE 9 OF 12 Committee of the Whole – May 25, 2020 AND THAT information reports and minutes of Committees and Local Boards where prepared and where resources are available be included in agendas going forward regardless of the time sensitive nature of the subject matter to decrease the backlog of reports; AND THAT this practice be revisited on June 22, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Ms. K. Power, City Clerk dated May 15, 2020, relative to electronic participation by the following committees, we recommend that By-Law 55/2020 - A By- law to amend 128-2012 - Procedural By-law of Council and its Committees be approved; AND THAT the City Clerk report back to City Council on or before September 28, 2020 on the status of all Committees of Council.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 1, 2020 at 5:30 p.m. in order to receive information relative to labour relations or employee negotiations.