Committee of the Whole

With respect to Report R 155/2019 (City Manager’s Office – Corporate Strategic Services), we recommend that the Crime Prevention Council, as the Advisory Committee named by City Council to oversee the Community Safety and Well-Being (CSWB) planning process for Thunder Bay reach out to Fort William First Nation to explore opportunities to work together on the CSWB planning process, including the possibility of a joint plan; AND THAT the Crime Prevention Council report back on the outcome of that work; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 150/2019 (Community Services – Asset Management), we recommend that Request for Proposal No. 62/2019, for Prime Consulting Services for the new Multi-Use Sports Facility be awarded to Stantec Architecture Ltd. up to the amount of $1,540,650.00 inclusive of all taxes and a contingency allowance; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager of Community Services report the circumstances to City Council should a negative variance in the contract value occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 151/2019 (City Manager’s Office - Office of the City Clerk), and pursuant to Section 242 of the Municipal Act, 2001 , we recommend that the following Members of Council be appointed Acting Mayor, in the Mayor’s absence, for the month indicated opposite their name: PAGE 6 OF 9 December 2019 Councillor Kristen Oliver January 2020 Councillor Aldo Ruberto February 2020 Councillor Mark Bentz March 2020 Councillor Brian McKinnon April 2020 Councillor Andrew Foulds May 2020 Councillor Rebecca Johnson June 2020 Councillor Cody Fraser July 2020 Councillor Peng You August 2020 Councillor Shelby Ch’ng September 2020 Councillor Trevor Giertuga October 2020 Councillor Brian Hamilton November 2020 Councillor Albert Aiello AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Mayor B. Mauro, dated October 18, 2019, we recommend that the resolution relative to the Federal Gas Tax Surplus Administration Fund and the Multi-Use Indoor Sports Facility be referred back to the Multi-Use Indoor Sports Facility Committee.

With respect to the memorandum from Councillor A. Ruberto, dated October 10, 2019, we recommend that the resolution relative to establishing a Special Committee of the Whole meeting be referred back to Administration to ensure that City Council is included in the initial consultation of the Community Safety and Wellbeing Planning Steering Committee.

With respect to the establishment of a Special Committee of the Whole, we recommend that a meeting be scheduled on or before November 25, 2019 to discuss issues relating to community safety, substance abuse and homelessness; AND THAT the Office of the City Clerk be tasked with canvassing Members of Council to determine their availability; AND THAT the City Manager ensure that appropriate resources from Administration participate in the Special meeting; PAGE 8 OF 9 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 4, 2019 at 4:30 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; labour relations and employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.