Committee of the Whole

WITH RESPECT to the May 9, 2022 Committee of the Whole, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report R 55/2022 (Community Services - Facilities, Fleet & Energy Management) Single Source Purchase of Three New Sidewalk Tractors, we recommend that the report be deferred to the May 16, 2022 Committee of the Whole meeting.

WITH RESPECT to Report R 55/2022 (Community Services - Facilities, Fleet & Energy Management) Single Source Purchase of Three New Sidewalk Tractors, we recommend that the report be deferred in the agenda to follow Petitions & Communications.

WITH RESPECT to Report R 76/2022 (Community Services – Facilities, Fleet, and Energy Management), we recommend the contract for the purchase of two (2) new 12 metre low floor conventional transit buses in the amount of $1,520,368.00 (inclusive of HST) be awarded to Nova Bus of Saint Eustache, Quebec; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to these purchases; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 68/2022 (Community Services – Transit Services), we approve the single source purchase of seventy five (75) Thin-Film-Transistor (TFT) on board passenger displays as well as a Media Management Application (MMS) from Consat Canada Inc. in the amount of $384,731.10 inclusive of HST as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011;; AND THAT the Manager – Supply Management be authorized to issue purchase orders for the purchase of seventy five (75) TFT’s, the MMS and all accompanying hardware, installation and project management fees on all 48 buses from Consat Canada Inc.; AND THAT the Mayor and City Clerk be authorized to sign the necessary agreements related to this purchase; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 83/2022 (Community Services), we recommend that the following be deleted from paragraph one: “adjacent to the existing seasonal tennis facility (part of PIN 62098-0067 and reflected as Option 2 in Attachments A and B)” AND replaced with the following: “located to the northwest of the existing seasonal tennis facility (part of PIN 62098-0067 and reflected as Option 1 in Attachments A and B)” AND THAT paragraphs 2, 3 and 4 be deleted.

WITH RESPECT to Report R 83/2022 (Community Services), we recommend that Council provide Thunder Bay Community Tennis Centre (TBCTC) with access to City lands located to the northwest of the existing seasonal tennis facility (part of PIN 62098-0067 and reflected as Option 1 in Attachments A and B) to accommodate a proposed indoor racquet sport facility; AND THAT Administration be directed to amend, terminate or rescind any existing agreements and enter into any new agreements required between the parties relative to this project in such form and content satisfactory to the General Manager – Community Services, Treasurer, and City Solicitor; AND THAT the Mayor and City Clerk be authorized to execute all associated documents; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 51/2022 (City Manager’s Office – Human Resources & Corporate Safety) we recommend that the amended Work Life Initiatives Policy, appended to this report, be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 59/2022 (Corporate Services & Long Term Care - Financial Services), we recommend that the dates for Special Committee of the Whole meetings to deliberate the 2023 Capital and Operating Budgets for the City of Thunder Bay be approved in accordance with Attachment A - 2023 Budget Calendar; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Official Recognition Chair Allison Hill dated April 27, 2022, we recommend that the 2022 Committee of the Whole/City Council Meeting Calendar be amended to reflect the re-scheduled date for the 2021/2022 Citizens of Exceptional Achievement Event on June 28, 2022; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report No. R 55/2022 (Community Services – Facilities, Fleet and Energy Management), we recommend that City Council approve the use of the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113- 2011 to approve the single source purchase of three (3) Trackless sidewalk tractors, in the amount of $523,401.97 inclusive of HST, from Joe Johnson Equipment of Winnipeg; AND THAT the Manager – Supply Management be authorized to issue purchase orders for the purchase of three (3) Trackless sidewalk tractors from Joe Johnson Equipment; PAGE 9 OF 11 Committee of the Whole – May 9, 2022 AND THAT the Mayor and City Clerk be authorized to sign the necessary agreements related to this purchase; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 16, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.