Committee of the Whole

With respect to the September 21, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the confidential memorandum from Mr. P. Burke, Sport & Community Development, dated September 15, 2020, we recommend that Administration proceed as directed.

With respect to Report R 106/2020 (Development & Emergency Services – Realty Services), we recommend that the Report be received; AND THAT Report R 106/2020 (Development & Emergency Services – Realty Services) be presented at the October 19, 2020 Committee of the Whole meeting for consideration.

WHEREAS a Public Meeting was held with respect to the application by J & L Marrello, relative to Part Lot 180, Registered Plan 547 and PART 2 on Plan PL 55R8828, municipally known as 1315 Masters Street, for a site specific amendment to change the Residential policy to allow for consideration of a severance and conveyance of a portion of the Applicant’s land to the adjacent property at 1319 Master Street; AND WHEREAS the Applicant intends to propose an application to the Committee of Adjustment for a severance; AND WHEREAS Council has decided that an amendment which would have the effect of enabling a severance will not preclude the development potential of the surrounding lands; THE requested amendment to the Official Plan's Residential policies to permit a lot addition in the backlot area of these lands in the form an approximate 17.5 metre by 51.4 metre portion of land from 1315 Masters Street to 1319 Masters Street be approved; AND THAT the necessary By-law be presented for ratification.

With respect to the Integrity Commissioner report presented on August 10, 2020 relating to the Conflict of Interest against Councillor Aiello, we recommend: 1. That Councillor Aiello receive training specific to the avoidance of conflicts of interest between his employment and his role as an elected official; 2. That Councillor Aiello’s attendance at the training session of August 11, 2020 be considered satisfactory compliance with Recommendation 1; and 3. That Councillor Aiello be requested to obtain a written opinion from the Integrity Commissioner advising on and approving the manner in which he interacts with City staff in his capacity as Executive Director of the Boys and Girls Club, pursuant to paragraph 9 of Rule No. 1 of the Code of Conduct; AND THAT any necessary by-laws be presented to Council for ratification.

With respect to the motion relative to the Composition of City Council, we recommend that “from 13 members to 9 members” be deleted from paragraph one.

With respect to the size and composition of Thunder Bay City Council, we recommend that Administration complete work associated with the process and requirements to complete a public consultation process relative to decreasing the composition of City Council; AND THAT the City Clerk be directed to do this work and report back with a recommended plan for consultation, financial implications relative to this work and the legislative deadlines and considerations required to make any changes in advance of the 2022 Municipal Election; AND THAT this report be received on or before November 23, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Mr. S. Murphy, Project Manager – Infrastructure & Operations dated September 17, 2020, we recommend that an application be made to the Federation of Canadian Municipalities’ Municipal Asset Management Program to support the development and implementation of a successful corporate wide asset management plan in compliance with Ontario Regulation 588/17; AND THAT the City of Thunder Bay commits to completing the following activities in its proposed project to be submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: 1) Develop a Communications Strategy to build both internal and external awareness of asset management and employ the Public Engagement Framework to engage with Citizens on asset management. 2) Invest in education and training to staff at all levels of the organization involved in asset management to strengthen internal capacity and expertise. 3) Develop a detailed change management plan to integrate asset management in everyday practices and support long term success; AND THAT the City commits $10,000 from existing budgets towards the costs of these initiatives; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a City Council – Special Session meeting be established for Monday, September 21, 2020, immediately following Committee of the Whole, for the purpose of ratifying any necessary resolutions from the September 21, 2020 Committee of the Whole meeting.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 28, 2020 at 4:30 p.m. in order to receive information relative to the security of the property of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, September 29, 2020 at 5:30 p.m. in order to receive information relative to labour relations and employee negotiations.