Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 20, 2020 at 4:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

With respect to the July 20, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. 2020CLS.030 (Transit Services), we recommend that Administration proceed as directed in Closed Session.

With respect to Report No. 2020CLS.026 (Human Resources & Corporate Safety), we recommend forgoing a general wage increase for the non-union managerial employees in 2020; AND THAT effective October 1, 2020 the non-affiliated pay schedule steps below the Ontario Minimum Wage be increased as outlined in the report, and that the Non-Affiliated Pay Schedule be amended accordingly; AND THAT any necessary By-Laws be presented to Council for ratification.

With respect to Report No. R 73/2020 (City Manager’s Office – Human Resources & Corporate Safety) – Council Remuneration Increase, we recommend that paragraph 1 of the recommendation be amended to read” City Council forego the annual adjustment of half the rate of inflation for 2019”; AND THAT paragraph 2 of the recommendation be deleted; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 6 OF 22 With respect to Report No. R 73/2020 (City Manager's Office – Human Resources and Corporate Safety Division) as per the direction of City Council in Report No. R 29/2018, we recommend that City Council forego the annual adjustment of half the rate of inflation for 2019 for the City of Thunder Bay (0.5%); AND THAT Administration continue to present annual adjustments as directed that equal half the rate of inflation for the previous year for the City of Thunder Bay; AND THAT annual adjustments be presented to City Council for approval in conjunction with the annual review of By-law164-1989 (Non-union and Managerial Personnel of the Corporation of the City of Thunder Bay); AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 60/2020 (Infrastructure & Operations – Engineering & Operations) we recommend that Administration be directed to include $350,000 for consideration in the 2021 Capital Budget for the asphalt re-surfacing of Hutton Park Drive, from Valley Street to Mercier Street as per Option #4 outlined in this Report; PAGE 7 OF 22 AND THAT Administration be directed to advise the property owners along Hutton Park Drive, from Valley Street to Mercier Street, of the City’s intent to complete only the asphalt re-surfacing of Hutton Park Drive in 2021, subject to further approval of the budget, unless a successful Local Improvement Petition is brought forward by the neighbourhood to fund the additional works towards bringing the roadway to a full urban standard; AND THAT Administration prepare a further report to City Council, if a volunteer comes forward to lead the Local Improvement Petition, to advise on the results of the Local Improvement Petition in advance of the 2021 Capital Budget process; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to the Memorandum from Mr. J. Sherband, Manager – Solid Waste and Recycling Services, dated July 7, 2020, relative to the Municipal Hazardous or Special Waste Program, we recommend that the City of Thunder Bay enter into a “Portable Battery Recycling Agreement” with Call2Recycle Canada; AND THAT the Mayor and Clerk are authorized to execute this Agreement and any other necessary documentation related to the agreement; AND THAT any necessary by-laws are presented to City Council for ratification.

With Respect to the memorandum from Councillor B. McKinnon, Chair – Intergovernmental Affairs Committee dated June 4, 2020, we recommend that the City of Thunder Bay support a harmonized approach on the elimination of single-use plastics across the Province of Ontario, in principle, and defer a decision regarding implementation until the Provincial and/or Federal governments have announced their decision and plans for single-use plastics; AND THAT this resolution be circulated to the Honourable Patty Hajdu, Minister of Health; Mr. Marcus Powlowski, MP Thunder Bay-Rainy River; the Honourable Jeff Yurek, Minister of Environment, Conservation and Parks; AMO; and NOMA; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to the clean up of Boulevard Lake, we recommend that Administration report back on the short and long term plans relative to clean up; AND THAT this report include any financial implications and environmental considerations; PAGE 9 OF 22 AND THAT this report be received on or before September 28; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Memorandum from Mr. W. Schwar dated July 9, 2020, we recommend that City Council support the joint application by the Black Sheep Mountain Bike Club and the City of Thunder Bay’s Parks & Open Spaces Division to the Northern Ontario Heritage Fund Corporation (NOHFC) for the Trowbridge Outdoor Sports Tourism and Events infrastructure project; AND THAT the City of Thunder Bay’s contribution of $50,000 will be provided through the existing 2020 Parks & Open Spaces Section Capital Recreational Trail budget; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Memorandum from Ms. K. Dixon, Director – Engineering dated July 10, 2020, we recommend that a rainbow painted crosswalk be installed at the Donald Street and May Street intersection in 2020; PAGE 10 OF 22 AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to By-law 45-1993 and the associated amendments to regulate the sale and setting off of fireworks in the City of Thunder Bay, we recommend that Administration report back with information and options on potential changes that may include decreased dates established for the setting off of fireworks; the potential of increased support from By-law enforcement to respond to noise complaints relating to fireworks; the ability for the City to enforce a decibel level for the sale of fireworks and accompanying displays; AND THAT this report be received on or before November 23, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 11 OF 22 With respect to the memo dated June 12, 2020 regarding the engagement of City Council in decisions to host evacuees, we recommend that the Municipal Emergency Control Group (“MECG”) report back to City Council for direction when it is the position of the MECG that a request to accommodate evacuees be denied.

THAT the motion relative to Request for Report – Development of a Loitering By-law be amended by changing the date in the fourth paragraph to December 14, 2020.

With respect to the potential development of a Loitering By-law for the City of Thunder Bay, we recommend that Administration report back to City Council with information and recommendations that could be effective in dealing with the loitering situation; AND THAT Administration seek input from the Anti-Racism & Respect Advisory Committee, the Thunder Bay Drug Strategy Implementation Panel, Thunder Bay Police Services, Thunder Bay Poverty Reduction Panel, Crime Prevention Council and any other relevant stakeholders who request to participate; AND THAT the report include any relevant financial impacts that relate to how a by-law may assist with some of the concerns presented by the public relative to loitering; AND THAT this report be received on or before December 14, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 77/2020 (Community Services - Asset Management), we recommend the City of Thunder Bay continue as a member of, and participant in the Metrolinx Multi-Year Agreement for the Joint Transit Procurements Initiative ending March 31, 2024; AND THAT the Manager Fleet Services be designated as Thunder Bay’s representative and signatory for business relating to the Metrolinx Transit Joint Procurements Initiative Steering Committee along with the Manager, Supply Management (or designate) being designated as the Alternate Member; AND THAT the Mayor and City Clerk be authorized to sign any necessary agreements related to any contract; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the resolution relative to Report No. R 81/2020 (Community Services – Recreation & Culture) be amended by adding the following paragraph after paragraph one: “AND THAT Attachment A be amended to include one ice rink in the ‘Recommended Operations to Reopen with Program Modifications’ section to allow for summer ice in 2020;”

With Respect to Report No. R 81/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 3 Summer 2020 Operations service level changes outlined in Attachment A to this report be approved; AND THAT Attachment A be amended to include one ice rink in the ‘Recommended Operations to Reopen with Program Modifications’ section to allow for summer ice in 2020; AND THAT the attached User Fee Change Request be approved in respect of a proposed temporary adjustment to user fees to access Churchill Indoor Pool; PAGE 15 OF 22 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to the Thunder Bay Transit Service changes during the COVID-19 Pandemic, we recommend that Administration provide Council with information relative to the changes that were introduced and the impact of those changes; AND THAT the report include Administration’s strategy to mitigate the lost revenue from April 1, 2020 to July 19, 2020; AND THAT Administration report to Council on or before August 10, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Memorandum from Councillor B. McKinnon, Chair – Intergovernmental Affairs Committee dated June 26, 2020, we recommend that Legal Services determine the City’s responsibility and role relative to the installation of stop arm cameras on school buses; AND THAT Administration be directed to report back to Council with their findings on or before November 30, 2020.

THAT the motion relative to Community and Supportive Housing be amended by adding distribution of the resolution to Thunder Bay Housing and Homelessness Coalition.

With Respect to the additional need for mental health and addictions supports, including treatment, transitional and supportive housing in the District of Thunder Bay, we recommend that City Council appeal to the Provincial and Federal Governments to increase funding for homeless prevention initiatives, mental health supports and programs and services for those dealing with addiction; AND THAT City Council call upon the Ministry of Health to facilitate the development of a stronger partnership between municipalities, Service Managers and the North West LHIN with additional resources committed to mental health and addictions agencies for direct supports and supportive housing; PAGE 19 OF 22 AND THAT City Council call upon the Ministry of Health to provide additional capital and operating funding to support health partners to assist more people in treatment facilities; AND THAT City Council call upon the Ministry of Municipal Affairs and Housing to provide additional capital and operating funding to support housing and health partners to assist more people through enhanced transitional housing opportunities; AND THAT City Council call upon the Ontario government to support the development of a Coordinated Housing Access System, in part, by aligning current financial resources for homelessness services with federal commitments to help streamline the process to access housing and supports; AND THAT a copy of the resolution, once approved by City Council, be distributed to the Hon

With Respect to the Memorandum from C. Olsen, Drug Strategy Coordinator dated July 17, 2020 relative to the COVID-19 Community Response Fund for Vulnerable Populations through FCM on behalf of the CMA Foundation, we recommend that $14,000 of the funds be allocated to NorWest Community Health Centres for supplies to provide managed alcohol support at the Isolation Shelter; AND THAT $20,000 of the funds be allocated to The District of Thunder Bay Social Services Administration Board to extend the funding for the hotel rooms for the Isolation Shelter; AND THAT $10,000 of the funds be allocated toward the purchase of face masks for vulnerable individuals in the City of Thunder Bay; AND THAT Administration work with partners of the Vulnerable Populations Planning Table to determine appropriate methods for distribution of masks; AND THAT the Mayor and City Clerk be designated as the signatories for the municipality to receive these funds; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 27, 2020 at 5:00 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.