Committee of the Whole

WITH RESPECT to the May 15, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 139-2023-Corporate Services & Long-Term Care- Financial Services, it is recommended that the Investment Policy Statement (IPS), as amended, attached as Attachment A be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 165-2023-Corporate Services & Long-Term Care- Financial Services, we recommend that the 2022 tax-supported net deficit of $5.0 million be funded as follows:  $2.5 million from the Winter Roads Reserve Fund;  $1.2 million from the Insurance Reserve Fund;  $1.1 million from the Stabilization Reserve Fund;  $0.3 million from the WSIB Reserve Fund;  $0.2 million from the Legal Fees Reserve Fund; and  $0.3 million to the Building Permit Reserve Fund. AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 156-2023-Corporate Services & Long-Term Care- Revenue, we recommend that the special service area boundary be extended for sewage and drainage, and street lighting as identified in Attachment 2; AND THAT the tax ratios and tax rates included in Attachment 8 and outlined in Option 1 be approved for the 2023 taxation year; AND THAT the final tax levy be due in two installments on August 2 and October 4, 2023; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Jack Avella, Director – Corporate Information Technology, dated May 3, 2023, we recommend that the single source contract awarded to Granicus through the approval of Corporate Report R 108/2022, be amended to include an additional $128,010 (plus HST) for Implementation Services; AND THAT the General Manager – Development and Emergency Services be authorized to sign all related documentation in form and content satisfactory to Administration; AND THAT the Manager – Supply Management be authorized to issue or amend the required purchase orders to Granicus; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Louisa Costanzo – Supervisor, Cultural Development, Community Programming & Events dated May 4, 2023, we recommend that the declared date of Neighbour Day be changed to the third Saturday in September annually; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a City Council – Special Session meeting be scheduled for June 5, 2023, immediately following Committee of the Whole, for the purpose of confirming the minutes of the May 15, 2023 Special City Council - Hydro AGM and City Council meetings, and adopting the minutes of the May 15, 2023 Committee of the Whole meeting.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 5, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.