Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 29, 2021 at 6:00 p.m. in order to receive information relative to the security of the property of the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; labour relations or employee negotiations; and advice that is subject to solicitor- client privilege, including communications necessary for that purpose.

WITH RESPECT to the March 29, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. PAGE 4 OF 12 Committee of the Whole – March 29, 2021

WITH RESPECT to the Confidential Memorandum from Ms. T. O'Neill, Manager - Labour Relations, dated March 26, 2021, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report R 25/2021 (City Manager’s Office - Office of the City Clerk), we recommend that the Terms of Reference for the Community Communications Committee, as appended to this Report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 26/2021 (City Manager’s Office – Corporate Strategic Services) we recommend that the 50th Anniversary Celebration Steering Committee, having satisfied its Terms of Reference and fulfilled its mandate, be dissolved.

WITH RESPECT to outdoor restaurant patios/retail display and shared outdoor dining on City owned land and street allowances, we recommend that the City waive all applicable application fees and annual fees for the 2021 patio season which will end October 15; AND THAT costs for the 2021 program, of approximately $55,000 be funded from the Land Development Fund; PAGE 7 OF 12 Committee of the Whole – March 29, 2021 AND THAT Council waive the enforcement of any Zoning By-law and Site Plan Control Agreement matters relating to outdoor restaurant patios and retail display in private parking lots for the 2021 patio season to allow businesses additional space to meet social distancing guidelines and operate safely during the COVID-19 pandemic, provided that the applicable businesses register the use with the City; AND THAT all participating businesses accessing City owned land and street allowances be required to enter into the necessary agreements with the City in form and content satisfactory to Administration; AND THAT the General Manager of Development and Emergency Services be authorized to issue ‘non-objection letters’ as required by the AGCO related to the extension of liquor licences to patio areas; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Mr. C Halvorsen, Manager – Parks and Opens Spaces dated March 1, 2021, we recommend that Administration submit an application to the Canada Cultural Spaces Fund for the Centennial Botanical Conservatory Renewal; AND THAT the General Manager of Infrastructure and Operations will be the authorized signing authority for the application; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Peng You dated February 8, 2021, we recommend that Licensing and Enforcement review options available to manage the abandoned shopping carts in the City and provide Council with their recommendation; AND THAT Administration report back on or before September 30, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the reinstatement of the Waterfront Development Committee, we recommend that Administration report back to Council with respect to any changes that would be necessary to the Terms of Reference for the Waterfront Development Committee to continue their work; AND THAT the City Clerk and General Manager of Development & Emergency Services include in this report the administrative impact and financial considerations; AND THAT the report be received on or before June 21, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Ms. K. Lewis, Director — Corporate Strategic Services, dated March 10, 2021, we recommend that funding contributions in the amount of $50,000 be provided to the following community-based strategies: Poverty Reduction Strategy (Lakehead Social Planning Council), Thunder Bay Food Strategy (EcoSuperior), Age Friendly (Lakehead Social Planning Council) and $15,000 for Incident Reporting (Lakehead Social Planning Council) to support coordination of these community-based strategies; AND THAT representatives of the strategies continue to report back annually on progress in implementing their respective strategy; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Mr. J. Jamieson, Chair – Tbaytel Board of Directors relative to Remuneration for Directors (Voting Members) of the TBayTel Board of Directors, we recommend that the annual stipend for Directors (Voting Members of the Board) be increased from six thousand dollars ($6,000.00) annually to seven thousand six hundred dollars ($7,600.00) annually and that the Chair of the Board of Tbaytel receive an additional annual stipend which will be increased from one thousand eight hundred ($1,800) annually to two thousand three hundred ($2,300) annually; AND THAT in addition to the annual stipend Directors (Voting Members of the Board) receive an increase from two hundred and fifty dollars ($250.00) to three hundred and twenty dollars ($320.00) for each EXTRA day of service; AND THAT furthermore remuneration to the Board of Directors (Voting Members) shall increase by an amount that will not exceed the Canadian cost of living increase on an annual basis; AND THAT and an amendment to By law 257-2004 be presented to City Council to reflect this change.

PAGE 11 OF 12 Committee of the Whole – March 29, 2021 WITH RESPECT to the Memorandum from Ms. D. Earle, Deputy City Clerk dated March 8, 2021, we recommend that the 2021 Annual Citizens of Exceptional Achievement Event Update be postponed from April 20, 2021; AND THAT the Official Recognition Committee present Council their recommendation of the new date and format for the event at a later date this year; AND THAT any necessary by-laws be presented to City Council for ratification.