Committee of the Whole

WITH RESPECT to the August 12, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2024CLS.039 (Legal Services) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.030 (Infrastructure, Development & Operations - Realty Services) we recommend that Committee of the Whole – Monday, August 12, 2024 Administration proceed as directed in Closed Session.

WITH RESPECT to Report 272-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 9, 2024 for Storm Separation be awarded to Bay City Contractors, which submitted the lowest tender in the amount of $1,205,986.85 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and may be higher than the tender value; AND THAT the General Manager of Infrastructure, Development and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 169-2024-Community Services-Transit Services, we recommend that Administration be authorized to establish a new Universal Transit Pass (U-Pass) Agreement between The Corporation of the City of Thunder Bay and the Lakehead University Student Union Inc. (LUSU), including such ancillary documents, amendments and renewal agreements as may be required to give further effect to the intended relationships of the parties for a one-year term commencing on September 1, 2024; AND THAT the General Manager, Community Services be authorized to execute all documentation with respects to the U-Pass program agreement; Committee of the Whole – Monday, August 12, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 312-2024 (City Manager's Office - Strategic Initiatives & Engagement), we approve including the following in the Distance Guidelines: “on or within 5 metres of any trail, sidewalk, or parking lot, or on or under any bridge, including pedestrian access points to such areas and structures”; AND THAT item 2024-008-ADM be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Brian Hamilton, Chair – District of Thunder Bay Social Services Administration Board (TBDSSAB), dated July 19, 2024, we recommend that the following Position Papers  Ministry of Municipal Affairs and Housing: Planning for the Future of Housing in the District of Thunder Bay (COCHI, OPHI, COHB);  Ministry of Health: Supportive Housing Strategy;  Ministry of Children, Community and Social Services: Social Assistance Modernization Update Request; and  Attorney General: Landlord and Tenant Board Hearing Timelines. as attached to this memorandum, be endorsed in their entirety; AND THAT a copy of this resolution be sent to the TBDSSAB, Minister Paul Calandra – Ministry of Municipal Affairs and Housing; Deputy Premier and Minister of Health Sylvia Jones – Ministry of Health; Minister Michael Parsa – Ministry of Children, Community and Social Services; and Attorney General Doug Downey – Ministry of the Attorney General; AND THAT any necessary by-laws be presented for ratification.

WITH RESPECT to the Memorandum from Councillor Kristen Oliver, Chair – Inter- Governmental Affairs Committee, dated July 31, 2024, we recommend that the City of Thunder Bay urge the Government of Ontario to ensure that the Ontario Immigrant Nominee Program which addresses labour market challenges by Committee of the Whole – Monday, August 12, 2024 allocating 3,000 nominee spots to Northern Ontario acknowledging that the Ontario Immigrant Nominee Program has been expanded from 9,750 nominees in 2022 to a goal of 21,500 nominees in 2024; AND THAT this action is supported by employers across Northern Ontario that are experiencing a shortage of qualified employees and a shrinking labour market; AND THAT the population and migration trends to 2021 suggest that Northern Ontario needs 100,000 newcomers by 2041 to sustain current population; AND THAT the success of the federal Rural and Northern Immigration Pilot indicates that allocating nomination spots to address regional labour shortages is an effective way to attract newcomers to Northern Ontario; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 26, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and Committee of the Whole – Monday, August 12, 2024 (3.1) the purpose of educating or training the members relative to City Manager Orientation.