Committee of the Whole

THAT the purpose of the Committee of the Whole – Closed Session meeting on August 10, 2020 at 5:00 p.m. be amended to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

With respect to the August 10, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the City of Thunder Bay’s policies relative to sidewalk construction, we recommend that Administration review and provide options for updated policies that consider active transportation and accessibility and cost containment; PAGE 4 OF 13 Committee of the Whole – August 10, 2020 AND THAT this report be received on or before October 26, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 74/2020 (Community Services - Asset Management), we recommend that a decision in respect of the source of financing and tender of construction of the new Multi-Use Sports Facility be referred to Administration; AND THAT Administration report back on or before November 2021 in respect of the City’s financial position, confirmation of the sources of financing for the project including any funding from other levels of government to support the advancement of the project; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Report No. R 74/2020 (Community Services - Asset Management), we recommend that the new Multi-Use Sports Facility be tendered for construction upon completion of the Tender package to support the advancement of the project; AND THAT the source of financing be as identified in this report; AND THAT Appropriation #16 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Corporate Report No. R 93/2020 (City Manager’s Office - Corporate Strategic Services), we recommend that the Fourth Annual Report as described in Attachments A, B and C be approved and submitted to the Ontario Chief Coroner; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to R 85/2020 (Corporate Services and Long Term Care), we recommend that By-law 78/2015 be amended to remove Dawn Paris as Deputy City Treasurer effective May 13, 2020; AND THAT Emma Westover, Director - Financial Services be appointed as a Deputy City Treasurer effective July 27, 2020; AND THAT the necessary by-law be presented to Council for ratification.

With respect to the Memorandum from C. Olsen, Drug Strategy Coordinator dated August 7, 2020 relative to the procurement of disposable face masks, we recommend purchasing an additional 75,000 adult face masks; PAGE 9 OF 13 Committee of the Whole – August 10, 2020 AND THAT 1,300 child masks be purchased; AND THAT Supply Management assist with the procurement, storage, and distribution of the face masks to outside agencies; AND THAT Administration work with partners of the Vulnerable Populations Planning Table to determine appropriate agencies for distribution of masks; AND THAT the $28,475 cost for the masks be funded from the Stabilization Reserve Fund; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 12:00 a.m., we continue with the business at hand.

With respect to the memorandum from Councillor A. Ruberto, dated July 22, 2020, relative to Advocacy, Social Issues for Vulnerable People, we recommend that the content and associated motions be referred to Administration in order to consult and collect feedback from the Thunder Bay Police Service, Crime Prevention Council and Thunder Bay Drug Strategy; AND THAT Administration report back on or before November 23, 2020.

With respect to the memorandum from Mayor B. Mauro, dated July 22, 2020 relative to Delegation of Authority, we recommend that the word “for” be deleted and replaced with “by”; PAGE 11 OF 13 Committee of the Whole – August 10, 2020 AND THAT the date of October 26, 2020 be changed to April 26, 2021.

With respect to the 2020 Annual Citizens of Exceptional Achievement Banquet, we recommend that the 2020 Committee of the Whole/City Council Meeting Calendar be amended to reflect the re- scheduled date for the Banquet to September 29, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Special Committee of the Whole – Closed Session meeting be scheduled for Tuesday, August 11, 2020 at 11:30 a.m. for the purpose of educating or training the members; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 24, 2020 at 4:30 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.