Committee of the Whole

With respect to the April 29, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. 201 9 CLS.010 (Human Resources & Corporate Safety), we recommend that a 1.5% general increase be applied effective January 1, 2019 to all non-union managerial employees governed by Schedule A of the Managerial and Non-Union By-Law, and that the Non-Union Managerial Salary Schedule be ame nded accordingly; THAT the non-affiliated pay schedule be realigned as outlined in the report effective January 1, 2019, and that the Non-Affiliated Pay Schedule be amended accordingly; AND THAT any necessary By-Laws be presented to Council for ratification.

With respect to Report No. R 18/2019 (Infrastructure and Operations – Engineering) we recommend that Contract No. 1, 2019 for Asphalt Surface Rehabilitation I be awarded to Pioneer Construction Inc. who submitted the lowest bid in the amount of $4,250,815.73 (inclusive of HST); it being noted that the amount shown is based on estimated quantities and final payment for this contract be based on measured quantities for the completed work; AND THAT Appropriation Change Order No. 3 (Attachment ‘A’) be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 35/2019 (Engineering and Operations - Engineering), we recommend that Contract 3, 2019 for Sewer and Watermain Replacement I be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $2,511,870.79 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report R 58 /2019 (Infrastructure and Operations – Engineering) we recommend that Contract 4, 2019 – Syndicate Avenue Storm Sewer and Watermain be awarded to Makkinga Contracting and Equipment Rentals Ltd. who submitted the lowest tender in the amount of $1,904,452.28 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Report R 28/2019 (Engineering & Operations – Engineering) we recommend that Contract 6, 2019 – Empress Avenue Reconstruction – Phase II be awarded to Makkinga PAGE 6 OF 13 Committee of the Whole – April 29, 2019 Contracting and Equipment Rentals Ltd. who submitted the lowest tender in the amount of $2,651,012.21 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any significant variations in the contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Report No. R 68 /2019 (Corporate Strategic Services), we recommend that the Terms of Reference for the Crime Prevention Council, as appended to this Report, be approved; AND THAT the necessary bylaws be presented to City Council for ratification.

With respect to Report No. 59/2019 (Corporate Services & Long Term Care – Revenue) Long Term Tax Strategy, we recommend that paragraph 6 be amended to include a tax shift mitigation option.

With respect to Report No. 59/2019 (Corporate Services & Long Term Care - Revenue), we recommend that a long-term property tax strategy be established to guide Administration in preparation of annual tax policies with the following considerations: 1. Graduated taxation in the large industrial property class be phased out by increasing the low band rate; 2. The broad class industrial ratio be reduced from 2.925444 (2018) to 2.63, the provincial threshold ratio for the industrial property class by reducing the large industrial tax ratio; 3. The multi-residential tax ratio be reduced from 2.422438 (2018) to the provincial threshold ratio of 2.0; with the revenue from growth in the new multi-residential property class being directed to reduce the multi-residential tax ratio; 4. The commercial tax ratio be reduced from 2.137932 (2018) to 1.98, the provincial threshold ratio for the commercial property class by adopting the starting ratio each year; 5. Recommendations in paragraphs 1-4 be limited to the extent that the impact on a median residential property does not exceed the Council approved tax levy increase for the year by more than 0.5% (i.e., 2019, 2.29% levy increase before growth is equal to not more than 2.79% tax rate increase for residential property owners); 6. The annual tax policy report will provide options for Council’s consideration including; an option which will reflect recommendations in paragraphs 1-5; and a status quo option (starting ratios with same tax pol

With respect to Report No. 75/2019 (Corporate Services & Long Term Care – Financial Services) 2020 Proposed Budget Calendar, we recommend that Attachment A - 2020 Budget Calendar be amended by changing the start time for the Council budget review da tes from 5:30 p.m. to 5:00 p.m.

With respect to Report No. 75/2019 (Corporate Services & Long Term Care – Financial Services) 2020 Proposed Budget Calendar, we recommend that Attachment A - 2020 Budget Calendar be amended by deleting the Public Post-Budget Deputation Meeting date; AND THAT the ratification by City Council date be amended from February 10, 2020 to February 3, 2020.

With respect to Report No. R 66/2019 (Thunder Bay Fire Rescue), we recommend that the Strategic Planning process for Thunder Bay Fire Rescue commence with Emergency Management & Training Inc being awarded the work as outlined in this Report; AND that Appropriation Change Order No 5, as appended to this Report, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No R 56/2019 (City Manager’s Office - Office of the City Clerk), we recommend that the Terms of Reference for the Community Communications Committee, as appended to this Report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the timing of the presentation of the By-law to establish a Designated Truck Route in the City of Thunder Bay, we recommend that Administration schedule the By-law to be presented on Monday, June 17, 2019.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 6, 2019, at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local bo ard; and labour relations or employee negotiations.

THAT a City Council – Special Session meeting be established for Monday, May 6, 2019, immediately following Committee of the Whole, for the purpose of ratifying any necessary resolutions from the May 6, 2019 Committee of the Whole meeting.