Committee of the Whole

WITH RESPECT to the May 17, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the deputation relative to the request of the extension of the sanitary trunk sewer, west of Parkdale we recommend that Administration report back on the request and include recommendations, potential financial implications and any other relevant data; AND THAT Administration report back on or before December 13, 2021.

WITH RESPECT to the Memorandum from Ms. K. Lewis and Mr. J. DePeuter dated April 22, 2021, we recommend that Administration submit a grant application for the Canada Healthy Communities Initiative to advance streetscape, public space designs and pilot projects associated with the Victoriaville Civic Centre Demolition and Reconstruction of Victoria Avenue Roadway; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor K. Oliver dated April 26, 2021, we recommend that Administration provide Council with options for a by-law relating to open air fire burning that would provide a fair and balanced approach of rules and regulations; AND THAT Administration consult with the public and report back on or before November 15, 2021; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Corporate Report No. R 44/2021 (Community Services – Facilities, Fleet and Energy Management), we recommend that Project No. 19-162, for the Mountdale Fuel Farm Replacement be awarded to PDR Contracting, up to the amount of $1,417,445.00 (inclusive of all taxes and a contingency allowance); AND THAT appropriation No. 9 be approved; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the Director – Facilities, Fleet & Energy Management report any circumstances to City Council should significant variations in contract values occur as the work proceeds; PAGE 5 OF 10 Committee of the Whole – Monday, May 17, 2021 AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 60/2021 (City Manager’s Office - Corporate Strategic Services), we recommend that the 2020-2022 Community Communications & Engagement Plan as outlined in Attachment A be approved, AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 62/2021 (Corporate Services & Long-Term Care – Long Term Care & Senior Services), we recommend the Transfer Payment Agreement for the Investing in Canada PAGE 6 OF 10 Committee of the Whole – Monday, May 17, 2021 Infrastructure Program (ICIP): COVID-19 Resilience Infrastructure Stream for Long-Term Care Homes and any/all subsequent years agreements or amendments between the Ontario Minister of Long-Term Care and the Corporation of the City of Thunder Bay be approved; AND THAT the Mayor and Clerk be authorized to execute any necessary documentation; AND THAT Appropriation Change Order No. 7 be approved; AND THAT any necessary by-laws be presented to Council for ratification

WITH RESPECT to the memorandum from Mr. F. Marchese, Manager – Facilities dated May 7, 2021, we recommend that Administration proceed with Option 1 as outlined in the memorandum; AND THAT the pilot project be funded in 2021 from the Stabilization Reserve Fund; AND THAT the costs associated with the pilot project be included in the respective 2022 operating budgets; AND THAT Administration report the results of the pilot project on or before September 30, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Mayor B. Mauro dated April 22, 2021, we recommend that Administration report back to provide options for funding the reserve fund, including the use of annual positive variance, and defined disbursement options for the Police Capital Projects Reserve Fund; AND THAT Administration report back on or before October 31, 2021; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the memorandum from Councillor M. Bentz, dated May 3, 2021, we recommend that Administration be directed to begin an Expression of Interest Process to invite proposals from the private sector and other interested organizations for a Multi-Use Indoor Sports Facility; AND THAT proposals be invited for both short and long term solutions; AND THAT the location of Chapples Park be the preferred location but also allow for the inclusion of other locations for consideration; PAGE 8 OF 10 Committee of the Whole – Monday, May 17, 2021 AND THAT Administration report back on the status of this process by June 14, 2021.

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the memorandum from Councillor K. Oliver dated May 13, 2021, we recommend that City Council support a return to the previously approved colour coded framework and that a regional approach to re-opening Ontario be considered by the province; AND THAT the Intergovernmental Affairs Committee be tasked with advocacy for this position; AND THAT a copy of this resolution be sent to Premier Doug Ford, Minister of Health Christine Elliot, NOMA and the Members of Provincial Parliament for Thunder Bay – Michael Gravelle (Thunder Bay – Superior North) and Judith Monteith-Farrell (Thunder Bay - Rainy River); AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 7, 2021 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.