Committee of the Whole

WITH RESPECT to the April 22, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Committee reconvene into Committee of the Whole - Closed Session to continue with business at hand.

THAT the Committee reconvene Committee of the Whole and recess in order to commence the City Council (Special Session) Tbaytel AGM.

WITH RESPECT to the Confidential Memorandum from Director - Human Resources & Corporate Safety, dated April 17, 2024, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the Confidential Memorandum from Director - Human Resources & Corporate Safety, dated April 12, 2024, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.16 (Legal Services) relative to the above noted, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 102-2024-Corporate Services-Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $19,518.96 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 103-2024-Corporate Services– Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $3,652.58 due to a gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 136-2024-City Manager's Office-Human Resources & Corporate Safety as per the direction of City Council in Report R/29/2018, we recommend that the remuneration for City Council be amended for the annual adjustment of half the rate of inflation for 2023 for Thunder Bay (1.05%); AND THAT this increase be retroactive to January 1, 2024; AND THAT Administration continue to present annual adjustments as directed that equal half the rate of inflation for the previous calendar year for Thunder Bay; AND THAT annual adjustments be presented to City Council for approval in conjunction with the annual review of By-law164-1989 (Non-union and Managerial Personnel of the Corporation of the City of Thunder Bay); AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 137-2024 City Manager's Office-Strategy & Engagement, we recommend the following paragraph be added to the resolution: AND THAT Administration report back on or before June 24, 2024.

WITH RESPECT to Corporate Report 137-2024 (City Manager’s Office, Strategic Initiatives & Engagement) we recommend Administration conduct an environmental scan of municipal approaches to designated and sanctioned sites in Ontario and undertake an assessment of recommendations to municipalities by the Office of the Federal Housing Advocate as they relate to our current approach; AND THAT Administration review and update the City of Thunder Bay Encampment Response Protocol informed by experience over the past year and input from public engagement, including enhanced community communication and reporting tools; AND THAT Administration work to further define designated encampments for our community, informed by the public feedback from the designated encampment survey, and conducted in partnership with individuals experiencing unsheltered homelessness, Indigenous leadership, and local service providers directly involved in response; AND THAT the City continue to coordinate a human rights-based encampment response, with enhancements to be funded through anticipated favourable operating variance in other areas; AND THAT if variable operating variance in other areas is not available, the enhancements to the encampment approach be financed from the Stabilization Reserve in accordance with the Reserve and Reserve Fund by- law; AND THAT the City Manager and City Clerk be authorized to execute any necessary documents; AND THAT Administration include appropriate increase to the 2025 Comm

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the Memorandum from Director – Strategy & Engagement Cynthia Olsen dated April 8, 2024, we recommend that the funding contributions approved in the 2024 Budget be released as follows:  $50,000 to the following community-based strategies: Poverty Reduction Strategy (Lakehead Social Planning Council), Thunder Bay & Area Food Strategy (Roots Community Food Centre), Age Friendly Thunder Bay (Age Friendly Thunder Bay), and  $15,000 for Incident Reporting & Referral Services (Lakehead Social Planning Council); AND THAT representatives of the strategies continue to report back annually on progress in implementing their respective strategy; Committee of the Whole – Monday, April 22, 2024 AND THAT the Mayor and City Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Doug Vincent, Manager Licensing & Enforcement, dated April 08, 2024, we recommend that Outstanding Item 2020-024- DEV Request for Report - Development of a Nuisance By-law, be removed from the Outstanding List.

THAT the hour being 12:00 a.m., we continue with the business at hand.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Wednesday, April 24, 2024 and Monday, May 6, 2024 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.