Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 8, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board. (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the resolution to establish the Monday, August 8, 2022 Committee of the Whole - Closed Session, we recommend: THAT the following reason to establish a Closed Session meeting be deleted: (a) the security of the property of the municipality of local board; AND THAT the meeting start time be changed to 5:00 p.m.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, August 8, 2022 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board. (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the August 8, 2022, Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Deputation by Donna Zachariah, Chair - Centennial Canoe Task Force at the Monday, August 8, 2022 Committee of the Whole Meeting to be referred to Administration for review; AND THAT Administration report back on or before the March 13, 2023 at the Committee of the Whole Meeting for possible options available on this matter.

WITH RESPECT to Report 2022CLS.015 (Development & Emergency Services - Realty Services), we recommend that Administration proceed as directed in this report; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report CLS2022.035 (Community Services - Transit Services), we recommend that Administration proceed as directed in this report.

WITH RESPECT to Report R 71/2022 (Infrastructure & Operations – Environment), we recommend that the City of Thunder Bay Environment Division - Wastewater System Financial Plan, as appended to this report, be approved; AND THAT the debenture up to the amount of $22,946,800 through Infrastructure Ontario be approved in 2022 to fund capital infrastructure costs; AND THAT the City Treasurer be authorized to proceed with debenture financing as outlined in the Report; AND THAT the Mayor and City Clerk be authorized to sign all documents related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 138/2022 (Infrastructure & Operations – Engineering & Operations), we recommend that 2022-102-INO be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 114/2022 (Infrastructure & Operations- Central Support), we recommend that By-law 134-1994, as amended, a By-law to provide for closing to vehicular traffic on a temporary basis for social, recreational, community, athletic, or cinematographic purposes, be repealed; AND THAT Chapter 639 of the City of Thunder Bay Municipal Code respecting Street Closing-Temporary, be repealed; AND THAT By-law 78-2022, Temporary Closure of Municipal Roadway, appended as Attachment A to this report, be approved; AND THAT 2009-015-INO- Temporary Street Closures for Special Events be removed from the Outstanding List; AND THAT By-78-2022 be presented to City Council on August 22, 2022 for ratification.

WITH RESPECT to Report R 143 /2022 (Development & Emergency Services – Licensing & Enforcement), we recommend that $160,400 inclusive of non refundable HST and a contingency allowance be allocated from the General Capital reserve fund to fund improvements and furnishings to the Municipal Enforcement Services Centre to support the ongoing restructuring; AND THAT Appropriation No. 25 be approved; AND THAT the Manager, Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager – Development & Emergency Services be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 137/2022 (Development & Emergency Services – Planning Services) it is recommended that Administration be directed to undertake a Secondary Plan Background Study for the entire Growth Area identified in the City’s Official Plan using already allocated Streamline Development Approval Fund monies; AND THAT any necessary by-laws be presented to Council for approval.

WITH RESPECT to the Memorandum from K. Dixon (Engineering & Operations) July 11, 2022, we recommend that the new sidewalk construction for Contract 4, 2022, be awarded to Nadin Contracting Ltd. who submitted the lowest tender for the entire project of $2,982,581.89 [inclusive HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure & Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from K. Dixon (Engineering & Operations) July 11, 2022, we recommend that the multiuse trails for Contract 7, 2022, be awarded to Bruno’s Contracting Ltd. for an estimated cost of $1,103,860.27 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure & Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from C. Olsen, Manager – Community Strategies dated July 19, 2022 relative to Unsheltered Homelessness Pilot Project, we recommend that financial support required, up to a maximum of $15,000, to maintain peer involvement and to offer appropriate amenities be provided to Elevate NWO from existing Community Strategies budget; AND THAT the General Manager – Development and Emergency Services and City Clerk be authorized to execute necessary documents; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 50/2022 (Community Services) Ice Allocation, we recommend that this report be referred to administration for further work and consultation with stakeholders; AND THAT Administration connect with affected user groups who have expressed concerns and report back to council on or before August 22, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 136/2022 (City Manager’s Office – Office of the City Clerk), we recommend that the Terms of Reference for the Compliance Audit Committee, as appended as Attachment A to this report, be approved; AND THAT the following citizens be appointed to the Compliance Audit Committee to align with the 2022-2026 term of Council: 1. Fred Stille 2. Yves Fricot 3. Sheelagh Hendrick AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 140/2022 (City Manager’s Office – Office of the City Clerk), we recommend that the proposed Committee of the Whole and City Council Calendar of Meetings for 2023 and 2024, as appended as Attachments A and B to this report, be adopted; AND THAT City Council – Special Session meetings as listed in the 2023 calendar be established as follows to commence at 5:00 p.m.: 1. Monday, April 24 – Tbaytel AGM 2. Monday, May 8 – Hydro AGM 3. Monday, June 19 – CEDC AGM AND THAT a Committee of the Whole – Special Session meeting be established for the Official Recognition Committee’s Annual Citizens of Exceptional Achievement Awards to be held on Tuesday, April 18, 2023 commencing at 6:30 p.m.; AND THAT City Council – Special Session meetings as listed in the 2024 calendar be established as follows to commence at 5:00 p.m.: 1. Monday, April 22 – Tbaytel AGM 2. Monday, May 13 – Hydro AGM 3. Monday, June 17 – CEDC AGM AND THAT a Committee of the Whole – Special Session meeting be established for the Official Recognition Committee’s Annual Citizens of Exceptional Achievement Awards to be held on Tuesday, April 23, 2024 commencing at 6:30 p.m.; AND THAT this report authorize that the Calendar of Meetings be amended as needed by a motion of Committee of the Whole and ratified by the associated Confirming By-law at City Council; AND THAT the Committee of the Whole and City Council 2022 Calendar of Meetings be amended as outlined in this report; AND THAT any necessary by-l

WITH RESPECT to Corporate Report R 145/2022 (City Manager – City Solicitor & Corporate Counsel) we recommend that Council approve the consolidation of Legal Services to the main floor of City Hall for the estimated amount of $1,012,400.00; AND THAT the Revenue Division be relocated to the seventh floor of the Whalen Building; AND THAT Appropriation No. 26, as attached to this report, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Leah Prentice – Director, Recreation & Culture dated July 29, 2022, we recommend that the report back date relating to review of policies, processes and practices to prevent unlawful activities within rentals of public facilities (Outstanding List Item 2022-103-DEV) be changed from September 12, 2022 to November 14, 2022.

WITH RESPECT to the Memorandum from Councillor Aldo Ruberto dated July 14, 2022, we recommend that an expansion of 1 FTE ($150,000) be added to Legal Service’s 2023 Operating Budget for Council’s consideration; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from D. Vincent, Manager – Licensing & Enforcement dated August 8, 2022, we recommend that Outstanding Item No 2020-024-DEV Report on the Development of A Nuisance By-law be deferred from August 22, 2022 to on or before September 18, 2023.