Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, December 18, 2023 Committee of the Whole – Closed Session, we recommend that the following reasons be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; AND THAT the start time be changed to 4:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 18, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; Committee of the Whole – Monday, December 18, 2023 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the Monday, December 18, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Committee of the Whole meeting recess and resume following City Council (Public Meeting).

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated December 11, 2023, not withstanding the Council and Citizen Appointment process as outlined in Corporate Policy 08-01-01, we recommend that the following person be appointed to the 2024 Ontario Winter Games Organizing Committee: 1. Don Smith, Municipality of Shuniah Representative

WITH RESPECT to the Confidential Memorandum from Krista Power, City Clerk, dated December 11, 2023 relative to appointments to the Victoria Avenue BIA Board or Directors, we recommend that Jennifer Hoard, Aldo Ruberto, Chris McNaughton be appointed for the remainder of 4 year term expiring November 14, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to Report 2023CLS.049 (Human Resources & Corporate Safety) we recommend that Administration proceed as directed.

Committee of the Whole – Monday, December 18, 2023 WITH RESPECT to the Confidential Memorandum from Leah Prentice, Director - Recreation & Culture dated December 18, 2023 we recommend that Administration proceed as directed.

WITH RESPECT to Report 352-2023 - Amend Draft Approval of a Plan of Subdivision - Gemstone Estates Stage 6, we recommend that the request by 2298184 Ontario Inc. to extend draft plan approval (58T-13505) as it applies to Gemstone Estates Stage 6 Draft Plan of Subdivision, being a portion of Part of Committee of the Whole – Monday, December 18, 2023 Mining Location R3 described as Parts 1, 2, 3, and 4 on RP 55R-10449, Parts 1 and 2 on RP 55R-8139, and Part 1 on RP 55R-8139 except Part 1 on RP 55R-9814 (west of Aquamarine Drive which is located on the western end of Wardrope Avenue, west of Hilldale Road), to January 19, 2026, subject to the conditions outlined in Attachment "B" and on the redlined plan dated June 4, 2014 Draft Plan of Subdivision prepared by J.D. Barnes in Attachment "C" to Report No. 252-2023 (Planning Services); be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Joel DePeuter, Director-Development Services, dated December 11, 2023, we recommend that Outstanding Item 2023- 011-DEV- Application to 2023 Federal Housing Accelerator Fund- Additional Information and Updates be deferred from December 18, 2023 to report back on or before June 17, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

Committee of the Whole – Monday, December 18, 2023 WITH RESPECT to Report 387-2023-Corporate Services-Revenue, we recommend that the 2024 interim tax levy be established at 50% of the 2023 final tax obligation; AND THAT the 2024 interim tax levy be due in two installments, March 6 and May 1; AND THAT the penalty shall be one and one-quarter per cent (1.25%) of the amount in default on the first day immediately following the installment due date for tax installments due in 2024; AND THAT interest shall be one and one-quarter per cent (1.25%) against all amounts that have become due and remain unpaid. Such interest shall be calculated and imposed on the first day of the calendar month; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 398-2023-Corporate Services-Office of the City Treasurer, we recommend that the revised Tbaytel Dividend Policy as contained within this report and encompassing three major elements (a Fixed Annual Dividend, a Performance Dividend and a Special Dividend) be approved; AND THAT the Dividend Policy continue to serve as a direction to the Tbaytel Municipal Services Board for purposes of payment of future dividends to the City of Thunder Bay; AND THAT a review of the Tbaytel Dividend policy be undertaken every two years; AND THAT the next review occurs in conjunction with the 2025 Third Quarter update from Tbaytel; AND THAT the Fixed Annual Dividend in excess of $18.75 million in 2024 and $19.0 million in 2025 be transferred to the Stabilization Reserve unless the year-end Committee of the Whole – Monday, December 18, 2023 uncommitted balance of that reserve is greater than $10.0 million, in which case the excess funds be transferred to the Capital General Reserve Fund; AND THAT the Performance and Special Dividends continue to be directed to the Renew Thunder Bay Reserve Fund.

WITH RESPECT to Report 385-2023-City Manager’s Office, we recommend that Item 2023-005-ADM Rising 2SLGBTQIA+ Hate and Reaffirming Support in Pride Month be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from City Clerk Krista Power dated November 29, 2023 relating to the City of Thunder Bay Police Services – Agreement with the Committee of the Whole – Monday, December 18, 2023 Municipality of Oliver Paipoonge, we recommend that the Renewal Contract for Police Services be approved and executed for a five (5) year term; AND THAT the Mayor and Clerk be authorized to sign and execute necessary documents; AND THAT following approval at Committee of the Whole, the resolution be presented for ratification at the December 18, 2023 Special City Council meeting.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 8, 2024, at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees.