Committee of the Whole

Committee of the Whole – June 7, 2021 WITH RESPECT to the resolution to establish the Monday, June 7, 2021 Committee of the Whole – Closed Session, we recommend that the following reasons be added: “the security of the property of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 7, 2021 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; the security of the property of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to the June 7, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Ms. Krista Power, City Clerk, dated May 17, 2021 relative to the Thunder Bay Community Foundation Board of Trustees, we recommend that Shirley Rigato be appointed.

WITH RESPECT to Report 2021CLS.013 (Human Resources & Corporate Safety) we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay (Superior North Emergency Medical Services – District) and Unifor Local 229 be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to Report 2021CLS.017 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2021CLS.014 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report R 50/2021 (Infrastructure & Operations), we recommend that City Council endorse the Net-Zero Strategy (NZS) in principle to guide future direction and investment in climate change mitigation; PAGE 9 OF 22 Committee of the Whole – June 7, 2021 AND THAT the non-binding target to reduce greenhouse gas (GHG) emissions to net-zero by 2050 be approved by Council; AND THAT Administration be directed to proceed with the next steps in implementing the NZS as outlined in Appendix D of the NZS (Attachment A); AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 76/2021 (Infrastructure & Operations – Engineering & Operations) we recommend that Administration proceed with the renewal of the Centennial Botanical Conservatory facility as outlined in this report; AND THAT $1,400,000 budget be established for this project from the Renew Thunder Bay Fund in support of the Canada Cultural Spaces Fund application; AND THAT the Mayor and Clerk be authorized to execute all necessary documentation; AND THAT Appropriation Change Order No. 11 be approved; AND THAT any by-laws as necessary be presented for ratification.

WITH RESPECT to Report R 68/2021 (Infrastructure & Operations - Engineering & Operations), we recommend that Contract 11, 2021 – Multi-Use Trail Reconstruction be awarded to Pete’s Backhoe Service Ltd who submitted the lowest revised tender in the amount of $775,138.77 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the $1,606,329 contribution from the Investing in Canada Infrastructure Program - COVID Resilience fund be accepted into the 2021 Capital Budget for trail construction and improvements; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT Appropriation Change No. 12 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 72/2021 (Infrastructure & Operations - Engineering & Operations) we recommend the current Emerald Ash Borer (EAB) Management Strategy be revised as noted in this report beginning in 2022; PAGE 11 OF 22 Committee of the Whole – June 7, 2021 AND THAT updates on the state of the EAB infestation and management plan implementation be provided every two years; AND THAT the Mayor and Clerk be authorized to execute all necessary documentation; AND THAT any by-laws as necessary be presented for ratification.

WITH RESPECT to Report R 35/2021 (Infrastructure & Operations – Central Support), we recommend approval of the receipt and expenditure of funding from Northern Ontario Heritage Fund Corporation, Tree Chipping Revenue from Resolute, Environment and Climate Change Canada, Minister of Transport, Trans Canada Trail, The Friends of Chippewa Park and Conservatory Donations as outlined in this Report; AND THAT Appropriation Change Order No. 36 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 36/2021 (Infrastructure & Operations – Central Support) relative to the Eye on the Street Program, we recommend that the subject matter of this report, including the revisions, code of practice and overall program, be referred to Administration for further work; AND THAT Administration report back on or before June 14, 2021.

WITH RESPECT to Report R 15/2021 (Infrastructure & Operations – Engineering & Operations) we recommend that the Red Light Camera Program be referred back to Administration for further work; AND THAT Administration report back on or before June 14, 2021.

WITH RESPECT to Request for Report - Question on the Ballot, we recommend that the motion be amended by deleting the question: "Are you in favour of a smaller city council, one made up of 8 councillors elected at-large and one mayor elected at-large?” and replacing with: "Are you in favour of a reduction in the size of City Council?”

WITH RESPECT to the memorandum from Councillor Peng You dated May 25, 2021, we recommend that Administration be directed to complete a report on the process required to add the following question “Are you in favour of a reduction in the size of City Council?” to the ballot for the 2022 municipal election; AND THAT this report include information with respect to what legislative consequences may result should the vote received on the question be binding for the municipality; AND THAT this report be received on or before September 27, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the Memorandum from Mayor B. Mauro dated May 3, 2021, we recommend that Administration be directed to complete a report on a list of the top 20-25 major infrastructure projects and the level of priority for each project: AND upon return of the report City Council provide feedback on the list and on the priorities for council going forward; AND THAT this report be received on or before a date to be determined by City Council; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the memorandum from Councillor A. Aiello dated May 6, 2021, we recommend that Administration review the feasibility of implementing weight restrictions on East Avenue including potential of issuing and enforcing fines for non-compliance; AND THAT Administration report back on or before December 2, 2021; PAGE 16 OF 22 Committee of the Whole – June 7, 2021 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 12:00 a.m., we continue with the business at hand.

WITH RESPECT to Report R 63/2021 (Community Services - Facilities, Fleet & Energy Management), we recommend the purchase of Radio equipment in 2021 from Harris Canada System Inc. of Mississauga Ontario in the amount of $ 497,500.00 (inclusive of HST and Contingency); AND THAT City Council approve the use of the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 to procure the radio equipment; AND THAT the General Manager – Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this tender; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 82/2021 (Community Services and Infrastructure and Operations), we recommend that the submission of applications to the Green and Inclusive Community Buildings (GICB) Program be approved as outlined in this Report; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 55/2021 (Corporate Services & Long Term Care - Financial Services), we recommend that the Non-Consolidated Financial Statements (Attachment A) for the Corporation of the City of Thunder Bay be received by City Council for information purposes; AND THAT the 2020 budgeted reserve fund transfers of $250,000 to the Renew Thunder Bay Reserve Fund and $100,000 to the Clean, Green, and Beautiful Reserve Fund, previously eliminated as a cost containment measure related to the COVID-19 Pandemic (R 72/2020) be restored; AND THAT the 2020 tax-supported surplus of $4.1 million be transferred to reserve funds as follows: $0.5 million to the Insurance Reserve Fund, $0.8 million to the Legal Fees Reserve Fund, and $2.8 million to the Stabilization Reserve Fund; AND THAT a new Reserve Fund be established effective January 1, 2021 to be known as the “Event Hosting Reserve Fund” for the purpose of accumulating funds to bid for, host and support major sporting events, multi-sport games and other significant events; AND THAT $75,000 be transferred to the new Event Hosting Reserve Fund in 2021 from the Stabilization Reserve Fund as an initial contribution; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Councillor C. Fraser dated May 21, 2021 relative to 2020 Year End Surplus Allocation, we recommend that the motion be amended by replacing “General Capital Reserve Fund” with “Renew Thunder Bay Reserve Fund”; AND THAT any necessary by-laws be presented for ratification.

WITH RESPECT to the Memorandum from Councillor C. Fraser dated May 21, 2021, we recommend that, in 2021, Administration transfer $2.8 million from the Stabilization Reserve Fund to the General Capital Reserve Fund; AND THAT Administration be directed to present the 2022 Capital Budget with a one- time increase of $2.8 million with the General Capital Reserve Fund as the one-time source of financing; PAGE 20 OF 22 Committee of the Whole – June 7, 2021 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor A. Foulds dated May 27, 2021, we recommend that City Council advocate to the Ministry of Environment, Conservation and Parks through the consultation relating to the “Regulatory Proposal Consultation Guide: Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities”, the following:  That the Province provide on-going adequate funding to Conservation Authorities to administer provincially mandated natural hazard programming; to complete the provincially mandated strategies and plans that are required; and to administer the mandatory Public Advisory Boards;  That Conservations Authorities be permitted to decide whether or not Public Advisory Boards are necessary within their area of jurisdiction or alternatively be given the option to request an exception from the Minister; and  That Recreation be categorized as a mandatory program. AND THAT a copy of this resolution be posted on the Environmental Registry of Ontario; PAGE 21 OF 22 Committee of the Whole – June 7, 2021 AND THAT the Inter-Governmental Affairs Committee advocate to the provincial government on behalf of the City of Thunder Bay and the Lakehead Region Conservation Authority with respect to the concerns outlined in this resolution; AND THAT a copy of this resolution be sent to Hon. Jeff Yurek, Minister of Conservation, Environment and Parks; Member Municipalities of the Lakehead Region Conservation Authority;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 14, 2021 at 5:00 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; and personal matters about an identifiable individual, including municipal or local board employees.