City Council

With respect to the November 4, 2019 City Council meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Minutes of the following Meeting of the Thunder Bay City Council, be confirmed: 1. The Thunder Bay City Council meeting held on October 28, 2019.

With respect to Report No. R 150/2019 (Community Services – Asset Management), we recommend that Request for Proposal No. 62/2019, for Prime Consulting Services for the new Multi-Use Sports Facility be awarded to Stantec Architecture Ltd. up to the amount of $1,540,650.00 inclusive of all taxes and a contingency allowance; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager of Community Services report the circumstances to City Council should a negative variance in the contract value occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

That the motion with respect to the establishment of a Special Committee of the Whole be amended by deleting “Special Committee of the Whole” and “November 25, 2019” from the first paragraph and replacing with “Non-Business Meeting” and “December 16, 2019”, respectively; AND THAT the word “Special” be deleted from the third paragraph; AND THAT the following paragraphs be added after the third paragraph: “AND THAT the Medical Officer of Health and Chief of Thunder Bay Police Service be invited to attend; AND THAT Council receive information at the Non-Business meeting from Administration and community organizations relative to on-going initiatives and strategies; AND THAT Administration be directed to create a Terms of Reference for an advisory Committee of Council and report back on or before March 2, 2020;”

THAT paragraph six of the amended resolution, recommending that Administration be directed to create Terms of Reference, be deferred to the first Committee of the Whole meeting after the Non- Business meeting.

With respect to the establishment of a Non-Business meeting, we recommend that a meeting be scheduled on or before December 16, 2019 to discuss issues relating to community safety, substance abuse and homelessness; AND THAT the Office of the City Clerk be tasked with canvassing Members of Council to determine their availability; AND THAT the City Manager ensure that appropriate resources from Administration participate in the meeting; AND THAT the Medical Officer of Health and Chief of Thunder Bay Police Service be invited to attend; AND THAT Council receive information at the Non-Business meeting from Administration and community organizations relative to on-going initiatives and strategies; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the Minutes of the following Committee of the Whole meeting, be adopted, as amended: 1. October 28, 2019 Committee of the Whole.

With respect to Report No. 2019CLS.036 (Realty Services) we recommend that Administration proceed as directed in Closed Session.

With respect to Report No. R 149/2019 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 12, 2019 for Solid Waste and Recycling Facility - Phase II Leachate Collection System Extension be awarded to Nadin Contracting, which submitted the lowest tender in the amount of $ 1,000,263.01 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT the following By-laws be introduced , read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law respecting the appointment of Acting Mayors By-law Number: BL 106/2019 2. A By-law to amend By-law 40/2016, being a by-law to Regulate Traffic on the Roads and Highways of the City of Thunder Bay with respect to Schedule 2, Schedule 5, Schedule 6 and Schedule 17 By-law Number: BL 117/2019

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to confirm the proceedings of a meeting of Council, this 4th day of November , 2019 By-law Number: BL 118/2019