Committee of the Whole

WITH RESPECT to the Appointment of Chair for the February 24, 2025 Committee of the Whole - Closed Session meeting and in accordance with Section 3.02(a) of Procedural By- law 51-2021, we recommend that Councillor Kristen Oliver be appointed Chair for the duration of the meeting.

WITH RESPECT to the resolution to establish the Monday, February 24, 2025 Committee of the Whole – Closed Session, we recommend that the following reasons be added: (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and Committee of the Whole – Monday, February 24, 2025 (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 24, 2025 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the Appointment of Chair for the February 24, 2025 Committee of the Whole meeting and in accordance with Section 3.02(a) of Procedural By-law 51-2021, we recommend that Councillor Mark Bentz be appointed Chair for the duration of the meeting.

WITH RESPECT to the February 24, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

Committee of the Whole – Monday, February 24, 2025 WITH RESPECT to Report 2025CLS.005 (Growth- Development Services - Realty Services), we recommend that the City-owned surplus property described as Part of the N/E 1/4 and N/W 1/4 of Section 54, Township of McIntyre, designated as Part 43 and Part 44 on Reference Plan 55R-11368, municipally known as 1214 Innovation Drive, be sold to Boreal North Holdings Inc. for the sum of $207,000.00 subject to the terms and conditions recommended in this Report; AND THAT the Director - Development Services be authorized to execute any and all documentation required in order to finalize the transaction, in a form and content satisfactory to the Manager - Realty Services and the Director - Development Services; AND THAT any and all necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 2025CLS.012 (Corporate Services-Revenue) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 055-2025-Growth – Strategy & Engagement, we recommend that the City of Thunder Bay enter a formal partnership with Confederation College through a Memorandum of Understanding; AND THAT authority be delegated to the City Manager (or designate) to execute the Memorandum of Understanding and subsequent renewals or renegotiations together with the authorized representative of Confederation College; AND THAT periodic joint reporting on progress and activities be provided to City Council; Committee of the Whole – Monday, February 24, 2025 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 037-2025-Corporate Services-Revenue, we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this report, thereby starting with Municipal Tax Sale process; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 058-2025-Corporate Services-Revenue, we recommend that the uncollectible accounts, which remain unpaid on the 2024 receivable files, be written off as follows: General Accounts (including interest)$ 14,229.06 Municipal Child Care$ 221.34 Property Taxes$200,282.49 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 044-2025 - Corporate Services– Corporate Information Technology (CIT), we recommend that use of the Negotiation Method, pursuant to section 6.02 of the Supply Management By-law 359-2024, to award a three-year contract for IT Security Services and Products to eSentire Inc. in the amount of $756,122.62 (inclusive of HST), be approved; AND THAT the Manager - Supply Management be authorized to issue the required purchase orders to eSentire; AND THAT the Commissioner - Corporate Services & City Treasurer be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report , we recommend that Policy 05-01-18 Asset Retirement Obligation Policy (“Policy”) be approved as appended to this report as Attachment 1; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum from Councillor Kristen Oliver, Chair of the Intergovernmental Affairs committee, dated February 13, 2025, we recommend that the following information be shared with the provincial and federal government and associated stakeholders relative to proposed tariffs by the United States of America,  City Council for the City of Thunder Bay stands resolute with the federal and provincial governments, and all municipal and business associations, as they work to eliminate the threats of tariffs and trade wars with the United States.  We will stand ready to provide any assistance requested.  We will remain fully responsive to providing information and support to our federal and provincial leaders as they map out the strategic way forward, and the assistance that can be offered to those affected by any future tariffs. AND THAT a copy of this resolution be shared with the Federal and Provincial government, Northwestern Ontario Municipal Association (NOMA), Association of Municipalities of Ontario (AMO), Federation of Canadian Municipalities (FCM), Thunder Bay Community Economic Development Commission (CEDC), and Thunder Bay Chamber of Commerce; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole Closed Session meeting be scheduled for Monday, March 3, 2025, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a Non-Business meeting be scheduled for Monday, March 3, 2025 at 5:30 p.m. in order to provide an opportunity for Council to receive background and information on the Designated Truck Route.