Committee of the Whole

WITH RESPECT to the May 16, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. PAGE 4 OF 15 Committee of the Whole - May 16, 2022 Page 4 of 15 AND THAT the order of the agenda be amended to allow for the presentation of Report R 74/2022 Community Partnership Policy (05-06-02) prior to the Memorandum from Cynthia Olsen, Manager – Community Strategies, Strategy Development for Reducing Homelessness and Poverty in Our Community.

WITH RESPECT to Report 2022CLS.014 (Legal Services) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the Confidential Memorandum from Karen Lewis, General Manager – Development & Emergency Services and Chief Wayne Gates, Superior North EMS, dated May 10, 2022, we recommend that the date for Outstanding list item 2021-104-DEV relative to the Work Plan for Superior North EMS 2021-2030 Master Plan be changed from May 16, 2022 to July 25, 2022; AND THAT Administration proceed as directed as outlined in the Confidential Memorandum.

WITH RESPECT to the recruitment of three individuals to serve as Directors on the Tbaytel Board, we recommend that the following be re-appointed: • Stephanie Noel be appointed for a 3 year term, expiring June 30, 2025, or until such time as a replacement has been appointed; • Scott Potts be appointed for a 3 year term, expiring June 30, 2025, or until such time as a replacement has been appointed; • Paul Healey be appointed for a 3 year term, expiring June 30, 2025, or until such time as a replacement has been appointed; AND THAT Administration be directed to bring forward an extension of the temporary amendment to By-law 257-2004 being a by-law to establish a Municipal Services Board known as Tbaytel, with respect to Section 2.03A (Qualifications for Some Members); AND THAT the temporary amendment be extended until June 30, 2025. PAGE 6 OF 15 Committee of the Whole - May 16, 2022 Page 6 of 15

WITH RESPECT to Report R 73/2022 (Development & Emergency Services – Licensing & Enforcement Division), we recommend that the City’s Fencing By-law 314-1994 be amended to exempt Federal and Provincial correctional and detention facilities from all but section 24 provisions, of By-law 314-1994; AND THAT Outstanding Item Subject, “Fence Related Bylaws” (Reference No. 2021-114-DEV) be amended to a report back date of on or before December 18, 2023 on the Outstanding List for Planning Services; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 85/2022 (Development & Emergency Services – Planning Services), we recommend that the application by Syncor Contracting Limited for an exemption to Part Lot Control under Section 50(7) of the Planning Act, for the creation of no more than 17 lots in Registered Plan 55M-643, Blocks 44, 45 and 46, shown as "Property Location" on Attachment "A" to this report, be approved for a period of three years. AND THAT the by-law to exempt the lands from Part Lot Control for three years, pursuant to Section 50(7) of the Planning Act be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cynthia Olsen – Manager, Community Strategies dated April 29, 2022, we recommend that Outstanding Item Subject, “Strategy Development for Reducing Homelessness and Poverty in Our Community” (Reference No. 2021-100-DEV) be removed from the Outstanding List for Planning Services; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Leslie McEachern, Director – Planning Services, dated May 3, 2022, we recommend that the report back date for Outstanding Item Subject, "Official Plan - Partial Servicing & Advanced Wastewater Treatment for Subdivisions" (Reference No. 2021-112- DEV) be amended from May 16, 2022 to September 12, 2022, to support a consultative and collaborative approach to this complex issue.

WITH RESPECT to Report R 84/2022 ( City Manager's Office - Strategic Initiatives & Engagement ) we recommend that the Payment Card Handling Policy – Attachment A and the PCI Security Policy – Attachment B be approved and included in the Corporate Policy Manual; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 90/2022 (Corporate Services and Long Term Care – Long Term Care and Senior Services), we recommend that CRC Communications Ltd. be awarded the contract to supply and install an upgraded resident call system with marquee signs at Pioneer Ridge in the amount of $70,512.00 (inclusive of HST); AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to Report R 57/2022 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 6, 2022 Storm and Sanitary Sewer be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $3,087,941.11 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation Change No. 15 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Linda Evans, General Manager – Corporate Services & Long Term Care dated May 3, 2022, we recommend that the report back date relating to Outstanding Item No. 2009-028, City of Thunder Bay Landfill Gas Generation Project, be revised from May 16, 2022 to on or before December 22, 2025 given that TBHRI debt covenants exist that prevent any royalty payments until the IO loans are fully repaid at the end of 2025.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 6, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; PAGE 14 OF 15 Committee of the Whole - May 16, 2022 Page 14 of 15 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a City Council – Special Session meeting be established for Monday, June 6, 2022 immediately following Committee of the Whole, for the purpose of ratifying any necessary resolutions from the May 16, 2022 and June 6, 2022 Committee of the Whole meetings.