Committee of the Whole

WITH RESPECT to the March 6, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.009 (Human Resources & Corporate Safety), we recommend that the Memorandums of Settlement between the Corporation of the City of Thunder Bay and Unifor Local 229 for Pioneer Ridge and Jasper Place be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to Report 062/2023 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 10, 2023 for Hot- In-Place Asphalt Paving be awarded to Pioneer Construction Inc., which submitted a tender in the amount of $999,986.82 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 043-2023-Community Services-Facilities, Fleet & Energy Management, we recommend that Project No. 21-078, for the Fort William Gardens Condenser Upgrade, be awarded to EKT 90 Inc., up to the amount of $ 749,921.00 (inclusive of all taxes and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the Director, Facilities, Fleet and Energy Management report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 72-2023-Community Services–Facilities, Fleet and Energy Management, we recommend that Project No. 22-0023-011, for the Canada Games Complex – Mechanical and Accessibility Improvement be awarded to Aurora Construction (Thunder Bay) Limited, up to the amount of $ 3,019,730.00 (inclusive of all taxes and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the Director, Facilities, Fleet and Energy Management report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Trevor Giertuga dated February 1, 2023, we recommend that Administration provide an updated Infrastructure Funding Priority List for Council’s information that includes the City’s top 25 infrastructure priorities, estimated costs, potential funding sources and anticipated timeline for completion; AND THAT Administration report back on or before May 15, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

We recommend that the second paragraph of the resolution be replaced with the following: AND THAT the final cost estimates include 2 options: 1. turf facility concept not be required to meet the requirements of the City of Thunder Bay Facility Design Standards Policy and the City’s Net Zero Strategy notwithstanding that the direction is in contravention of council’s policy; 2. turf facility concept be required to meet the requirements of the City of Thunder Bay Facility Design Standards Policy;

WITH RESPECT to the Memorandum from Director - Facilities, Fleet & Energy Management Gerry Broere, dated February 21, 2023 relative to the Soccer Northwest Ontario Indoor Turf Option, we recommend that Administration continue to proceed with the review of a location adjacent to the Canada Games Complex as set out in the memorandum; AND THAT the final cost estimates include 2 options: 1. turf facility concept not be required to meet the requirements of the City of Thunder Bay Facility Design Standards Policy and the City’s Net Zero Strategy notwithstanding that the direction is in contravention of council’s policy; 2. turf facility concept be required to meet the requirements of the City of Thunder Bay Facility Design Standards Policy; AND THAT the final cost estimate include the cost of reconstructing the displaced Canada Games Complex ball diamond.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated February 24, 2023, we recommend that By-law 25/2017 be repealed; AND THAT By-law 64-2023 be presented to City Council for consideration.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Thursday, March 9, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (3.1) the purpose of educating or training the members relative to City Council orientation. AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 20, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.