Committee of the Whole

WITH RESPECT to the June 16, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 178-2025-Growth-Development Services we recommend that Policy 02-06-01 (Affordable Rental Housing Funding Program), as amended, be approved; AND THAT Outstanding Item 2024-002-DEV – Housing Accelerator Fund – Affordable Rental Housing Funding Program – Results of Program & Potential Adjustments be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 205-2025-Growth-Strategy & Engagement, we recommend that Administration submit a Community Efficiency Financing Program application to the Federation of Canadian Municipalities Green Municipal Fund Community Efficiency Financing Program; AND THAT the City endorse the associated budget implications, allocating staff resources, through the Climate Action Specialist, to support both the application process and program implementation; AND THAT the Commissioner of Corporate Services be authorized to sign the required Integrity Declaration and Attestation Letter in support of the application; AND THAT if the City is successful with the Federation of Canadian Municipalities Green Municipal Fund Community Efficiency Financing Program application, the Director, Strategy & Engagement be authorized to execute all required documentation on terms and forms satisfactory to the City Manager, City Solicitor, and Commissioner of Corporate Services; AND THAT Administration be directed to report back to Council with the finalized program design study, contingent upon a successful application under the Federation of Canadian Municipalities Green Municipal Fund Community Efficiency Financing Program; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 204-2025 (Development Services - Planning), we recommend that the request by BK6 Developments Ltd. to extend draft plan approval (58T-15503) to June 20, 2027, subject to the conditions outlined in Attachment "B" as it applies to Part of Lot 16, Concession 2, S.K.R., 2139 15th Side Road, be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 203-2025-Growth-Development Services-Planning Services, we recommend that the request by 1698293 Ontario Inc. to extend draft plan approval (58T-17501) as it applies to Lacewood South Draft Plan of Subdivision, as it applies to Concession 3 NKR, Neebing, Part of Lot 21, PART 1 on Plan 55R7116, PARTS 1 and 2 on Plan 55R14232, municipally known as 3052 20th Side Road to June 30, 2027 subject to the conditions outlined in Attachment B and on the redlined plan dated May 10, 2016 Draft Plan of Subdivision prepared by Schollen & Company Inc. in Attachment C appended to this report, be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 171-2025-Infrastructure & Operations-Engineering, we recommend that City Council approve the Asset Management Plan: Phase Three; AND THAT the Strategic Asset Management Policy as outlined in Attachment B to this Report be approved and adopted into the Corporate Policy Manual; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT Report 165-2025-Corporate Services-Revenue, we recommend that the first paragraph of the resolution be amended by deleting Option 1 and replacing with Option 3 and deleting Attachment 7 and replacing with Attachment 9.

WITH RESPECT to Report 165-2025-Corporate Services-Revenue we recommend that the tax ratios and tax rates included in Attachment 7, as appended to this report, and outlined in Option 1 be approved for the 2025 taxation year; AND THAT the final tax levy be due in two installments on August 6 and October 1, 2025; AND THAT By-law 194-2025 be presented at the June 23rd City Council for ratification.

THAT Committee recess to allow Administration to review potential options for Committee’s consideration relating to the 2025 Tax Policy.

WITH RESPECT to Report 165-2025-Corporate Services-Revenue, we recommend that the Report be deferred to the Monday, June 23, 2025 Committee of the Whole Meeting when all Members of Council are present.

WITH RESPECT to Report 154-2025-City Manager's Office-Office of the City Clerk - Proposed Governance Structure - City Council Procedural By-law, we recommend that the recommendations included in this report be re-presented at the June 23, 2025 Committee of the Whole meeting for approval and include any feedback received internally and externally for information.

THAT the hour being 11:00 p.m. we continue with the business at hand.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 23, 2025 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.