Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, March 25, 2024 Committee of the Whole – Closed Session, we recommend that the meeting start time be changed to 5:30 p.m.; AND THAT the following reason be added: (d) labour relations or employee negotiations. AND THAT the following reasons be removed: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 25, 2024, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; and (d) labour relations or employee negotiations.

WITH RESPECT to the March 25, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from Director of Legislative Services & City Clerk, Krista Power dated March 13, 2024, we recommend that the following individuals be appointed for a remainder of a 3 year term expiring April 15, 2027, or as soon as a replacement has been appointed: 1) Harold Lindstrom – Representative from construction/trades association involved in housing construction 2) Paul Magiskan – An Indigenous led stakeholder representative with affordable housing development experience 3) Justyn Desjardins – An Institution delivering construction and trades training representative 4) Ken Ranta – Representative from public/ non profit housing organization involved in affordable housing 6) John Stephenson – Member of the public with working knowledge of research involvement in housing and housing affordability and development

WITH RESPECT to the confidential memorandum from Director of Legislative Services & City Clerk, Krista Power dated March 13, 2024, we recommend that the following individuals be appointed for a remainder of a 3 year term expiring April 15, 2027, or as soon as a replacement has been appointed: 5) Karen Hill - Representative from real estate association

WITH RESPECT to the Confidential Memorandum from Director of Legislative Services & City Clerk Krista Power, dated March 15, 2024, we recommend that the following people be appointed to the following Committees: 1. Accessibility Advisory Committee One (1) citizen to serve as a Hard of Hearing or Late Deafened representative for the remainder of a 4 year term expiring November 14, 2027: George Saarinen One (1) citizen to serve as a Parent or Guardian of a child with a disability representative for a 4 year term expiring November 14, 2028: Nicole Arapov 2. Anti-Racism & Equity Advisory Committee One (1) citizen to serve for the remainder of a 3 year term expiring November 14, 2025, or as soon as a replacement has been appointed: Tracey Mackinnon 3. Committee of Adjustment One (1) citizen to serve as the remainder of a four year term expiring November 14, 2026, or as soon as a replacement has been appointed: Jodi Corbett 4. Community Safety & Well Being Advisory Committee One (1) citizen to serve as an Advisor – Indigenous Organization for the remainder of a 2 year term expiring January 30, 2026, or as soon as a replacement has been appointed: Paul Capon One (1) citizen to serve as an Advisor – Multicultural Organization for the remainder of a 2 year term expiring June 24, 2026, or as soon as a replacement has been appointed: Roopa Rakshit One (1) citizen to serve as an Educational Services representatives for the remainder of a 4 year term expiring January 30, 2026, or as soon

WITH RESPECT to Report 2024CLS.017 (Human Resources & Corporate Safety), we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the Amalgamated Transit Union (ATU) Local 966 be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to Report 071-2024-Corporate Services-Licensing & Enforcement, we recommend that the Parking Authority Board be dissolved and By-law Number 101-2007 (a By-law to recognize and continue the Municipal Service Board known as “The Thunder Bay Parking Authority”) be repealed; AND THAT a letter from the Mayor, on behalf of City Council, be sent to Members of the Parking Authority Board to express thanks for their dedicated service to the Parking Authority and the Corporation of the City of Thunder Bay; AND THAT By-law Number 100-2007 (a By-law to consolidate and replace The Corporation’s various by-laws regulating parking in Thunder Bay) be repealed at June 1, 2024, and replaced with By-law 075-2024 (a By-law to replace the Corporation’s By-law to regulate parking in Thunder Bay); AND THAT the set fines established by By-law 075-2024 be approved by Council and be submitted for approval by the Ministry of the Attorney General; AND THAT with the dissolution of the Parking Authority Board, Administration invite its members to meet quarterly as a working group until December 31, 2025, to provide feedback to Administration as it implements the approved Parking Financial Plan; AND THAT Item 2024-001-ADM (Corporate Services) Parking Authority Financial Plan – No Free Parking; and Item 2024-002-ADM (Corporate Services) Parking Authority Financial Plan – Dissolution of Parking Authority Board be removed from the Outstanding List for Administrative Services; AND THAT By-law 075-

WITH RESPECT to Report 77-2024 – City Manager’s Office – Office of the City Clerk, we recommend that the Access and Privacy Policy, as appended to this Report, be approved; AND THAT this policy be included within the corporate policy manual and will replace the current Corporate Policy 03-03-05, Municipal Freedom of Information and Protection of Privacy; AND THAT the necessary by-law amendment outlined in this Report to By-law 54- 2004 be presented to City Council for ratification on April 8, 2024 in addition to the repeal of Chapter 525 of the City of Thunder Bay Municipal Code.

WITH RESPECT to the Memorandum from Councillor Kasey Etreni dated February 18, 2024, we recommend that Administration review the Municipal Accommodation Tax program to determine if an increase in the tax is warranted and report back with options for Council’s consideration; AND THAT Administration report back on or before September 23, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Jack Avella, Director - CIT, dated March 25, 2024, we recommend that Corporate Policy 03-05-01 Computer Use be repealed and replaced with the revised Acceptable Computer Use Policy, appended to this memo; AND THAT the following policies be approved: Data Backup and Recovery Policy External IT Service Provider Remote Access Policy IT Resource Management and Security Policy Mobile Device Policy Remote Access Policy Secure Cloud Usage Policy AND THAT all policies be included in the Corporate Policy Manual; AND THAT the presentation of the Records Management Policy be added to the Outstanding List for presentation on or before June 24, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, April 8, 2024, at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.