Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, November 15, Wednesday, November 16, Thursday, November 17, Tuesday, November 22, Wednesday, November 23 and Thursday, November 24, 2022 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239) relative to: (3.1) the purpose of educating or training the members relative to City Council orientation; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, November 29, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; AND THAT a Committee of the Whole Closed Session meeting be scheduled for Monday, December 5, 2022 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade s

WITH RESPECT to the resolution to establish the Monday, December 5, 2022 Committee of the Whole – Closed Session, we recommend that the following reason be removed: (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, November 15, Wednesday, November 16, Thursday, November 17, Tuesday, November 22, Wednesday, November 23 and Thursday, November 24, 2022 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239) relative to: (3.1) the purpose of educating or training the members relative to City Council orientation; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, November 29, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; AND THAT a Committee of the Whole Closed Session meeting be scheduled for Monday, December 5, 2022 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly wit

WITH RESPECT to the December 5, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Referral - Deputation by the Coalition for Waverly Park on December 5, 2022, we recommend that the following be added after the 2nd paragraph; AND THAT the estimated costs be broken down to separately account for both the aesthetic & functional repairs to the fountain and cenotaph;

WITH RESPECT to the Deputation by the Coalition for Waverly Park on December 5, 2022, we recommend that the contents of the deputation be referred to Administration for review; AND THAT Administration report back on or before January 31, 2023 with the approximate costs associated with design work related to professional repairs for the Fountain and Cenotaph for Council's consideration in the 2023 budget; AND THAT the estimated costs be broken down to separately account for both the aesthetic & functional repairs to the fountain and cenotaph; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 213-2022 (Infrastructure & Operations - Engineering & Operations) we recommend that the Vale Community Centre and Centennial Village (Confederation Drive) unsupervised unboarded ponds be discontinued effective the 2022/2023 season; AND THAT the Vickers Park skating path be added to the outdoor rink program effective the 2022/2023 season; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 212-2022 (Infrastructure & Operations – Engineering & Operations), we recommend that Request for Tender 2022- 66 Street Lighting Grounding and Other Street Light Work, be awarded to Grid Link Corp., which submitted the lowest tender in the amount of $655,723.01 (including HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on actual quantities of work completed; AND THAT a 10% contingency be added to the bid price to account for variations in the estimated work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation Number 36 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Kristen Oliver dated November 30, 2022, we recommend that the following paragraph be added following paragraph one in the recommendation contained within Report 215-2022 School Bus Stop Arm Cameras: ‘AND THAT the School Bus Stop Arm Camera item be referred to the Intergovernmental Affairs Committee for further advocacy with the Province;’

WITH RESPECT to Report 215-2022 (Infrastructure & Operations - Engineering & Operations), we recommend that Outstanding Item No. 2021-111-INO-School Bus Stop Arm Camera be removed from the Outstanding List for Operations; AND THAT the School Bus Stop Arm Camera item be referred to the Intergovernmental Affairs Committee for further advocacy with the Province; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Tuesday, December 6, 2022, at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239) relative to: (3.1) the purpose of educating or training the members, training to be provided by Principles Integrity, appointed Integrity Commissioner for the City of Thunder Bay.

THAT a Committee of the Whole - Closed Session meeting be scheduled on Monday, December 12, 2022, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a City Council - Special Session meeting be scheduled immediately following Committee of the Whole on Monday, December 12, 2022, for the purpose of ratifying any necessary resolutions from the December 12, 2022 Committee of the Whole meeting, and approve BL 222-2022, a by- law relating to the Authorization to Borrow upon a Serial Debenture.