Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 14, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT the resolution relative to the Establishment of the Committee of the Whole – Closed Session meeting scheduled for Monday, August 14, 2023 passed at the Monday, July 24, 2023 Committee of the Whole meeting, be amended to include the following reason: (b) personal matters about an identifiable individual, including municipal or local board employees;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 14, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board;(b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the August 14, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.027 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the Confidential Memorandum from Norm Gale dated August 2, 2023, notwithstanding the Council and Citizen appointment process as outlined in Corporate Policy 08-01-01, we recommend that the following be appointed to the 2024 Ontario Winter Games Organizing Committee (Special Purpose Committee of Council): (a) 2024 Ontario Winter Games Organizing Committee – Citizen Appointments Executive Member: 1. Cynthia Olsen, Acting Director Strategic Initiatives & Engagement - Co-Chair

WITH RESPECT to Report 241-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that the local improvement project for street lighting on Central Avenue from Oliver Road easterly to Highway 11/17 (Thunder Bay Expressway) be approved for construction; AND THAT Appropriation Change Order 8 be approved; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 203-2023 – Infrastructure, Development and Operations – Planning Services and this memorandum dated July 31, 2023, we recommend that Administration submit a Housing Accelerator Fund Application to the Canada Mortgage and Housing Corporation; AND THAT Council approve the initiatives proposed in the Action Plan, as appended to this memorandum; AND THAT Administration report back recommending additional Zoning By-law Amendments intended to achieve additional housing units and implement Action Plan initiatives on or before December 18, 2023; AND THAT should the City be awarded Housing Accelerator Fund grant funds, Administration report back with recommended Community Improvement Plans and related grant program details; AND THAT the Treasurer be authorized to sign the required Integrity Declaration and Attestation Letter in support of the application; AND THAT the Director of Development Services and City Clerk be authorized to execute all required documentation including the related funding agreement on terms and form satisfactory to the Treasurer and City Solicitor respectively; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager-Parks & Open Spaces, dated August 1, 2023 we recommend that Outstanding Item 2021-107-INO – Tree Production at the Conservatory be deferred from September 1, 2023 to December 4, 2023; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 232-2023 (Community Services – Facilities, Fleet and Energy Management), we recommend that City Council approve the use of the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 to approve the professional fees associated with the work on the Legal Services Office Relocation; AND THAT Critchley Hill Architecture Inc. be awarded $90,965.00 (HST included) for fees associated with the work; AND THAT the Manager – Supply Management be authorized to issue any required Purchase Orders related to this Project; AND THAT the General Manager – Community Services be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 243-2023-Community Services-Recreation & Culture, we recommend that repairs to the ice plant at the Thunder Bay Tournament Centre be approved to an upset limit of $29,894.89; AND THAT the Thunder Bay Tournament Centre Capital Reserve Fund be approved as the source of funds for the repairs; AND THAT Appropriation 9 – Recreation & Culture, Tournament Centre be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 28, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; and (3.1) the purpose of educating or training the members relative to City Council orientation.