Committee of the Whole

With respect to the November 9, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report No. 2020CLS.044 (Development & Emergency Services - Realty Services) we recommend the City amend and extend its COVID-19 Rent Relief Program available to the City’s commercial tenants as set out in this report; AND THAT Administration proceed as directed in this report; AND THAT the General Manager Development & Emergency Services be authorized to execute all required documentation in form and content to the satisfaction of the City Solicitor.

With respect to Report No. R 132/2020 (Community Services - Recreation & Culture), we recommend that Administration submit a bid for the City of Thunder Bay to host the 2024 Ontario Winter Games; AND THAT funding in the amount of $250,000 be approved in principle and distributed between the 2023 and 2024 operating budgets, should the bid for hosting the 2024 Ontario Winter Games be successful; AND THAT a contribution of up to $50,000 of in-kind services and/or waived fees be approved in principle and distributed between the 2023 and 2024 operating budgets should the bid for hosting the 2024 Ontario Winter Games be successful; AND THAT Mayor B. Mauro be appointed to represent City Council on the Bid Committee for the Games; PAGE 4 OF 7 Committee of the Whole – November 9, 2020 AND THAT Administration report back on the opportunity to bid for the 2024 Canada 55+ Games should the bid for the 2024 Ontario Winter Games not be successful; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 116/2020 (City Manager’s Office - Office of the City Clerk), we recommend that the following Members of Council be appointed Chair and Vice Chair for Committee of the Whole Sessions as follows: Chair, Operations Session: Councillor B. McKinnon Vice Chair, Operations Session: Councillor A. Aiello Chair, Community Services Session: Councillor S. Ch‘ng Vice Chair, Community Services Session: Councillor A. Foulds Chair, Planning Session: Councillor T. Giertuga Vice Chair, Planning Session: Councillor A. Ruberto Chair, Administrative Services Session: Councillor M. Bentz Vice Chair, Administrative Services Session: Councillor B. Hamilton AND THAT the above appointments remain in effect until the last meeting of Committee of the Whole and City Council in November 2022.

With respect to the memorandum from Councillor M. Bentz dated October 14, 2020 relative to a continuous improvement process to collect feedback from and promote discussion on council regarding our work as elected representatives, we recommend that Administration be tasked with PAGE 5 OF 7 Committee of the Whole – November 9, 2020 the following work: • Creation of survey questions for council review that provides questions related to progress on efficiency of meetings, decision making and council procedures; • Distribution of survey to all members for completion • Compilation of data received from the survey • Analysis of data, key themes, identify challenges and opportunities • Facilitated session to receive data and determine any appropriate next steps AND THAT this work be completed on or before the conclusion of the 2021 Budget Process; AND THAT any necessary by-laws be presented to City Council for consideration.

With Respect to the Memorandum from Mayor B. Mauro dated October 29, 2020, we recommend that Administration be directed to develop a policy which outlines the process for the management of surplus funds relating to events supported and hosted in the City of Thunder Bay; AND THAT Administration report back on or before March 31, 2021 their recommendations and draft policy for Council review; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 16, 2020 at 4:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; litigation or PAGE 6 OF 7 Committee of the Whole – November 9, 2020 potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and the security of the property of the municipality or local board.