Committee of the Whole

WITH RESPECT to the October 21, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 361-2024-City Manager's Office-Office of the City Clerk, we recommend that the Director of Legislative Services & City Clerk be directed to continue the work associated with implementing a new governance process that modifies the Committee of the Whole structure and introduces a Standing Committee structure; Committee of the Whole – Monday, October 21, 2024 AND THAT a new procedural by-law be brought forward for approval on or before June 30, 2025 to take effect September 1, 2025; AND THAT Item 2024-009-ADM Direction-Governance Process Changes Preliminary Review be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 386-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that up to $234,868 from the Renew Thunder Bay Reserve Fund be used to fund the C.W. Parker Carousel Building Enclosure project; AND THAT up to $300,000 from the Municipal Accommodation Tax Reserve Fund be used to fund the C.W. Parker Carousel Building Enclosure project; AND THAT any additional funding received through grants or fundraising for the C.W. Parker Carousel Building Enclosure project be used to reduce the contribution from the Renew Thunder Bay Reserve Fund; AND THAT Administration proceed with final project planning and procurement to facilitate construction in 2025; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

THAT the hour being 12:00 a.m., we continue with the business at hand.

WITH RESPECT to Reports 384-2024 and 395-2024-City Manager’s Office- Strategic Initiatives & Engagement, we approve the Human Rights-Based Community Action Plan and Temporary Village in principle; AND THAT both reports be referred to Administration and the Inter-governmental Affairs Committee to advocate, build partnerships and secure funding from other levels of government for the temporary village concept; AND THAT Administration report back when they have exhausted all sources of external funding options; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 384-2024-City Manager’s Office-Strategic Initiatives & Engagement, we recommend that the Human Rights-Based Community Action Plan (the Plan) as outlined in this report be approved; AND THAT implementation of the Plan requiring approval or additional financial resources be brought back to Council as required; AND THAT Administration provide progress updates to City Council as needed; Committee of the Whole – Monday, October 21, 2024 AND THAT a copy of this resolution and the Plan be sent to the Honourable Sean Fraser - Minister of Housing, Infrastructure and Communities of Canada, and the Honourable Paul Calandra - Ontario’s Minister of Municipal Affairs and Housing; AND THAT a copy of this resolution and the Plan be sent to Marie-Josée Houle, Federal Housing Advocate; AND THAT a copy of this resolution and the Plan be sent to the Honourable Patty Hajdu, MP Superior North and Indigenous Services Minister, MP Marcus Powlowski, MPP Kevin Holland, MPP Lise Vaugeois; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 395-2024 (City Manager’s Office – Strategic Initiatives & Engagement), we recommend that the Temporary Village Initiative as outlined in this report be approved with a maximum budget for infrastructure and construction of $5.0 million, conditional on final site approval by City Council; AND THAT the Temporary Village Initiative be financed up to $5.0 million from the Renew Thunder Bay Reserve Fund; AND THAT any external funding or cost recovery related to the capital cost of the project, reduce the contribution from the Renew Thunder Bay Reserve Fund; AND THAT Administration include up to $1.5 million in the 2025 tax-supported operating budget to fund an operator for the Temporary Village Initiative; AND THAT Administration conducts further analysis and time-limited consultations on the two proposed site locations and report back to Council with a recommended location and updated cost estimates; AND THAT should any costs exceed municipal contribution maximums, Administration will report back to seek further direction; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cynthia Olsen, Director – Strategy & Engagement dated October 10, 2024, we recommend that the report back date for R 349-2024 Boulevard Garden and Maintenance By-Law be deferred from October 28, 2024 to November 25, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, October 28, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: Committee of the Whole – Monday, October 21, 2024 (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.