Committee of the Whole

WITH RESPECT to the November 27, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.043 (Human Resources & Corporate Safety), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the Confidential Memorandum from Jason Sherband, Manager - Solid Waste and Recycling Services, dated November 16, 2023, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 346-2023-Corporate Services-Revenue, we recommend that the City Treasurer vest the following property in the name of the municipality being a property having a low environmental risk and that the property be retained by the municipality for municipal purposes: Roll Number Address 02.103.39800.0000 300 Maxwell Avenue; AND THAT upon the vesting of the property, taxes be written off as uncollectible; AND THAT immediately upon the vesting of the property, Administration take the appropriate steps to manage all risks associated with ownership of the property; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 364-2023 Corporate Services – Superior North Emergency Medical Service (SNEMS), we recommend City Council approve the purchase of four (4) new emergency vehicles from Crestline Coach Ltd. in accordance with section 4.10 of the Supply Management By-law 113-2011; AND THAT the Manager – Supply Management be authorized to issue a purchase order to award this contract; AND THAT the Mayor and Clerk be authorized to sign any necessary agreement related to the report; AND THAT Appropriation #20 be approved to identify financing from the Ministry of Health and Long-Term Care for the Armstrong emergency vehicle; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 182-2023-Corporate Services-Corporate Information Technology, we recommend that Corporate Policy 03-05-01 Computer Use (Attachment A) be repealed and replaced with the revised Acceptable Computer Use Policy, appended as Attachment B; AND THAT the proposed Data Backup and Recovery Policy (Attachment C) be approved; AND THAT the proposed External IT Service Providers – Remote Access Policy (Attachment D) be approved; AND THAT the proposed IT Resource Management and Security Policy (Attachment E) be approved; AND THAT the proposed Mobile Device Policy (Attachment F) be approved; AND THAT the proposed Remote Access Policy (Attachment G) be approved; AND THAT the proposed Secure Cloud Usage Policy (Attachment H) be approved; AND THAT the approved policies be added to the Corporate Policy Manual; AND THAT any necessary by-laws be presented to City Council for ratification.

Corporate Report 253-2023-Infrastructure, Development & Operations-Planning Services, presented on October 23, 2023, did not recommend that a private event venue be permitted. Should Council wish to support the request of the Applicant to define and permit a private event venue, with the support of a Noise Impact Assessment, the following Resolution is provided for Council’s consideration. WHEREAS a Public Meeting was held with respect to the application by P and J Sklazeski, relative to the property described as West Half of Southeast Quarter of Mining Location 24 less PARTS 1 to 4 on Plan 55R4133, municipally known as 2301 Government Road, for a site-specific amendment to the City of Thunder Bay Zoning By-law 1-2022. AND WHEREAS Council has decided that an amendment which would have the effect of allowing the operation of a private venue on the subject property is compatible with surrounding land uses and represents good planning subject to a satisfactory Noise Impact Assessment. THAT the following amendments to the Zoning By-law be approved for the property known as 2301 Government Road: 1. That a holding symbol be applied to the lands. 2. That a “private venue” be defined as “a place rented to private groups for a fee for the purpose of recreation, cultural, or social activities and events, including but not limited to the following:  Private events such as weddings, parties, and workshops.  Organized leisure and educational activities which primarily take place outdoor

WITH RESPECT to the proposed Zoning By-law Amendment at 2301 Government Road, Council considers the changes made to the proposed Zoning By-law Amendment after the Public Meeting held October 23, 2023, do not necessitate any further notice in accordance with S. 34(17) of the Planning Act; ALL as contained in the Memorandum dated November 27, 2024 from Planning Services.

WITH RESPECT to the Memorandum from Tammy Mastalerz, Supervisor – Supply Management, dated November 07, 2023, we recommend that Appropriation No. 14- 2023 be approved to finance the cost of the Mountdale Fuel Farm Project; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the memorandum dated November 6, 2023 from Councillor Shelby Ch’ng, Vice Chair of Intergovernmental Affairs Committee, we recommend in support of the request to the Government of Ontario to establish a regulatory framework requiring digital platforms such as Airbnb and VRBO to: • Require owners using the digital platforms to comply with municipal planning and licensing regulations; and • Prevent advertising of properties that are not registered with the relevant municipality; and • Provide a contact with the platform to ensure ongoing and effective communications for provincial and municipal officials; AND THAT the City of Thunder Bay call upon the Province of Ontario to work with municipalities to address situations in which long term housing stock has been lost to corporate ownership of short-term rental properties; AND THAT a copy of this resolution be forwarded to Premier Doug Ford, Minister of Municipal Affairs and Housing Paul Calandra, MPP Lise Vaugeois and MPP Kevin Holland, the Association of Municipalities of Ontario (AMO), the Northern Ontario Municipal Association (NOMA) and all municipalities in Ontario; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Keri Greaves, City Treasurer, Office of the City Treasurer, Corporate Services, dated November 14, 2023, we recommend that Andrea Morrison be appointed Deputy City Treasurer for the Corporation of the City of Thunder Bay to meet all statutory obligations under the Municipal Act; AND THAT By-law 366-2023 being a By-Law to appoint Andrea Morrison as Deputy City Treasurer for the Corporation of the City of Thunder Bay, be presented to City Council for ratification at the City Council meeting following Committee of the Whole on December 11, 2023; AND THAT By-law 302-2023 appointing Andrea Morrison as Acting Deputy City Treasurer for the Corporation of the City of Thunder Bay be repealed.

WITH RESPECT to the Memorandum from Jana Roy, Capital Asset Accountant, dated November 27, 2023, we recommend that By-law BL 113-2022 be amended by repealing and replacing Schedule A; AND THAT the by-law amending BL 113-2022 be presented to City Council at the November 27, 2023 City Council meeting for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 4, 2023 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.