Committee of the Whole

WITH RESPECT to the November 8, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Corporate Report R 148/2021 (Community Services – Facilities, Fleet and Energy Management), Administration recommends that Tender No. 2021-62 for the Supply and Delivery of three (3) new Tandem Trucks with Sanders, Plows and Wings in the amount of $1,094,495.40 (inclusive of HST) be awarded to Maxim Truck and Trailer of Thunder Bay, Ontario; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this tender; PAGE 2 OF 5 AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 149/2021 (Community Services – Recreation & Culture) we recommend that $8,300 in Community, Youth & Cultural Funding Program (CYCFP) COVID-19 Emergency Funding be allocated to the Thunder Bay Symphony Orchestra and the Community Arts & Heritage Education Project; AND THAT this allocation be conditional being that the City may request repayment of funds if provincial or federal funding is allocated towards the specific needs funded by CYCFP Emergency Fund; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Mayor Bill Mauro dated October 12, 2021, we recommend that Administration report back by the end of January 2022 on the netting options, PAGE 3 OF 5 financial implications, and potential funding sources for protective (safety) netting systems to be installed at City operated indoor arenas; AND THAT the costs associated with this work be brought forward to the 2022 City of Thunder Bay Operating & Capital Budget for Council’s consideration; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Kelly Robertson, General Manager – Community Services dated October 28, 2021, we recommend that Outstanding Item No. 2013-010-CS - Prince Arthur's Landing Phase 1 - Project Update and Final Capital Works - Project Update 2013 & December 2014 - be deferred from December 6, 2021 to February 7, 2022.

WITH RESPECT to the Memorandum from Manager – Licensing & Enforcement Doug Vincent, dated November 4, 2021, we recommend that the report back date relating to Outstanding Item 2021-101-DEV – Abandoned Shopping Carts By-law, be changed from November 15, 2021 to November 22, 2021.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 15, 2021 at 5:00 p.m. in order to receive information relative to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.