Committee of the Whole

WITH RESPECT to the May 6, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the recruitment of two individuals to serve as Directors on the Tbaytel Board, we recommend that the following be appointed: • Greg Treffry be re-appointed for a 3 year term, expiring June 30, 2027, or until such time as a replacement has been appointed; • Doug Shanks be re-appointed for a 3 year term, expiring June 30, 2027, or until such time as a replacement has been appointed.

WITH RESPECT to Report 134-2024-Infrastructure, Development & Operations, we recommend that the Asset Management Plan: Phase Two be approved; AND THAT the Strategic Asset Management Policy (Appendix D) as appended to this Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 91-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 2, 2024 – Sidewalks, Pedestrian Crossovers, Bus Pads & Ramp Construction be awarded to 1000737525 Committee of the Whole – Monday, May 6, 2024 ONTARIO INC. who submitted the lowest compliant tender in the amount of $2,049,277.60 [inclusive of HST]; AND THAT the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 110-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 4, 2024 – Sewer and Watermain II be awarded to Nadin Contracting Limited, which submitted the lowest tender in the amount of $2,388,584.11 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work and may be higher than the tender value; AND THAT the General Manager of Infrastructure and Operations report circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation Change Order No. 08-2024 be approved; Committee of the Whole – Monday, May 6, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 130-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 6, 2024 for Sewer and Watermain III be awarded to Menei Brothers Contracting, which submitted the lowest tender in the amount of $2,976,855.05 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and could be higher than the tender amount; AND THAT the General Manager of Infrastructure, Development and Operations report any significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 115-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 10, 2024 for Hot-In-Place Committee of the Whole – Monday, May 6, 2024 Asphalt Paving be awarded to Pioneer Construction Inc., which submitted the lowest tender in the amount of $907,301.22 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work and could be higher than the tender amount; AND THAT the General Manager of Infrastructure, Development and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 92-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Contract 12, 2024 – Mountdale Boat Launch Parking Lot & Dick Waddington Trails be awarded to Thunder Contracting Inc. who submitted the lowest tender in the amount of $1,257,870.80 [inclusive of HST]; AND THAT the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; Committee of the Whole – Monday, May 6, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 112-2024-Infrastructure & Operations-Engineering & Operations, we recommend that Contract 14, 2024 for George Burke Park Pedestrian Bridge and Trail Construction, Marina Park Drive Improvements, be awarded to Thunder Contracting Inc. who submitted the lowest tender in the amount of $1,059,639.42 [inclusive of HST]; AND THAT the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work and may be higher than tender amount; AND THAT consulting engineering services be awarded to the firm of TBT Engineering Ltd. with an agreement approved in the amount of $33,900.00 [inclusive of HST] for construction administration and inspection associated with this contract; AND THAT the General Manager of Infrastructure, Development and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT Appropriation Change Order No. 14-2024 be approved; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to Report 139-2024-Infrastructure, Development & Operations we recommend modifying the maximum funding allocation for the Affordable Housing Program to a maximum of $20,000 maximum per unit with an additional $7,500 for green infrastructure and $5,000 for units on existing transit routes.

Committee of the Whole – Monday, May 6, 2024 WITH RESPECT to Report 139-2024-Infrastructure, Development & Operations- Development Services we recommend that Policy 02-06-01 (Affordable Rental Housing Funding Program) be approved; AND THAT funding be allocated, from within the Housing Accelerator Fund budget, to the Affordable Rental Housing Funding Program to a maximum of $1,520,000 in 2024; AND THAT the General Manager – Infrastructure, Development & Operations, or designate, be authorized to sign all documentation related to this matter; AND THAT Administration report back on the results of the program and potential adjustments in Q2 2025; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 152-2024–Infrastructure, Development & Operations– Development Services–Planning Services, we recommend that the following administrative changes to the Strategic Core Areas Community Improvement Plan (CIP) Section 2.4 – Construction Assistance Grant Program be approved on a temporary basis, expiring February 2027 as follows: a) When an eligible project results in the creation of NEW residential units, the grant value will be up to $20,000/unit for single bedroom and up to $30,000/unit for 2 or more bedrooms, the maximum total grant value will remain $100,000 per property; b) The maximum construction investment of $1,000,000 be removed; c) New applications for grants under the Program be allowed on an ongoing basis; AND THAT the Construction Assistance Grant be activated and supplemented with the amount of $200,000 from within the Housing Accelerator Fund (HAF); Committee of the Whole – Monday, May 6, 2024 AND THAT the General Manager – Infrastructure, Development & Operations, or designate, be authorized to sign all documentation related to this matter; AND THAT Administration be authorized to update the CIP documents to be consistent with Council’s direction in this report to the satisfaction of the Director – Development Services and the City Solicitor; AND THAT Administration report back on the results of the program and potential adjustments in Q2 2025; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 167-2024-Community Services-Pioneer Ridge, Long Term Care & Senior Services, we recommend that the target value of Outline Agreement 4600011280 for Sysco Food Services be increased to $6,000,000 to cover the term plus options years of Health Pro contract 04977ONS Food Service Distribution; AND THAT the Manager – Food and Nutrition, Pioneer Ridge be authorized to issue any purchase orders related to this contract; Committee of the Whole – Monday, May 6, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Memorandum from Director – Engineering & Operations Kayla Dixon dated April 25, 2024, we recommend the attached by-law and franchise agreement with Enbridge Gas be brought forward to City Council for approval at the May 6, 2024 meeting; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any by-laws necessary be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 13, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: Committee of the Whole – Monday, May 6, 2024 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; AND THAT a City Council - Special Session meeting be scheduled for Monday, May 13, 2024 immediately following Committee of the Whole for the purpose of ratifying Committee of the Whole and City Council minutes from May 6, 2024.