Committee of the Whole

THAT the resolution relative to the Establishment of the Committee of the Whole – Closed Session meeting scheduled for Monday, September 11, 2023 passed at the Monday, August 28, 2023 Committee of the Whole meeting, be amended to change the start time to 5:00 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 11, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act relative to Section 239: (2) (b) personal matters about an identifiable individual, including municipal or local board employees; (3.1) the purpose of educating or training the members relative to City Council orientation.

WITH RESPECT to the September 11, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed as amended.

WITH RESPECT to the vacancy on the Thunder Bay Police Services Board as a result of the resignation of Councillor Shelby Ch’ng we recommend that Councillor Kasey Etreni be appointed to fill this role; AND THAT notice of this change be provided to the Administrator of the Thunder Bay Police Services Board following ratification of this decision.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks and Open Spaces dated August 30, 2023, we recommend that Outstanding List Item 2023-103-INO be removed from the outstanding list; AND THAT any necessary by-laws be presented to Council for ratification.

THAT “SNO Option (OBC Compliant)” be deleted from paragraph 2 and replaced with “SNO Option (CTB Facility Design Standard)”;

THAT the following be added as paragraph 5; AND THAT Administration explore capital funding partnership opportunities with stakeholders in the education field in our community, where appropriate and practical;

WITH RESPECT to Report 254-2023 Community Services, we recommend that the words “re-affirm Chapples Park” be deleted from paragraph 1 and replaced with “confirm the city-owned lands/park lands west of the Thunder Bay Community Auditorium”; AND THAT “Scenario 1” be deleted from paragraph 2 and replaced with “Scenario 3”; AND THAT “project” be deleted from paragraph 2 and replaced with “SNO Option (CTB Facility Design Standard)”; AND THAT the following paragraph be added after paragraph 3 “AND THAT Administration report back in Q1 2024 with the results of the public engagement”

WITH RESPECT to Report 254-2023 Community Services, we recommend that Council confirm the city-owned lands/park lands west of the Thunder Bay Community Auditorium as the preferred site for a proposed multi-use indoor turf facility to respond to the community’s need for indoor turf; AND THAT Council direct Administration to proceed to develop a proposed financing strategy to support a Request for Proposal to solicit interest from potential interested proponents to offer services to advance the realization of the SNO Option (CTB Facility Design Standard), as outlined in Scenario 3 of this report; AND THAT Administration report back on the proposed financing strategy on or before November 6, 2023; AND THAT Administration report back in Q1 2024 with the results of the public engagement; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 274-2023-Community Services-Fleet Services, we recommend that Tender No. 2023-47 for the Supply and Delivery of eight (8) new Tandem Trucks with Side Load Waste Packers in the amount of $5,121,503.05 (inclusive of HST and Contingency) be awarded to FST Canada Inc. of Winnipeg, Manitoba; Committee of the Whole – Monday, September 11, 2023 AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this tender; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the Memorandum from Kayla Dixon, Director Engineering & Operations, dated September 6, 2023, we recommend that pavement rehabilitation of Memorial Ave from Central Avenue to Harbour Expressway budgeted at $1,200,000 proceed in 2023 in conjunction with the traffic signal reconstruction of the Harbour Expressway and Memorial Avenue intersection budgeted at $300,000; AND THAT that funds in the amount of $300,000 for the Traffic Signal Communications project and $200,000 for Storm Sewer Lining be returned to these line items in the 2023 capital budget; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 18, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.