Committee of the Whole

WITH RESPECT to the June 6, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2022CLS.023 (Recreation & Culture), we recommend that the Nepotism Policy Request #NP-01-22 for the Community Services Department be approved.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated May 30, 2022 relative to an appointment to the Thunder Bay Community Economic Development Commission (CEDC), we recommend that Robert Frenette be appointed as a Community Director of the Thunder Bay Community Economic Development Commission Inc. (CEDC); AND THAT Robert Frenette be appointed for a four (4) year term expiring on June 6, 2026, or until such time a replacement has been appointed.

WITH RESPECT to Report 2022CLS.021 (Human Resources & Corporate Safety), we recommend an 8% realignment of the Non-Union Managerial Salary Schedule effective July 1, 2022 in accordance with the City’s established pay philosophy; AND THAT any necessary By-Laws be presented to Council for ratification.

WITH RESPECT to Report R 97/2022 (Infrastructure & Operations – Central Support), we recommend that a school crossing guard location at Shuniah Street and Huron Avenue be removed; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 98/2022 (Infrastructure & Operations - Central Support), we recommend that a school crossing guard location be implemented at Leslie Avenue at Talbot Street for the start of the 2022/2023 school year; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 89/2022 (Corporate Services and Long-Term Care – Financial Services), we recommend that the request from Tbaytel to borrow $25 million for capital infrastructure upgrades in 2022 through 2024 in accordance with the 3-year Tbaytel Capital Plan outlined in the report be approved; AND THAT the City Treasurer be authorized to proceed with debenture financing as outlined in the Report; PAGE 9 OF 16 Committee of the Whole – Monday, June 6, 2022 AND THAT the necessary By-laws be presented to Council for ratification.

WITH RESPECT to Report R 81/2022, we recommend that the report be referred to Administration to determine if any portion of the defined surplus can be refunded to the taxpayer; AND THAT Administration report back on or before July 25, 2022.

WITH RESPECT to Report R 81/2022 (Corporate Services & Long Term Care - Financial Services), we recommend that the Non-Consolidated Financial Statements for the Corporation of the City of Thunder Bay, as appended as Attachment A to this report, be received for information purposes; AND THAT the 2021 tax-supported surplus of $10.9 million be transferred to reserve funds as follows: 1. $6.0 million to the General Capital Reserve Fund; 2. $1.9 million to the Winter Roads Reserve Fund; 3. $0.7 million to the Legal Fees Reserve Fund; 4. $0.1 million to the Event Hosting Reserve Fund; and 5. $2.2 million to the Stabilization Reserve Fund; AND THAT the 2021 update on the Reserve Funds and Investment of Municipal Funds be received for information purposes; AND THAT Appropriation No. 16, appended as Attachment B, and No. 17, appended as Attachment C, be approved; AND THAT By-law 123-1992 be repealed upon the closure of the Sandy Beach Reserve Fund; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; PAGE 11 OF 16 Committee of the Whole – Monday, June 6, 2022 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 88/2022 (City Manager’s Office – Office of the City Clerk), we recommend that the draft Election Sign By-law, as outlined in this report and appended as Attachment A, be approved; AND THAT the Election Sign By-law, BL 56/2022, be presented to City Council on June 13, 2022.

WITH RESPECT to Report R 24/2022 (Infrastructure & Operations - Environment) we recommend that the Report be received; AND THAT Report R 24/2022 (Infrastructure & Operations - Environment) be presented at the June 27, 2022 Committee of the Whole meeting for consideration.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks & Open Spaces dated May 14 2022, we recommend that consideration of Report R 168/2021 (Engineering & Operations) Tree Production – Feasibility Assessment be deferred to September, 2023.

WITH RESPECT to the Memorandum from Director – Recreation & Culture Leah Prentice dated May 19, 2022, we recommend that Appropriation 19 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from General Manager – Community Services Kelly Robertson dated May 24, 2022, we approve the deferral of the termination of the City’s administration and delivery of the Licensed Private Home Child Care Program from July 1, 2022 to September 1, 2022; AND THAT Administration inform the Thunder Bay District Social Services Administration Board of the change in date for contract termination; AND THAT Administration re-purpose the current staffing complement and remaining 2022 budget for the Licensed Private Home Worker position towards the creation of an Early Childhood Educator I position effective September 2022; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Rebecca Johnson dated May 24, 2022 we recommend that the report back date relating to Outstanding List Item 2018-009-ADM Clean, Green & Beautiful Policy review be changed from June 27, 2022, to July 25, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Kayla Dixon, Director, Engineering & Operations dated May 27, 2022, we recommend that the report back date relating to Outstanding Item No. 2020-048-INO (Automated Speed Enforcement) be changed from June 6, 2022 to December 12, 2022.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 20, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.