Committee of the Whole

With respect to the January 30, 2019 Committee of the Whole – Reconvened Special Session meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the Thunder Bay Police Services budget as submitted to City Council for the City of Thunder Bay, we recommend the budget be amended in the amount of $1,082,500 in accordance with the presentation made by the Chief of Police at the January 15, 2019 Thunder Bay Police Services Board’s Regular Session meeting.

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the $45,000 reduction in contributions to Food Strategy, Poverty Reduction Strategy and Age Friendly Strategy be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the ‘Defer contribution to wayfinding or fund through MAT’ item be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT $6,000 (.19 FTE) to reduce compensation budget at 55 Plus Centre through closure of 55 Plus Centre at 4:30 pm for 3 weekday evenings and Sundays during mid-June to Labour Day be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the Wayfinding project be funded by $50,000 from the Municipal Accommodation Tax Reserve Fund;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the ‘Discontinue picnic table delivery’ item be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the ‘Eliminate Public Safety Command Centre project’ item be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the ‘Discontinue Christmas lights install by City Staff in South Core and Westfort’ item be omitted from Schedule 1;”

That the resolution relative to Schedule 1 reductions to the 2019 Operating/Capital Budget be amended by adding the following: “AND THAT the $18,900 cost for the 2019 Municipal Benchmarking Network Canada Membership Fee be omitted from Schedule 1;”

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the reductions included in Schedule 1 be approved and the 2019 Operating and Capital budgets be adjusted accordingly; AND THAT the $45,000 reduction in contributions to Food Strategy, Poverty Reduction Strategy and Age Friendly Strategy be omitted from Schedule 1; AND THAT $6,000 (.19 FTE) to reduce compensation budget at 55 Plus Centre through closure of 55 Plus Centre at 4:30 pm for 3 weekday evenings and Sundays during mid-June to Labour Day be omitted from Schedule 1; AND THAT the Wayfinding project be funded by $50,000 from the Municipal Accommodation Tax Reserve Fund; PAGE 6 OF 22 Committee of the Whole - January 30, 2019 AND THAT the $18,900 cost for the 2019 Municipal Benchmarking Network Canada Membership Fee be omitted from Schedule 1; AND THAT any necessary by-laws be presented to City Council for ratification.

That the resolution relative to Definitely Superior Art Gallery be amended by changing the source of funding to one time funding of $28,500 from the Municipal Accommodation Tax Reserve Fund.

With respect to the Community, Youth & Cultural Funding Program budget for 2019 we recommend that Definitely Superior Art Gallery be allocated additional one-time funding of $28,500 in 2019 to address their emergency request for assistance resulting from a significant annual increase in rent costs related to a change in location imposed on the organization; AND THAT the $28,500 be funded by one-time funding from the Municipal Accommodation Tax Reserve Fund; AND THAT Definitely Superior’s grant reporting and funding requests for 2020 and beyond demonstrate efforts to reduce reliance on City funds for this cost increase through securing alternate revenue sources.

That the motion relative to increase in monthly parking fees be referred to the Parking Authority Board for input and direction on or before April 30, 2019.

With respect to the introduction of new fees of $50,000 projected by the Parks and Open Spaces Division for playfields in the 2019 budget, we recommend that these fees be removed from the list of user fees for 2019 and the 2019 Operating budget be adjusted accordingly; AND THAT Administration be directed to consult with stakeholders and users of city operated playfields and report back to City Council on or before August 27, 2019; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that $50,000 be added to the 2019 Capital Budget in order to complete a Design Study – Class C Estimate for a reconstruction of the existing 7200 sq.ft structure of Dease Pool and change room areas; AND THAT Administration be directed to report back on the outcome of this work on or before September 23, 2019; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the $80,000 expansion be deleted from the 2019 Operating Budget as requested by the Thunder Bay Public Library; AND THAT the 2019 Operating Budget be adjusted accordingly; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the 2019 Operating Budget for the City of Thunder Bay, we recommend that the budget be amended to add $15,200 to the City Council budget to provide for the cost of services for an Integrity Commissioner in 2019.

That the motion relative to Schedule 2 Reductions be amended by deleting: “that the Mobility Coordinator position be eliminated at the cost of $110,000;”

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend the vacant position in Corporate Services and Long Term Care be eliminated at the cost of $94,600.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend the reduction in the Intergovernmental Affairs budget of $18,000 be approved.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the Curbside Battery Recycling Program be eliminated at the cost of $10,000.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the website upgrades projected at the cost of $52,400 be eliminated.

With respect to the hour being 11:00 p.m. that we continue with the business at hand.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the contribution to the Clean, Green and Beautiful reserve fund be decreased from $250,000 to $200,000.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the Victoria Avenue (Lillie to Edward) Pavement Rehabilitation Project (Specific to the removal of the Roundabout) be reduced by $280,000 and that the OCIF funds associated be redirected to an eligible 2019 tax funded capital project .

That the motion relative to 2018 Chippewa Road Street Lighting Project be amended by replacing “and those funds be appropriated to an eligible 2019 Street Lighting or Traffic Signal Capital Project” with “and those funds be used to reduce the levy by $250,000.”

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the 2018 Chippewa Road Street Lighting Project at the cost of $250,000 be cancelled and those funds be appropriated to an eligible 2019 Street Lighting or Traffic Signal Capital Project.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that City Council reinstate the Budget Post Consultation Meeting to allow for public input on the budget as passed by Committee of the Whole; PAGE 14 OF 22 Committee of the Whole - January 30, 2019 AND THAT ratification of the 2019 Operating and Capital Budget be delayed; AND THAT the dates for the public deputation meeting and the ratification of the 2019 Operating & Capital Budget be determined following the completion of the Special Committee of the Whole Budget process; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that $5,000 be added to the 2019 Capital Budget for a battery recycling education campaign.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the Mytbay publication be eliminated at the cost of $24,000.

With respect to the hour being 12:00 a.m. that we continue with the business at hand.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the minor capital renewal program from the Thunder Bay Public Library be eliminated from the 2019 Capital Budget at the cost of $50,000; AND THAT the 2019 Capital Budget be adjusted accordingly.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that a Senior Planner position be eliminated at the cost of $76,100.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that a Helpdesk Analyst position be eliminated at the cost of $77,300.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that the Mobility Coordinator position be eliminated at the cost of $110,000.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that one time costs of $249,500 associated with the Police Services budget increase resulting from recommendations made in the OIPRD report, including training, capital requirements etc. be sourced from the Stabilization Reserve Fund rather than the tax levy; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that a Collection Clerk position be eliminated at the cost of $ 65,400.

With respect to Report No. R. 1/2019 (Corporate Services and Long Term Care – Financial Services) 2019 Operating and Capital Budget, we recommend that a proposed Anti-Racism intern position be eliminated at the cost of $27,400.

That the motion relative to the 2019 Tbaytel Special Dividend be amended by replacing “we recommend that the Special Dividend be recorded as Other Revenue in the 2019 Operation Budget” with “we recommend that $265,000 be applied to the 2019 Operating Budget and the remaining be allocated to Renew Thunder Bay.”

With respect to the $500,000 Tbaytel Special Dividend to be received in 2019, we recommend that $265,000 be applied to the 2019 Operating Budget and the remaining be allocated to Renew Thunder Bay.

With respect to Report No. R1/2019 (Corporate Services and Long Term Care - Financial Services), please find below an amended motion detailing the estimates for the 2019 Budget for presentation to Special Committee of the Whole for consideration at its meeting on February 11, 2019. The revised resolution captures the amendments approved at the January 15th, 17th, 23rd and 30th of 2019 Special Committee of the Whole meetings. AND THAT the 2019 General Municipal Tax Supported Operating Budget be approved at $303,325.9 gross and $229,628.7 net; AND THAT the following Business Improvement Area levies be approved: • Waterfront District B.I.A. $81,500 • Victoria Avenue B.I.A. $60,000; AND THAT the 2019 General Municipal Tax Supported Capital Budget be approved at $55,407,450 gross with financing as follows: Capital Outlay from Revenue (before EIRP) 14,914,600 Enhanced Infrastructure Renewal Program 8,440,600 Less Debenture Debt (7,284,400) Net Capital Outlay from Revenue $16,070,800 Debenture Debt $7,284,400 Reserve & Reserve Funds: CIT Capital 611,600 Clean Green and Beautiful 250,000 PAGE 19 OF 22 Committee of the Whole - January 30, 2019 Digital Parcel Mapping 153,600 EMS Vehicle & Equipment 769,600 Fuel Farm 20,000 Indoor Turf Facility 4,000,000 Municipal Accommodation Tax 50,000 Recreation Trails 39,000 Renew Thunder Bay 400,000 Stabilization 300,050 Whalen Building 200,000 $6,793,850 Subsidy: Federal Gas Tax 6,547,100 Miscellaneous Federal Grants 612,950 Miscellaneous Provinc

With respect to the motion relative to Post-Budget Consultation Meeting, we recommend that Public Post-Budget Deputations be heard at the February 4, 2019 Committee of the Whole meeting; AND THAT Budget Ratification be delayed until February 11, 2019.